Duty Roster Responsibilities
Signs are to be placed very 5 km along the route of the course or courses. Council has supplied fixed signs that can be turned down. As there are only a few of these, portable yellow signs are used as well. These are fixed to the reflector posts.
One portable "Caution Cyclists" sign is to be placed at the end of St John's Rd.
Neutral zones. Intersections and turnaround points are neutral zones. Green signs must be placed approximately 200m before and after the neutral zones. If there is no nearby reflector post, these signs should be fixed to bollards (these are kept with the signs).
Safety Sign off. Once the signs have been placed on the course, sign duty officers must sign off that the signs are done and the course is safe for racing on. See DUTY OFFICER CHECKLIST on the next page.
Risk assessment of course and conditions. Take note of anything on the route that could make it unsafe for riders (potholes, gravel, debris, changed traffic conditions). If it is unsafe the race may need to be shortened or cancelled.
A special case of unsafe conditions is poor visibility. This includes heavy rain or fog. We do not have permission from police to race if there is poor visibility. Note: Visibility is adequate if you could see a person in dark clothing at 100 m. If not, the race should be delayed or cancelled. Cancelling one event is better than someone getting hit by a car or losing our licence to race completely. Either of these could happen if we race when visibility is poor.
Please tick the boxes on the DUTY OFFICER CHECKLIST if these conditions are safe.
Marshals first aid and commissaire. According to NSW Police we need to ensure there are enough people to run the race safely. These people include a commissaire, first aid person and marshals who should be positioned at each intersection and turnaround point. Depending on the event, one person can marshal multiple points. The number of people needed will be rostered for each event. However, as duty officer you need to sign off that these people have turned up and are positioned as needed. Positioning of marshals for each course is listed in an Appendix at the end.
Running the race. Before the race starts you MUST display the header sheet. This is a legal document. By signing riders are agreeing to follow the directions as outlined. Check that everyone has signed on.
Normally the commissaire or club official will give the race briefing. However, as duty officer, you need to tell the riders of any risks or changes to the road conditions. Once this has been done, sign off the DUTY OFFICER CHECKLIST.
The commissaire or club official will determine the order of start for scratch races or split handicaps. However you will be responsible for starting the race, timing, placings and recording the results.
At the end of the race, collecting the signs serves as a sweep of the race route to make sure all riders have finished the race and that no one is out on the course.
The duty officer checklist, sign on sheets, and results are legal documents that the club must keep as a record. These should be given to Ron Stephen or the commissaire.
Note: If the event is a trophy race or championship it will be run by club officials. This means if you are on sign duty you will only be expected to place and collect the signs and assess the course.
DUTY OFFICER CHECKLIST1. SIGNS
☐ / Permanent council signs for cycling event turned down☐ / Portable yellow signs placed every 5 km
☐ / Portable yellow u turn signs placed at turn around points for traffic
☐ / Green race neutral signs placed at start & end of neutral zone 200m before and after turnaround point
☐ / One portable "Caution Cyclists" sign placed at the end of St John's Rd
2. ROAD RISK ASSESSMENT
☐ / Loose gravel on corners, driveways or intersections☐ / Potholes
☐ / Debris
☐ / Obstruction
☐ / Road works
☐ / Other (e.g. traffic, ice on road)
3. VISIBILITY
☐ / Visibility is adequate (could see a person in dark clothing at 100 m)☐ / Event cancelled or delayed due to fog or rain
If unsure about running the event, check with the commissaire or
Phone Ryan O’Donnell 0408329101.
4. Marshals, first aid, commissaire
☐ / Marshals with red flags at intersections and turn around points☐ / First aid person in attendance with a kit
☐ / Commissaire
5. header, sign on sheet, Race briefing
☐ / The header is displayed with the sign on sheet☐ / Riders have signed the sign on
☐ / License checked for: new riders, anyone whose number is not recorded on the sign on sheet, or
if “check license” appears next to their name on the sign on sheet
☐ / Riders have been briefed on the road conditions and the race course/s when necessary
☐ / Briefing by commissaire of any rules relevant to race has been conducted when necessary
6. Duty officer sign off
☐ / The conditions are safe according to the assessment conducted above.Duty officer Signature
Duty officer Signature
7. end of race SWEEP and SIGN COLLECTION
☐ / Sweep of course has been conducted and no rider is left on course☐ / Permanent signs have been turned up
☐ / Portable signs and bollards have been collected and returned
8. record of incident
☐ / No incidents☐ / Incident/s
The sign on sheets, and results, and this checklist should be given to Glen Partridge or the commissaire.
Thank you for assisting us to continue to race safely.
Appendix: Marshals
WHY WE HAVE MARSHALS, INSURANCE AND TRAINING.
According to NSW Police marshals must be positioned at each intersection and turnaround point. Provided that you are a member of the club (this includes non-riding members), then you are covered by the club’s insurance as a volunteer to do marshalling. As you are not controlling traffic, no formal training is required for this role. This appendix provides instructions on what to do. If in doubt, ask a club official.
As a marshal your first obligation is your own safety. This means:
· Positioning yourself at a point on the route where you are safe from motor vehicles or cyclists.
· Taking sufficient precautions for hot and cold weather, as you will are likely to be on course and relatively inactive for an hour or more.
Rider Control and Marshalling.
In Bathurst CC we do not control traffic. Instead, all riders obey the road rules, just as when normally riding on a public road. It is the riders’ responsibility to obey the road rules. To accommodate this, where there is a stop sign, give way or turn around point, racing is neutralised. The start and finish of these neutral areas are indicated by green signs.
Your role as a marshal is to act as an extra set of eyes for the riders. You will carry a red flag. You can alert riders of approaching traffic by saying “traffic” to indicate when there is a need to stop or give way to traffic. Note however, it is the riders’ responsibility to look out for traffic and to give way or stop. You cannot force a rider to stop. Nor is it your responsibility if they fail to stop or give way. Your role is to be an added safety precaution.
If any rider/s fails to obey the road rules at your marshalling point, take note of their name or number and report this to the commissaire at the end of the race. Riders may stop or give way without your direction. This is at their discretion.
Red flags are kept with signs. At the end of the event, it is important to check in with the duty officer who is recording the results and return the flags.
Overview of Marshal Placement.
Depending on the event, one person can marshal multiple points. In addition, duty officers and commissaires will assist with marshalling. The following is a suggested outline of the number of marshals needed for each event.
All events with the exception of the short course time trial start from Tennison Wood Drive, Perthville and proceed to the T intersection at Rockley Rd.
· One duty officer will marshal this intersection.
Depending on the course, a left or right hand turn is made into Rockley Rd. If the course is 2 roads or 3 roads the race will proceed left up to Ryan’s Lane where a u-turn is made.
· One marshal is required at the Ryan’s Lane and Rockley Rd u-turn.
If the race is 3 roads:
· One marshal is required at the u-turn at the Quarry.
Regardless of the course:
· One marshal is required on the corner of Bathurst and Vale Rd (Perthville Pub corner).
· One marshal is required at George’s Plains T intersection of Vale and Trunkey Rd.
· One marshal is required at the top of the hill on St John’s Rd. The same person marshalling Perthville Pub corner will be able to do this for most races.
In all races, the furthest turn around point will be marshalled by the commissaire. These points are:
· Newbridge turn for 2 roads and 3 roads.
· X roads turn for X roads.
Thanks for reading this and taking care to follow the instructions on race day.
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