APPROVED
DUCHESNE COUNTY WATER CONSERVANCY DISTRICT
March 16, 2009
Minutes of the annual meeting of the Duchesne County Water Conservancy District (DCWCD) Board held at the RooseveltCityMunicipalBuilding, 255 South State Street, Roosevelt, Utah, for the purpose of conducting business as posted on the agenda.
PRESENT: Board Members: Lynn Burton, Chairman; Moreen Henderson, Keith Mortensen, Art Taylor, Craig Thomas, Max Warren. General Manager: Randy Crozier. Asst. Manager: Dex Winterton. Admin. Asst.: Adrienne Marett. Excused Absence: Brad Hancock. General Public: None present.
CALL TO ORDER:
Chairman Lynn Burton called the meeting to order at 1:00 p.m. and thanked everyone for their attendance. Chairman Burton stated that Mr. Brad Hancock had meetings in Salt Lake City and had asked to be excused.
EXECUTIVE COMMITTEE REPORT:
Chairman Lynn Burton stated that the Executive Committee had prepared the agenda for this meeting on March 3, 2009, then turned the time over to DCWCD General Manager Randy Crozier.
MINUTES:
The DCWCD Board reviewed the minutes of the regular session board meeting held on February 9, 2009. Mr. Art Taylor made a motion to accept the minutes. Mr. Max Warren seconded the motion. All board members present voted in favor and the motion passed unanimously.
PUBLIC COMMENTS:
At this time DCWCD board meeting was opened up for public comments. No general public was in attendance so no public comments were recorded.
CONSIDERATION OF A RESOLUTION PROVIDING FOR THE CREATION OF A LOCAL BUILDING AUTHORITY BY THE DUCHESNE COUNTY WATER CONSERVANCY DISTRICT; AUTHORIZING OFFICIAL ACTION; AND PROVIDING AN EFFECTIVE DATE (RESOLUTION 2009-3-16-3):
The DCWCD Board discussed the information received from the firm of Smith/Hartvigsen, PLLC. All materials had been mailed to the Board several weeks in advance so everyone could review the information. The Board discussed the creation of a building authority to facilitate obtaining funding for the construction of a permanent DCWCD office building. Mr. Crozier stated that the Board of Directors of the Building Authority would be the same members as the DCWCD Board of Directors.
Mr. Max Warren made a motion to accept Resolution 2009-3-16-3 creating a Local Building Authority by the Duchesne County Water Conservancy District, authorizing official action and approving the Articles of Incorporation and providing an effective date of March16, 2009. Ms. Moreen Henderson seconded the motion. The vote was recorded as follows: Mr. Lynn Burton - aye, Ms. Moreen Henderson - aye, Mr. Keith Mortensen - aye, Mr. Art Taylor - aye, Mr. Craig Thomas - aye, Mr. Max Warren - aye. Mr. Brad Hancock was not in attendance as he had prior commitments in Salt Lake City. All board members present voted in favor and the motion passed unanimously.
DUCHESNE/STRAWBERRY RIVER DIVERSIONS:
Mr. Crozier reported in regard to the Turnbow Diversion that he was continuing to work with Mr. Mark Holden, Utah Reclamation Mitigation & Conservation Commission (URMCC), and Mr. Tyler Allred. Mr. Crozier stated that possibly there might be some additional funds because of President Obama’s stimulus package but Mr. Holden wouldn’t know for sure for several weeks. Mr. Crozier reported that Mr. Allred had completed a design for the placement of the rock and URMCC was working on completing the concrete structure design.
CANAL LINING PROJECT (PHASE II):
Mr. Crozier reported to the DCWCD Board in regard to the Duchesne County Colorado River Salinity Control Project (Phase II) that the right-of-way for the T.N. Dodd portion of the project was still being worked on.
Mr. Crozier reported that there was another Colorado River Salinity Control Program announcement because of stimulus funds being made available, but DCWCD would have to look at the announcement to see if it was anything that would be feasible for DCWCD. Mr. Crozier reported that the next Salinity Forum meeting would be held the first week in May in Moab, Utah.
UBRP - 203:
Mr. Crozier reported, in regard to the 203 Project, that the new valves had been installed and the system was ready to begin operation. Mr. Crozier stated that RooseveltCity had indicated that they would like to utilize 700 ac. ft. of M&I water for the 2009 season.
