East Hanover Township, Lebanon County

East Hanover Township, Lebanon County

Municipal Building

1117 School House Road

Annville, PA 17003

November 27, 2017

The Board of Supervisors met here in regular session at 7:30 pm.

Chairman -Matt Hetrick Present

Vice-Chairman-Edward HeagyPresent

Secretary/Treasurer-Dennis GrubbPresent

The meeting was called to order by the Chairman, Matthew Hetrick. Hetrick led the group in the Pledge of Allegiance to the American Flag.

The minutes of the October30, 2017Township Meeting were presented for approval.

Grubb moved to accept the minutes. Seconded by Supervisor Heagy. All voted in favor; motion carried.

Payment of Bills

The following payments were presented for approval:

Township checks #6230through #6268in the amount of $21,316.44 Automatic withdrawals in the amount of $4,126.83

Ono Sewer Fund checks #2770 through #2773in the amount of $16,410.27

Ono Sewer – Capital ExpenditureNo Checks were written from this account in November

Recreation checks#1221 through #1225in the amount of $1,417.68

Recreation – New Dev. checkNo Checks were written from this account in November

State checks#213in the amount of $11,736.10

Fire Tax Account checks#191 through #192in the amount of $4,524.59

Gaming Revenue checks#80 through #86in the amount of $79,550.96

Supervisor Heagy moved to pay the bills, Seconded by Supervisor Grubb. All voted in favor; motion carried.

Solicitor’s Report – Attorney Matt Karinch

Re. Delinquent Sewer Accounts – A check has been received to pay all outstanding monies due for sewer usage and penalty/interest fees for the Farmer’s Wife Restaurant property through December 31, 2017. The property has been sold and once information is obtained regarding the new owners, future billings will be forwarded to them.

Re. Acquisition of EDU Reservation – Scott Dubinsky

Mr. Dubinsky currently has 1 EDU reservation for a property that he owns in Ono. Upon review of that agreement, it was determined that a new agreement would be necessary to extend that reservation. Also, Mr. Dubinsky is requesting that he be allowed another 1 EDU reservation for a property that is currently being sub-divided in that same location.

Supervisor Grubb moved to approve twosewer EDU’s. Seconded by Supervisor Heagy. All voted in favor; motion carried.

Re. Delinquent On-lot Pumping- Attorney Karinch reviewed the property list provided by Lebanon County Planning of non-pumpers to date.

Re. Intergovernmental Agreement– Attorney Karinch explained that Union Township collects recreational monies but does not have a park or recreational uses for the funds. Union Township plans to distribute the monies to four area Townships which are East Hanover, Jonestown Borough, Swatara and Bethel Townships that have recreational uses. All Supervisors were in agreement with the Union Intergovernmental Agreement.

Re. Resolution to prohibit Category 4 casinos within the Township- Attorney Karinch stated Act 42 of 2017 authorizes the placement of ten Category 4 casino within the Commonwealth. A Category 4 casino is a “mini-casino” with not less than 300 or more than 750 slot machines and table games. Act 42 also grants municipalities the authority to prohibit the location of a Category 4 casino within the boundaries of the municipality with a Resolution prohibiting Category 4 casinos. Resident Fred Herring commented and Chairman Hetrick provided additional information.

Supervisor Grubb moved to pass Resolution 2017-02 prohibiting Category 4 casinos within East Hanover Township. Seconded by Supervisor Heagy. All voted in favor; motion carried

Re: Fisher Avenue & Service Road Signalized Intersection Ownership Transfer Letter

Correspondence from the PA Department of Transportation was received requesting an East Hanover Township letter acknowledging the transfer of ownership of the signalized intersection to the Department of Military & Veterans Affairs. The Department of Military & Veterans Affairs will own, operate and maintain the traffic control device due to East Hanover Township no longer being able to access the signalized intersection, since it will be inside the future gated area.

Supervisor Grubb moved to approve that a Township letter be sent acknowledging the signalized intersection at Fisher Avenue and Service Road ownership transfer to The Department of Military & Veterans Affairs. Seconded by Supervisor Heagy. All voted in favor; motion carried.

Road Foreman’s Report – Howard Lerch

No report.

Planning Commission Report – Tom Ehrhart

Discussions on updating the Comprehensive Plan continue. Hanover Engineering will be attending the January meeting for input in various areas.

