EVENTINGRALLY FACT SHEET Aug 29-30, 2015
IN CONJUNCTION WITH STARTER HORSE TRIALS
Hosted by Sinking Creek Pony Club
Co-hosted by Holston Pony Club
The Sinking Creek Pony Club is pleased to host the Old Dominion Region Eventing Rally Aug 29-20, 2015 at the Virginia Horse Center, Lexington, Virginia with Holston Pony Club in conjunction with Starter Horse Trials.
Rally Secretary is:
Terry Abrams,
825 Apache Rd, Pembroke, VA 24136-3233;
email:
phone (540) 626-5827.
CLOSING DATE: August 10, 20115
All entries must be in hand with the Host Club Secretary complete with all necessary forms and fees by this date. Add $20.00 for each participantwith incomplete paperwork or for those entries that are received after this date. The only exception will be for current Coggins. Club entries must be paid by club checks only, payable to ODRPC. RidingCenter members must pay by personal check. Fees must accompany entry and all necessary forms. All required signatures must be in place for a form to be accepted.
PLEASE NOTE: THIS WILL BE THE QUALIFYING EVENTING RALLY FOR CHAMPIONSHIPS 2013.
NO RISING STAR DIVISION AT THIS RALLY!
RULES:USPC Handbook and Rules for Eventing Competition 2015and all addenda
2015Annual Eventing Newsletter (available on USPC website)
USPC Horse Management Handbook and Rules for Competition 2015 and all addenda
USPC Horse Management Annual Newsletter 2015 (posted on USPC web site with rulebooks)
FEES: $160/ individual rider doing HT (dressage, SJ and XC)
$125/individual rider doing CT (dressage and SJ)
Fee includes stall for Saturday night only. Those who wish to arrive on Friday evening (between 4 and 9 PM) must pay an additional $30 for their layover stall. In addition, a fee of $30 must be paid for the tack stall if they store anything in that stall. Please note on the team entry form if stalls and tack stall are needed for Friday and add the extra money into the fee.
An additional fee of $50 will be added for any check returned for insufficient funds.
REFUNDS: No refunds will be allowed after theclosing date, unless the competitor can fill thespot with
another competitor within the same division—a $25 administrative fee will apply to any such change. All
requests for refunds must be submitted along with required documentation to Rally Secretary by the end of
rally.
TEAM COMPOSITION:
*Teams may consist of3 or 4 riders and MUST have aStable Manager rated D3 or above if anyone on the team is doing XC.
*At this rally we will also be offering a CT (dressage and show jumping only) option.
*A Stable Manager is required of all teams who have anyone doing XC and the SM must be rated D3 or above.
*Team members may be of mixed ratings and mixed riding levels.
*For those teams who have any riders doing the CT option a ghost score for XC will be factored into overall team score.
*Each team must have a chaperone, at least 21 years old and may have a coach. The coach may NOT be the chaperone.
*The Organizer will put together scramble teams.
*Note that we are now required to have jogs at mounted rallies and all riders need to be sure they know the rules and their horses know how to jog!
HORSEMASTER DIVISION: We are offering a Horsemasters Division this year. They will compete in their own division with the same HM standards scored the same as our regular pony clubbers. HM will be judged on their current rating. Horsemasters cannot help pony clubbers during the rally.
DIVISIONS: BE SURE YOUR RIDERS ARE READY TO COMPETE AT THIS RALLY AT THE LEVEL THEY ARE SIGNED UP FOR! WE CAN NOT MAKE ANY CHANGES TO LEVEL ONCE ENTRIES ARE SENT IN!!
Non-Qualifying Divisions:
Combined Training Divisions: (no XC)
Green: walk/trot, 2015 Intro Test B; Jumps 18"- 2’. 6-8 show jumping cross-rails, obstacles in an enclosed area.
AG (Advanced Green):2014Beginner Novice Test A; Jumps 2"-2'6", show jumping verticals and small gates, 6 - 8 obstacles.
Beginner Novice:2014 Beginner Novice Test B; Jumps Max. 2'7".
Novice: 2014Novice Test A; Jumps Max 2'11".
Training: 2014 Training Test A;Jumps Max 3'3".
Horse Trial Divisions:
Advanced Green: 2014 Beginner Novice Test A; Jumps 2’ – 2’6”. Show Jumping 6-8 verticals and small gates. Cross country 8-10 simple obstacles, Logs, brush type fences, no water and no ditches.