GREEN RIVER FILINGS:
Mr. Crozier reported that he would be meeting with Mr. Scott Ruppe, Uintah Water Conservancy District (UWCD), Dave Pitcher, Central Utah Water Conservancy District (CUWCD), and CH2M Hill engineers to finish up the ongoing Green River study.
HIGH MOUNTAIN LAKES STABILIZATION - LAKE FORK/YELLOWSTONE DRAINAGES:
Mr. Crozier reported that he probably had enough equipment operators now for the HighMountainLakes project (Julie Crozier, Scott Crozier, Russell Lamb, Hailey Crozier, Casey Long) but still needed some hand laborers. He stated
that if anyone knew of individuals who might be interested in the work to please ask them submit a resume to the DCWCD office. Mr. Crozier stated that the packaging of materials for the project would take place in May and the actual flight of supplies and equipment would take place in June.
BUREAU OF RECLAMATION (BOR) RIVER HEADING AUTOMATION / RWTA:
Mr. Crozier turned the time over to Mr. Dex Winterton to report on the river heading automation program. Mr. Winterton reported that he had participated in river heading automation training at the BOR offices in Provo on Feb. 12 & 13.
Mr. Winterton also reported that representatives from the Utah State Engineers’ office would be coming to the UintahBasin to rate and rank the individual water measurement devices on the canals. Chairman Burton suggested that it would be good to invite a representative of the canal companies to attend these site visits and requested that he be contacted when the FarnsworthCanal site was reviewed.
Mr. Winterton reported that BOR representatives, Arlyn Hilton and David Ainscough, would be coming in April to finish up some installation work on some river heading automation equipment. Mr. Winterton also reported that he was currently in the process of purchasing automation equipment and supplies with the Rural Water Technology Alliance (RWTA) funds.
STARVATION RESERVOIR - 3,000 ACRE-FEET PROJECT WATER:
Mr. Crozier reported that the Rocky Point Canal Company had almost all of their individual subscriber contracts turned in to DCWCD now. Mr. Crozier also stated that DCWCD had received the Block 1B billing from CUWCD for the 2008 water year, also that the canal companies and individual subscribers were in the process of making their payments for the 2008 water.
SAND WASH TEMPORARY AG AND M&I WATER DISTRIBUTION:
Mr. Crozier reiterated as mentioned previously in the meeting that RooseveltCity would like to utilize 700 ac. ft. of M&I water in 2009, 300 ac. ft. to be allocated for fish flow, and 2,000 ac. ft. to be allocated above Sand Wash Reservoir. Mr. Crozier stated that there would be 2,500 ac. ft. available for irrigation below SandWash.
CULINARY WATER ISSUES:
Mr. Crozier reported that he was continuing to work with the various entities in regard to culinary water. Mr. Crozier stated that Mr. Allan Smith was in the process of getting electricity out to the Smith well so some tests could be ran on it. Mr. Crozier also stated that the Cedarview/Montwell Special Service District was continuing to pursue funding for the first phase of their project which would be located to the west of the Cedarview road turnoff and was in the center of their District.
HIGHWAY 40 PIPELINE PROJECT:
Mr. Crozier reported to the DCWCD Board that the next meeting on the Highway 40 Pipeline Project had been scheduled for March 19th at 1:00 p.m. at the RooseveltCityMunicipalBuilding. Information on the progress being made on the project design would be presented by Horrocks Engineers. All interested municipal entities, as well as DCWCD Board members, were invited to attend.
DUCHESNE COUNTYSOURCE PROTECTION ORDINANCE:
Mr. Crozier stated that Mr. Mike Hyde, Duchesne County Planning and Development Department, would be advertising a public hearing in April for the proposed Duchesne County Source Protection Ordinance. Mr. Hyde had mailed out the proposed source protection ordinance to all municipal entities and water districts in DuchesneCounty.
CLOUD-SEEDING PROGRAM - FY 2008-2009:
Mr. Crozier stated that the cloud-seeding program was currently ongoing but unfortunately there had been very few storms to seed this last month.
LOWERDUCHESNERIVER WETLANDS PROJECT:
Mr. Crozier stated that he knew that the project was still ongoing but he didn’t know of any land purchases that had been finalized.
DISCUSSION OF POTENTIAL WILDERNESS ISSUES:
Mr. Crozier stated that he didn’t have any new information to report in regard to potential wilderness issues.