Charles Yourshaw, Yourshaw Engineering, introduced a land development plan for a property located on Coon Creek Road. The Planning Commission decided no action was needed until the plans have been accepted by County Planning.

The Planning Commission gave final approval on the Ben Moyer Poultry Operation Land Development Plan.

Supervisor Grubb moved to approval the final Land Development plans for Ben Moyer’s poultry operation. Seconded by Supervisor Heagy. All voted in favor; motion carried.

Property Maintenance/Zoning Violations

Re. 664 Pine Road-A Notice of Violation was sent November 24, 2017. December 9, 2017 is the compliance deadline.

Re. 10 Swatara Road – This matter is on hold.

Re. Ono Road/Swatara Road, Ned Bomgardner property – This matter has been satisfied.

Northern Lebanon Fire and Emergency Services Report

Written reports for October 2017 were submitted. Supervisor Hetrick reported 26 calls for East Hanover. Six calls for severe weather.

Supervisor Heagy moved to pay the Air Hawk air purification exhaust system invoice totaling $5,850.00 out of the Fire Tax Account. Seconded by Supervisor Grubb. All voted in favor; motion carried.

Recreation Report

H.M. Levitz Memorial Park – Ross Henderson

Winterized outside bathrooms, pond and covered grills; cleared trails; downed 5 more ash trees; regular maintenance; decorated the Lodge for the holidays to prepare for the December 9th Breakfast with Santa; contacting landscapers for quotes to install pavers around the pond to make it handicap accessible; contacting contractors for quotes to replace the Lodge countertops.

Recreation Report Continued…

Mr. Henderson presented a 2019 rate increase plan as follows:

Current Rate Proposed Rate

Pavilion 3$60 per day $70 per day

Lodge$120 per day $140 per day

Lodge Overnight$160 overnight $180 overnight

Entire Park$270 per day $280 per day

Park Overnight$310 overnight $320 overnight

Mr. Henderson stated this would be an increase of less than 10%. The last rate increase was in 2014. The Supervisors were asked that consideration be given for the 2019 proposed rate increase.

Mr. Henderson thanked the Supervisors for sending flowers for the passing of Larry Miller. A Memorial Bench proposal was presented to install a bench that is constructed with recycled, durable plastic material. The new bench would include a memorial engraving for $811.85. The memorial benches could be a future program to institute for previous Township Supervisors.

The Bird Blind repairs were briefly discussed. Mr. Henderson will contact Supervisor Hetrick with the repair costs needed. Supervisor Hetrick stated that the rental fee increase and the bench proposal will be discussed at the upcoming meeting with Mr. Henderson on January 22, 2018.

Supervisor Heagy reported that three written quotes were received for the maintenance shed project from the following contractors:

Brian Martin$19,100

A Plus Metal Roofing Specialists$24,987

Andy Martin$18,600

Supervisor Heagy moved to accept the quote and award the maintenance shed project to Andy Martin. Seconded by Supervisor Grubb. All voted in favor; motion carried.

Ono Sanitary Sewer

Joshua Kreiser, Pump Station Operator

Ono Pump Station written report submitted. Supervisor Hetrick reported all looked good, with the exception of the already understood needed replacement of the grinder pump. Kreiser has been working with Youst regarding this matter. Youst has advised that they are willing to put together the bid proposal and properly advertise this matter if the Board so desires.

Supervisor Heagy moved to approve Hanover Engineering to prepare the bid proposal and advertise for the grinder pump replacement and installation. Seconded by Supervisor Grubb. All voted in favor; motion carried.

Fort Indiantown Gap Report - Mr. David B. Weisnicht, Deputy Operations Manager Reporting

Mr. Weisnicht reported 25,000 troops trained since October 1st this year. The security gates are slated to be installed Spring of 2019 along with a Welcome Center. A new Aviation Training Site was dedicated which will increase training for aviation mechanics. Troops continue to support hurricane efforts. Mr. Weisnicht confirmed a Steering Committee will be established in the near future to have the local township and FTIG officials work together regarding the way the public can access Gap properties once the area becomes gated.

State Police Report

No report.

Resident’s Forum (Please state your name & address before speaking)

No comments/concerns were raised.