Qualifying Divisions:
Horse Trial Divisions:(Must be a C1 or above for these divisions unless noted)
Beginner Novice: 2014 Beginner Novice Test B; Jumps Max. 2'7". XC -12 fences@300 mpm.
D3 eligibility: Only Classic D3 who are regularly competing at USEA recognized horse trials may enter this division. Eligible D3’s or their DC’s are responsible for submitting a hard copy of their USEA competition record to the Rally Secretary! This record must show success at this level to be eligible to compete in this division.
Novice: 2014 Novice Test A; Jumps Max 2'11". XC – 14-16 fences@350 mpm.
Training: 2014 Training Test A;Jumps Max 3'3". XC 16-18 fences@400 mpm.
Preliminary:2014 Preliminary Test B; Jumps max 3'7". XC 16-18 fences@450 mpm.
Vet Box:Upon completing the XC course, riders will come to the vet box. A Horse Management Judge and veterinarian will be on duty. Each riders Stable Manager is to be at the vet box to help the rider coming in off XC. They are permitted and encouraged to help other riders as well as need arises! Riders disqualified, or who retire on the course, must also report to the vet box. Specific procedures particular to the rally will be presented at the briefing. General vet box procedures can be found in the USPE Eventing rulebook and should be known by every competitor.
BEDDING: The HorseCenter only allows straw or shavings…NO SAWDUST ALLOWED. Competitors
can bring their own bedding or purchase from the HorseCenter.
FEED/HAY STORAGE: All feed and hay will be stored in trailers. Each team must have a designated trailer that is
clearly labeled and identified as the team's feed/hay trailer so that Horse Management staff and all team members can
easily find the trailer. Feed and hay for layover horses must be kept separate from that of competing horses.
MEDICAL CARDS AND ARMBANDS: All rally participants are required to have a medical arm band with a
completed USPC Medical Card in place on the upper arm at the time they arrive at check in at the Rally Show Office and
for the duration of the rally. No packet will be handed out to a participant who does not have the medical arm band and
USPC Medical Card in place. Remind your members and their parents that this is a two sided card and both sides
must be completed as requested.
What if a member forgets the Medical Card at home or loses it during the rally? It is suggested that each
competitor pack an extra complete Medical Card in their luggage, especially if a parent is not going to be on the
rally grounds. It is also required that an extra medical arm band and a blank Medical Card be included in each
team's rally utility kit. Rally organizers will have blank medical cards available in the show office.
DRESSAGE RING SIZES: All tests to be ridden in small arenas with all-weather footing.
COACHES:Coaching is recommended, but not mandatory, for Eventing Rally. All competitors may have a coach in the warm-up areas during the three phases and course walks. Coaching requirements are found in the Eventing Rulebook. Coaches must attend the coaches briefing. ONCE AGAIN BE SURE YOU RIDERS ARE READY FOR THE LEVEL THEY ARE RIDING!
SATURDAY SCHOOLING OF CROSS COUNTRY OR A RIDE-A-TEST: The Starter Horse Trials offers Saturday Schooling of the Cross Country Course or a Ride-a-Test opportunity. Know that we will not be monitoring this activity and should a rider chose to school on Saturday know that at a recognized event and USPC championships this will notbe allowed. For the purpose of this rally it is open to all competitors should they wish to do so, but again we will not be monitoring this. Riders will need to sign up for XC schooling or a Fix-a-test through the VHT web site directly themselves. The XC schooling can be signed up for after arrival, but be aware that schooling will not be an excuse for any points off on formals in terms of tack or horse presentation. Although normally there are strict restrictions for what levels can school when, the management of the Starter Horse Trials is making an exception for those who wish to school Training Level or Prelim who are entered in the ODRPC Eventing Rally to be allowed to school in the morning with the lower levels. This is ONLY for Pony Clubbers and no one else. If you are planning on doing this make a note on your sign up form for schooling XC which you can get on the Virginia Horse Trials web site that you are a pony clubber entered in the ODRPC Eventing Rally and plan to school TL/Prelim in the AM timeframe. For more info go to:
QUALIFYING FOR USPC CHAMPIONSHIPS: Please read the USPC Handbook and Rules for Eventing Competition 2015 and the 2015Eventing Annual Newsletter for specific details. Regional teams for USPC Championships will be made up of the highest placing competitors in each divisionat the regional qualifying rally.
