Each department is responsible for providing a completed transmittal form and back-up documentation to P & D in a timely manner for each day of activity. The uPay Revenue Report or uStore Revenue Report by Totals can be used for back-up documentation. The link for printing a blank transmittal and a back-up report is listed below.
In order to maintain timely depositing of the payments received for your department, please process a separate transmittal each day that you have activity and include the necessary report as back-up. You can either e-mail the transmittal with the back-up report by 10:00 am (please use the following e-mail: ) or you can deliver the hard copy to P & D each day by noon for processing. P & D will provide a receipt if you come to the office, or mail you a receipt if you e-mail the information. We will not be sending a copy of the back-up with your receipt.
When processing the uPay/uStore deposits, we deposit them one day behind. If the current date is August 19th you will be processing the work for the day before, August 18th. Make sure you do not include the current day; do not pull August 19th reports on August 19th. When you come in on Mondays, you will send a separate transmittal for Friday, Saturday, and Sunday’s transactions. Please do not combine Friday and the weekend on one transmittal. Each day of activity for uPay/uStore transactions will show in the bank as a separate deposit.
Anytime the university is closed for a period of time, after returning from the break you will need to go back 4 or 5 days to check for activity. As an example: Wednesday, November 26th is our last day of work during Thanksgiving break. We are closed until Monday, December 1st. You will need to run back-up reports in Marketplace for each day beginning on Wednesday, 11-26-14 through Sunday, 11-30-14.
To find a blank transmittal form please go to Administrative Accounting’s website. http://vpfa.boisestate.edu/administrative-accounting. On the right side of the page under quick links you will find the Transmittal form in PDF or XLS, and the Transmittal form procedures in PDF.
To find instructions on how to run back-up reports out of Marketplace please go to this link: http://vpfa.boisestate.edu/marketplace . Click on user guides, then reports, and pick the one you will be using. You can print the report, download as a CSV file, or insert a screenshot in the transmittal Excel file on a separate tab (we only need the date and total for back-up). As a CSV file the uPay report does not include the total of the transactions and the uStore report does not include the date; please add the missing information for our verification.
Please read through each of the topics on this site; there is excellent information regarding Marketplace beyond back-up reports and deposits that you will need to know.
Should you have questions regarding this process you can contact Deidra D Robledo in Admin Accounting @426-1018, or Sue Wallace in P & D @426-2955.