2018 Budget

Supervisor Hetrick stated several budget meetings took place. There will be no tax increase to the residents and attributed the gaming money as a beneficial factor. Supervisor Hetrick stated a new road maintenance strategy starting in 2018 which will pave an entire road(s) rather than sections of several roads each year. In 2018 roads slated for paving will be prepped and allowed to settle before the 2019 paving of the entire road. Resident Fred Herring suggested Jonestown Road for paving and inquired why grading out road gutters to drain water off the roads is no longer done.

Supervisor Grubb moved to advertise the 2018 budget. Seconded by Supervisor Heagy. All voted in favor; motion carried.

Correspondence/Other Items

Chairman Hetrick stated there was minimal correspondence but welcomed anyone interested to view the information.

November 2017 - List of Checks – General Fund

Date / Check # / Description / Amount
11/15/17 / 6241 / Bryan Blatt / 1256.79
11/15/17 / 6242 / Howard Lerch / 1431.77
11/15/17 / 6243 / Joshua Kreiser / 565.84
11/15/17 / 6244 / Mickey Gartlan / 462.03
11/15/17 / 6245 / Sheila M. Seaman / 448.05
11/26/17 / 6246 / Meyer Oil Company / 543.33
11/26/17 / 6247 / Spitler, Kilgore & Enck / 1,020.15
11/26/17 / 6248 / G & S Safety / 80.60
11/26/17 / 6249 / Sheila Seaman / 3.92
11/26/17 / 6250 / Plasterer Equipment / 40.00
11/26/17 / 6251 / Kreiser Fuel Service / 36.00
11/26/17 / 6252 / Annville Equipment Co. / 668.46
11/26/17 / 6253 / Howard Lerch / 4.86
11/26/17 / 6254 / Crystal Springs / 17.13
11/26/17 / 6255 / McCarthy Tire & Automotive / 172.00
11/26/17 / 6256 / Verizon Wireless / 274.45
11/26/17 / 6257 / Bryan L. Blatt / 100.00
11/26/17 / 6258 / Interstate Batteries / 271.28
11/26/17 / 6259 / Market Street Auto Parts / 150.50
11/26/17 / 6260 / PA Townships Health / 226.80
11/26/17 / 6261 / PA Townships Health / 5,956.50
11/26/17 / 6262 / Hackman Fire Equipment / 947.00
11/26/17 / 6263 / Jono Hardware, LLC / 28.97
11/26/17 / 6264 / Lebanon County Planning / 50.00
11/26/17 / 6265 / Mickey Gartlan (Reimbursement) / 17.44
11/26/17 / 6266 / Media One PA / 225.45
11/27/17 / 6267 / PA One Call / 254.66
11/27/17 / 6268 / A-1 Traffic Control / 2,801.00
11/29/17 / 6269 / Nyce Concrete Construction / 13,530.19
11/30/17 / 6270 / Bryan Blatt / 1222.21
11/30/17 / 6271 / Howard Lerch / 1,373.64
11/30/17 / 6272 / Joshua Kreiser / 889.08
11/30/17 / 6273 / Larry Shuey / 7.93
11/30/17 / 6274 / Ross Henderson / 709.80
11/30/17 / 6275 / Ross Henderson / 156.15
11/30/17 / 6276 / Dennis L. Grubb / 118.26
11/30/17 / 6277 / Matthew S. Hetrick / 132.41
11/29/17 / 6278 / Mickey Gartlan / 774.68
11/30/17 / 6279 / Sheila M. Seaman / 711.60
11/30/17 / 6280 / Barnhart Equipment / 270.00
TOTAL / $37,950.93

November 2017 – “ACH Transactions” – General Fund

Date / Check # / Description / Amount
11/01/17 / ACH / PA Dept. of Revenue / 236.69
11/01/17 / ACH / Jonestown Bank & Trust Co. / 3414.50
11/15/17 / ACH / PA Dept. of Revenue / 160.92
11/26/17 / ACH / Cardmember Services / 314.72
TOTAL / $4,126.83

November 2017 – Ono Sewer Project – Checking Account

Date / Check # / Description / Amount
11/01/17 / 2770 / Matthew Karinch / 210.00
11/26/17 / 2771 / Hanover Engineering / 696.00
11/26/17 / 2772 / Commonwealth of PA / 1,078.69
11/27/17 / 2773 / Jonestown Bank & Trust Co. / 14,425.58
TOTAL / $16,410.27

November 2017 – Ono Sewer Project – Capital Expenditure Fund

No Checks were written from this account in November 2017.