All members will be expected to meet the qualifying criteria for USPC Championships as stated in the current USPC Eventing Rulebook and 2015Eventing Annual Newsletter, to include:
For those hoping to qualify for USPC Champs: You must be a 12 year old C1 or above to try to qualify for USPC Championships as a rider. Stable Managers must be rated D3 or above. Age limits also apply – see “Championships Qualifiers” below. Horse/rider combos MUST have completed, without elimination in any phase, a USPC qualifying rally and a USEA recognized HT at the appropriate level within 11 months preceding the closing date of the 2016 USPC Championships. At least 1 of these 2 competitions must have no XC jumping penalties, with the other having no more than 20 XC jumping penalties. See the Eventing Newsletter 2015for complete details including requirements for submission of Qualifying Affidavits.
Beginner Novice:
Championships Qualifiers: must be at least 12 yrs old as of January 1, 2015, and a Classic C1 or above. (HM D3 for SM’s)
Novice:
Championships Qualifiers: must be at least 12 yrs old as of January 1, 2015, and a Classic C1 or above (HM D3 for SM’s).
Training:
Championships Qualifiers: must be at least 13 yrs old as of January 1, 2015and a Classic C1 or above (HM D3 for SM’s).
AWARDS: Since we are joining the Starter Horse Trials for this rally each rider will be competing for not only pony club awards, but also for Starter Horse Trial ribbons in their divisions as individuals. The Starter Horse Trial Ribbons can be picked up upon placing by the scoring trailer. The Pony Club awards will be given at our awards ceremony at the end of rally.
Special Awards:
Frank Bierman Eventing Pace Award
The Bierman Challenge Cup for Exellence in Eventing : This perpetual trophy is awarded each year to the Novice or TrainingLevel Competitor who completes the cross country course with no jumping or time penalties, coming closest to the optimaltime with no signs of a stressed mount and an acceptable recovery rate as indication of the mounts overall condition.
Dorothy Renfro Horse Management Award
The Dorothy Renfro Horse Management Award is given annually at the Old Dominion Region Eventing Rally in honor of Dorothy Renfro the founding RS of the Old Dominion Region. It is awarded to the Stable Manager (formerly Horse Manager) of the first place Horse Management Team. The recipient retains possession of this trophy until the following year’s Eventing Rally.
VOLUNTEERS: It is required that each club submit 2 volunteers per team or 1 per individual entered to scramble.
CHAPERONES: USPC requires that every team or individual attending a rally have a designated chaperone who is
responsible to be present on grounds for the duration of the rally. Chaperone must be at least 21 years old. Each rally entry requests the name and contactinformation for the Chaperone for each team or individual and there must be a signed Chaperone Dutyform included in the entry.
FOOD: Concessions will be available on the grounds.
TENTATIVE SCHEDULE:
Saturday Aug 29, 2015:
8:00 AM ODRPC Show Office Opens
1:30 PM all must be moved in and Coaches Briefing
2:00PM Briefing followed by parent/volunteer meeting
3:00 PM Jogs
4:30 PM, Formal Inspections begin
6:30 PM Barns close
Sunday, Aug 30, 2015:
6:30 AM Barns Open
8:00 AM, Rides begin
TBD -Awards
LODGING: A number of rooms have been blocked off for this rally. The block price will be held untilAug 10th
Best Western Plus Inn at Hunt Ridge
25 Willow Springs Rd, Lexington, VA 24450(540) 464-1500
Rate is $114.99 plus sales tax
Rooms are blocked under the Old Dominion Pony Club
Free hot breakfast featuring eggs, meat, yogurt, fresh fruit, cereal and more, including your choice of hot waffle flavors!
CAMPING: The VirginiaHorseCenter has 94 camper spaces available with 30/50 amp electric hookups and water.
Camping is $30.00 per night (plus tax) payable to the Virginia Horse Center Welcome Center/Stable Office upon arrival.
Reservations can be made online at under the facilities link. Selection of reserved site is first-come,
first-served upon arrival. Camping without reservations will be permitted if there are vacancies. Questions can be directed
to or 540-464-2966. Self-contained campers and tents will be charged a $20.00 grounds fee
at the WelcomeCenter.
