EARLSTON HIGH SCHOOL
PARENT COUNCIL SUB GROUP MEETING
TUESDAY 4TH DECEMBER 2007
Present : Claire MacDonald, Karen Orr, Ros Anderson, Hilary Jackson,
Sharon McClemont, Trish Bilsland, Sally-Jayne Murray, Michelle Strong,
Sheena McDonald, Jayne Turner, Jenni Robertson, Elizabeth Maclean,
Michelle Inglis, Shelagh King, Lynn McCulloch
Apologies : Julie Goodfellow, Hilary Morton, Jenny Searles, Sue McLennan.
1. WELCOME
Sheena welcomed all present and minutes from previous meeting were approved.
2. OFFICE BEARERS
Treasurer’s Report
Hilary Jackson distributed copies of the approved audited accounts for everyone’s attention.
The income for Stars in Your Eyes was £792.65. The Bank Account at present totals £1023.55.
3. CORE GROUP
Claire attended the last meeting on 13th November and gave a brief account of the minutes. On the matter of Parent Questionnaires this had been discussed at the PC meeting and draft questionnaires had been prepared and made available to PC members. Suggestions about its format and content were made and accepted. It was distributed via “pupil post” and at the 1st Year Parent Night.
Sheena McDonald to attend next PC Meeting on 15th January
4. REVIEW OF RECENT EVENTS
Stars in Your Eyes
Hilary Morton in her absence had asked Michelle to thank everyone involved for their efforts on the night.
Points brought to attention for next years show:
· Things had been rather hectic downstairs around the raffle table during the interval, it was
agreed that we need to ensure that a minimum of 3 people stay downstairs instead of counting the votes.
· We need to organise a signalling process if microphones fail to work to help resolve problems quicker.
· The videoing of acts may need to be done earlier to give time to check and edit.
· Meet Janitor at 6.30pm to ensure keys for opening all areas are ready on time.
· Number of microphones need to be checked before event.
Reminder – Could any payments outstanding for T-shirts please be brought to next meeting on 9th January and given to Sally.
It was agreed the night had been very successful, with good press coverage and definitely worth having the raffle.
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5. FORTH COMING EVENTS
Christmas Raffle
Jane Turner - agreed to seek suitable Hamper baskets (2 big, 4 little)
Hilary Morton - offered to provide mincemeat pies for hampers (date due by 14th Dec)
Jenni Robertson - offered to bake cakes for hampers (due 14th or 17th Dec)
Karen Orr - offered to buy contents for all the hampers and committee to split cost, this will save on everyone bringing in separate items and on collection time.
Trish Bilsland - to check with florist for supply of cellophane wrapping for hampers.
Claire and Karen - Intend to wrap hampers on Friday 14th December, so could most items
be ready for this date, at the very latest Monday 17th.
Sheena wrote to Aldi, Tesco and Asda stores to ask for any contributions towards our hampers, the only reply so far has been from Asda who unfortunately cannot commit this year.
Helpers on the following Evenings
Tuesday 18th Wednesday 19th
Jane T Jane T
Claire Claire
Sally Sally
Lynn Lynn
Jenni Hilary J
Karen O Trish
Ros Julie G ?
Sharon Mc
Hilary J to organise petty cash for both evenings.
Could everyone meet at school for 6.30pm.
Burns Supper
The following are all confirmed:
Scott Renwick to chair the evening.
Selkirk Grace - Jack Lowden
Piper for the Haggis - Mark Wilkinson to be asked
Toast to the Haggis - Duncan Yellowlees to be asked
Immortal Memory - Dr Cliff Sharp
Musical Item )
Musical Item ) - Elizabeth McLean has organised with Jeff Thomson
Musical Item ) (3 musical items)
Tam O’Shanter - Cammy Rudkin
Toast to the Lassies - Headboy
Reply on behalf of the Lassies - Headgirl
Vote of thanks - Michelle Inglis
Servers - Lynn to check with Scott Renwick re (4th Years)
Catering - Alison Tinto to provide potatoes and turnips
Kitchen approved
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Complementary tickets are to be offered to Jeff T and his wife – Lynn to speak to Jeff.
Haggis – Shelagh K to check availability with butchers. Confirm quantity with Hilary Morton.
Vegetarian Haggis – Sheena offered to bring this.
For discussion at next meeting on 9th Jan :-
· Tables
· Teas/Coffees
· Shopping
Lynn to check cupboard for stock and items from previous events.
Could Jenni Robertson please have confirmation of names and details for printing before next meeting.
Sing-a-long Music Event
As Hilary M was not at the meeting it was decided to discuss this at the next meeting.
Elizabeth McLean to speak to Hilary.
6. CORRESPONDENCE AND REQUESTS
It was agreed to give £93 towards the Mangu request for magnetic paper.
Also agreed was £400 towards the publishing of the 6th Year Books.
Leavers Evening request is to be agreed later in the year.
Letters as previously mentioned sent to Aldi, Tesco and Asda, with only a reply back from Asda declining.
Scottish Parent Teacher Council
It was agreed at last meeting not to subscribe, but correspondence from them has been received stating that we are fully covered for Public Liability Insurance cover up to March 2008. This is renewed centrally every year.
7. DATE OF NEXT MEETING – 9TH JANUARY 2008
Meeting closed at 8.20pm
EARLSTON HIGH SCHOOL
PARENT COUNCIL SUB GROUP MEETING
AGENDA
Wednesday 9th January 2008
1. APOLOGIES
2. MINUTES OF LAST MEETING
3. MATTERS ARISING
4. TREASURERS REPORT
5. CORE GROUP
6. REVIEW OF RECENT EVENTS
Christmas raffle – Hampers
7. FORTH COMING EVENTS
Burns Supper
Event to be held in March
8. CORRESPONDENCE AND REQUESTS
9. AOB
10. DATE OF NEXT MEETING