November 2017 - Recreation Fund Checks

Date / Check # / Description / Amount
11/26/17 / 1221 / Kreiser Fuel Service / 146.27
11/26/17 / 1222 / Espenshade’s Plumbing / 596.95
11/26/17 / 1223 / Sattazahn’s Refuse / 155.00
11/26/17 / 1224 / Pure-Test Water Lab / 114.00
11/26/17 / 1225 / Jono Hardware LLC / 405.46
TOTAL / $1,417.68

November 2017 – Recreation Fund Checks

(New Development – Recreation Fees)

No Checks were written from this account in November 2017.

November 2017 - State Fund Checks

Date / Check # / Description / Amount
11/27/17 / 213 / A-1 Traffic Control / 11,736.10
TOTAL / $11,736.10

November 2017 – Fire Tax Fund Checks

Date / Check # / Description / Amount
11/26/17 / 191 / Jonestown Borough / 4,465.63
11/26/17 / 192 / Kreiser Fuel Service / 58.96
11/27/17 / 193 / Aire-Deb Corp / 5,850.00
TOTAL / $10,374.59

November 2017 – Gaming Income Fund Checks

Date / Check # / Description / Amount
11/26/17 / 80 / Nyce Concrete - VOID / 0
11/26/17 / 81 / Candoris Technology / 830.99
11/26/17 / 82 / Candoris Technology / 1,189.78
11/26/17 / 83 / Annville Free Library / 1,500.00
11/26/17 / 84 / Matthews Public Library / 1,500.00
11/26/17 / 85 / Jonestown Outreach Pantry / 1,000.00
11/26/17 / 86 / NLFES / 60,000.00
TOTAL / $66,020.77

NOVEMBER 2017 DEPOSITS

General Fund – Checking
Date of Deposit / Description / Amount
11/15/17 / District Justice / 1,053.52
11/15/17 / Recorder of Deeds / 4,708.90
11/15/17 / Lebanon Co. Conservation District / 22,056.94
11/15/17 / David Ober / 5.00
11/15/17 / Lebanon County Commissioners – Del. Taxes / 47.38
11/15/17 / Lebanon County Probation Dept. / 113.91
11/15/17 / AmTrust North American Ins. / 1,842.00
11/15/17 / East Hanover Township – April 2017 / 74.86
11/28/17 / Transfer from the Prime Investor / 25,000.00
Lebanon Co Treasurer – Municipal R.E. Prop. Tax / 85.55
Interest / 1.96
TOTAL / 54,990.02
General Fund–Prime Investor
Date of Deposit / Description / Amount
Keystone Municipal Collections – EIT - Current / 38,140.15
Interest / 49.31
TOTAL / $38,189.46
Traffic Impact Fee - West – Checking Acct.
Date of Deposit / Description / Amount
Interest / 0
TOTAL / $0
Fire Tax Fund – Checking
Date of Deposit / Description / Amount
LebanonCounty Treasurer – Fire Tax / 171.12
Interest / 6.84
TOTAL / $177.96
State Fund – Checking
Date of Deposit / Description / Amount
11/28/17 / Transferred from Prime Investor / 15,000.00
Interest / .63
TOTAL / $15,000.63
State Fund – Prime Investor
Date of Deposit / Description / Amount
Commonwealth of PA – Liquid Fuels Funds / 0
Commonwealth of PA – Road Turnback / 0
Interest / 20.80
TOTAL / $20.80

List of Deposits Continued….

Recreation Fund – Checking
Date of Deposit / Description / Amount
11/07/17 / Park Customers – University of Delaware / 1,040.00
Interest / .28
TOTAL / $1,040.28
Recreation Fund – Prime Investor
Date of Deposit / Description / Amount
Interest / .60
TOTAL / $.60
Recreation – LevitzPark Trust Fund
Date of Deposit / Description / Amount
Interest Received / .22
Dividends Received / 0
TOTAL / $.22
Recreation - New Development Fees
Date of Deposit / Description / Amount
Interest / .74
TOTAL / $.74
Ono Sewer Project – Checking Acct.
Date of Deposit / Description / Amount
11/03/17 / Usage Fees, Reservation Fees & Penalties / 3,561.00
11/16/17 / Usage Fees, Reservation Fees & Penalties / 2,499.00
Interest / 18.25
TOTAL / $6,078.25
Ono Sewer Project – Capital Expenditure Acct.
Date of Deposit / Description / Amount
Interest / 3.26
TOTAL / $3.26
Gaming Income Fund – Checking Acct.
Date of Deposit / Description / Amount
Commonwealth of PA – Slots / 0
Commonwealth of PA – Table Games / 26,233.94
Interest / 56.35
TOTAL / $26,290.29