PETS: Dogs are no longer permitted on the Coliseum concourse or at any ring entry point unless crated. All dogs must
be on hand-held or tied leashes in/around the barns and parking areas. Pet owners violating this new policy will be
subject to a $100 fine.
Notes to DC when filling out entry:
Be sure to enter the level of Tests to be ridden for each ride. Be sure to check with your members so that the test is correct and appropriate for the rider and horse. NO CHANGES IN LEVEL OF TESTS WILL BE MADE AFTER ENTRIES ARE SENT IN! NO REFUND AFTER CLOSING DATE! WHEN IN DOUBT HAVE RIDERS RIDE THE LOWER LEVEL TO ASSURE SAFETY AND SUCCESS FOR THEM.
Use a separate entry form for each team, partial team or individual to scramble
NOTE: There is no electronic entry for this rally however you can send via email all forms if you prefer!
Note: All competitors are required to wear a medical armband with a completed Medical Card in the armband and worn at all times when on rally grounds.
Note: Be sure to have the coaching form signed by your coach and sent with the entry if you are planning on using a coach.
EACH ENTRY FORM MUST BE ACCOMPANIED BY THE FOLLOWING:
- Completed entry form signed by DC for each team or individuals to scramble
- Current Negative Coggins for each Pony/Horse (name on Coggins must match entry form)
- Competitor Rally Release/Horse Waiver & Equine Activity Liability Waiver- 1 for each competitor
- Team Chaperone Form – 1 per team or per individual entered to scramble
- Volunteer form – 1 per team or per individual to scramble
- Coaching form if sending a coach to the rally
- Starter Horse Trial form filled out for each rider
- Starter Horse Trial Liability Release for each rider.
- Club check payable to ODRPC in the proper amount for entry fees for each team or partial team.
RidingCenter participants must pay entry fee in the form of a personal check payable to ODRPC.
DIRECTIONS TO THE VIRGINIAHORSECENTER:
From I-81, take exit 191 to I-64 West
Proceed on I-64W to Exit 55
Take a right onto Rt. 11 North, go approximately 1/10th of a mile and turn left onto Rt. 39 West
The VirginiaHorseCenter is approximately one mile on the left.
(Note: To make it easier to fill out form as it pertains to ODRPC Eventing Rally areas that do not apply have been blacked out to prevent confusion)
Entry Blank - VHT Combined Test and Dressage Schooling Show and Starter Horse Trials
Sunday, Aug 30, 2015
Rider: ______Jr/Sr ______
Address: ______Town______State______Zip______
Home phone______Cell Pone:______E-Mail :______
Enter two consecutive levels, Combined Test only , same horse/same rider - discount $5.00 per entry
Proof of Pony Club or 4-H member discount $5.00. Only One $5.00 discount per entry.
Horse 1:______
$48.00 CTA: Dress/SJ______;$60.00 CTB :Dress/XC ______;$85.00 HT: Dress/SJ/XC______
Horse 2:______
$48.00; CTA: Dress/SJ ______$60.00; CTBDress/XC ______$85.00; HT: Dress/SJ/XC ______
immediate "family (mother/daughter, sisters, mother/son etc.) 4H, Pony Club discount $5.00 per entry See entry form for more details
------
Horse 1:______Horse 2:______
Dressage Classes: $21.00 : Horse 1: 2010 USEA Eventing Tests ; New 2011 USDF Dressage Tests ; FEI 2009 Eventing Test
A.______B.______
C.______D.______
Dressage Classes: $21.00 : Horse 2: 2010 USEA Eventing Tests : New 2011 USDF Dressage Tests ; FEI 2009 Eventing Test
A.______B.______
C.______D.______
Stabling $40.00 per night per horse: Arrival: Friday/Saturday______Stable with:______ponyclub______
$12.00 ground fee per horse per day, if not stabling. ______N/A______
Total amount of entry fees enclosed :___in pony club entry______Check #______
Also participating in schooling on Saturday ? Yes
Enclose copy of current negative coggins, (12 months) ACC#______office use only
I understand that I will be required to sign an Release and Waiver of Liability before being allowed to participate in the schooling. My signature indicates that I will abide by the rules and regulations of the event and will agree to sign an official release upon arrival to the show grounds. (Release and Waiver of Liability can be downloaded, signed and sent it with entry form)