REPORT ON ST. GEORGE WATER CONFERENCE:
Mr. Crozier reported briefly on the Utah Water Users Workshop held in St. George. Mr. Crozier reported that Mr. Keith Mortensen had retired from the Utah Water Users Association Board of Directors and long-time farmer Mr. Mark Kettle, Ballard, Utah, had been asked to take his place. Mr. Crozier reported that there were a number of interesting topics discussed at the conference and that there had been a large number of people attending from around the state representing both municipal and agricultural interests.
Mr. Taylor and Mr. Winterton also reported briefly on the Water Law Workshop they had attended in conjunction with the Utah Water Users Workshop.
VOUCHERS:
Mr. Crozier turned the time over to Ms. Marett to review the vouchers with the DCWCD Board.
After the vouchers were reviewed, Mr. Craig Thomas made a motion to approve the vouchers. Mr. Keith Mortensen seconded the motion. All board members present voted in favor and the motion passed unanimously.
ANNUAL MEETING BUSINESS - ELECTION OF OFFICERS, COMMITTEE ASSIGNMENTS, RESOLUTIONS, ETC.:
Chairman Burton informed the Board that DCWCD needed to take care of annual elections, as well as annual committee assignments, and other related business. Mr. Crozier stated that according to DCWCD bylaws (Par. 2301.01(b), the Board Chairman and Vice-Chairman could serve up to five consecutive one-year terms. Chairman Burton and Vice-Chairman Thomas had served one term in office to date. Chairman Burton turned the time over to the DCWCD Board for discussion and nominations.
Mr. Keith Mortensen made a motion that Mr. Lynn Burton serve another term as DCWCD Chairman. Mr. Art Taylor seconded the motion. All board members present voted in favor and the motion passed unanimously.
Mr. Keith Mortensen made a motion that Mr. Craig Thomas serve another term as DCWCD Vice-Chairman. Mr. Keith Mortensen seconded the motion. All board members present voted in favor and the motion passed unanimously.
Mr. Art Taylor made a motion that the DCWCD committees be constituted as follows:
Executive Committee (comprised of the DCWCD Chairman, Vice-Chairman, and General Manager): Lynn Burton, Craig Thomas, Randy Crozier.
Finance Committee: Brad Hancock, Keith Mortensen, Art Taylor, Max Warren.
Development Committee: Brad Hancock, Moreen Henderson, Keith Mortensen, Craig Thomas.
Mr. Keith Mortensen seconded the motion. All board members present voted in favor and the motion passed unanimously.
Mr. Keith Mortensen made a motion to retain Mr. Crozier in the position of DCWCD Secretary/Treasurer and Ms. Marett as DCWCD District Clerk. Mr. Art Taylor seconded the motion. All board members present voted in favor and the motion passed unanimously.
Mr. Art Taylor made a motion that the DCWCD Board approve the use of current IRS rates (effective for the date the expenses were incurred) for District meal and mileage reimbursements (meal reimbursements set at $9.00 for breakfast, $13.00 for lunch, and $23.00 for dinner for a total of $45.00 per diem) and mileage reimbursements set at 55 cents per mile presently. Mr. Keith Mortensen seconded the motion. All board members present voted in favor and the motion passed unanimously.
Mr. Keith Mortensen made a motion to adopt the DCWCD Administrative Code as currently constituted and to approve Resolution 2009-03-16-1. (Refer to attached copy.) Mr. Art Taylor seconded the motion. All board members present voted in favor and the motion passed unanimously.
Mr. Art Taylor made a motion to adopt the DCWCD Personnel Code as currently constituted and to approve Resolution 2009-03-16-2. (Refer to attached copy.) Mr. Keith Mortensen seconded the motion. All board members present voted in favor and the motion passed unanimously.
DATE OF NEXT WORK SESSION & REGULAR BOARD MEETING:
Chairman Burton reminded the DCWCD Board that the next scheduled board meeting would be held on April 13, 2009 at the Central Utah Water Conservancy District office, Duchesne, Utah, with work session beginning at 10:00 a.m. and the regular session board meeting beginning at 1:00 p.m.
MANAGER’S REPORT / OTHER BUSINESS:
Mr. Crozier reported that he did not have any other items to report on.
Chairman Burton inquired if there was any other information to be presented.
ADJOURNMENT:
Chairman Burton stated that as there was no other business to be discussed he would entertain a motion for adjournment. Mr. Max Warren made a motion that the meeting be adjourned. The meeting was adjourned at 2:15 p.m.
______
Lynn Burton, Chairman Adrienne S. Marett, Admin. Asst.