ACCOUNT BALANCES

General Fund Balances

General
Checking / General
Prime Investor / Traffic Impact Fee
(West)
11/01/17 Balance / $19,748.67 / $571,325.02 / $2,161.01
November Deposits / 54,988.06 / 38,140.15 / 0
November Interest / 1.96 / 49.31 / 0
Total Nov. Funds / $74,738.69 / $609,514.48 / 2,161.01
November Expenses / -37,950.93 / 0 / 0
Nov. Withdrawals / -4,126.83 / -25,000.00 / 0
11/30/17 Balance / 32,660.93 / 584,514.48 / 2,161.01
Misc. Adjustment / +270.00 / 0 / 0
12/01/17 Balance / $32,930.93 / $584,514.48 / $2,161.01

Ono Sewer Fund Balances

Ono Sewer Fund
Checking Account / Ono Sewer Fund
Capital Expenditures
11/01/17 Balance / $217,902.06 / $66,149.48
November Deposits / 6,060.0 / 0
November Interest / 18.25 / 3.26
Total Nov. Funds / $223,980.31 / $66,152.74
November Expenses / -16,410.27 / 0
November Withdrawal / 0 / 0
11/30/17 Balance / 207,570.04 / 66,152.74
Misc. Adjustment / 0 / 0
12/01/17 Balance / $207,570.04 / $66,152.74

State Fund Balances

State
Checking / State
Prime Investor
11/01/17 Balance / $8,797.60 / $254,575.94
November Deposits / 15,000.00 / 0
November Interest / .63 / 20.80
Total Nov. Funds / $23,798.23 / $254,596.74
November Expenses / -11,736.10 / 0
November Withdrawal / 0 / -15,000.00
11/30/17 Balance / 12,062.13 / 239,596.74
Misc. Adjustment / 0 / 0
12/01/17 Balance / $12,062.13 / $239,596.74

Recreation Fund Balances

Recreation
Checking / Recreation
Prime Investor / Recreation
H.M. Levitz Park
Trust Fund / Recreation
New Development
Recreation Fees
11/01/17 Balance / $5,785.69 / $14,588.01 / $26,771.69 / $6,484.42
November Deposits / 1,040.0 / 0 / 0 / 0
November Interest / .28 / .60 / .22 / .74
November Dividends / 0 / 0 / 0 / 0
Total Nov. Funds / $6,825.97 / $14,588.61 / $26,771.91 / $6,485.16
November Expenses / -1,417.68 / 0 / 0 / 0
Nov. Withdrawal / 0 / 0 / 0 / 0
11/30/17 Balance / 5,408.29 / 14,588.61 / 26,771.91 / 6,485.16
Misc. Adjustment / 0 / 0 / 0 / 0
12/01/17 Balance / $5,408.29 / $14,588.61 / $26,771.91 / $6,485.16

Fire Tax Fund Balance

Fire Tax Fund
Checking
11/01/17 Balance / $83,120.68
November Deposits / 171.12
November Interest / 6.84
Total November Funds / $83,298.64
November Expenses / -10,374.59
November Withdrawal / 0
11/30/17 Balance / 72,924.05
Misc. Adjustment / 0
12/01/17 Balance / $72,924.05

Gaming Revenue Fund Balance

Gaming Revenue Checking
11/01/17 Balance / $661,396.89
November Deposits / 26,233.94
November Interest / 56.35
Total November Funds / $687,687.18
November Expenses / -66,020.77
November Withdrawal / 0
11/30/17 Balance / 621,666.41
Misc. Adjustment / 0
12/01/17 Balance / $621,666.41

Upcoming Meeting Dates:

Next Meeting of the Board of Supervisors:Monday,December18, 2017 @ 7:30 p.m.

Respectfully Submitted,

Mickey GartlanSheila Seaman

Administrative Assistant Administrative Assistant