Proposed Timeline

2014Wisconsin Farm Technology Days in Portage County

Draft: 2-18-2013 (six months before show and after show)

The table below is not a complete timeline and feel free add additional events. Additional items that committees should consider adding include committee meetings. Please note most dates are suggestions and should be checked by respective committees. Also ??appear where dates are more uncertain and need to be determined by respective committees.

Date / Event / Responsible
March ?? / WFTD Booth at Farm Show in Oshkosh / WFTD
April 21 / Executive Committee Meeting / Exec. Committee
May 15?? / Lot/Booth rates increase by $50 / WFTD(ACM)
May 15? / First Payment to Briggs / Treasurer
May ?? / Start requesting Official Program Articles / Promotion
May ?? / Request News releases for Media Day / Promotion
May ?? / Send Invites for Media Day / Promotion
May ?? / Tent requests / Tent City
May 19 / Executive Committee Meeting / Exec. Committee
May ?? / Table and chair requests / Tent City
May ?? / Radio requests / Tent City
May ?? / UTV/Golf Cart requests / Tent City
June ?? / Move sign trailer to show site / Sign
June 16 / Executive Committee Meeting / Exec. Committee
June ?? / Assemble Media Day Packets / Promotion
June?? / Erect Media Day Signs / Sign
June?? / Media Day / Promotion
June 30?? / Volunteer List to Anna / All Committees
July 1 / Items Needed for Program / WFTD(ACM)
July 5? / Diggers Hotline the Tent City Area / Grounds/Utility
July 5? / Grounds Trailer Delivery / Tent City
July 6? / Stake Tent City / Tent City
July ?? / Identify location for PA pole near Hdqtrs / Tent City
July 12 / Payment to Electrician / Treasurer
July 14(week of) / Trailers arrive (Grounds June 3) / Tent City
July 15?? / Electrician Arrives / Electrician
July ?? / Install PA pole with speakers-utility company, electrician has speakers / Utility
July 16?? / Bobcat type vehicle available for electrician / Grounds/Tent City
July 16 ?? / Erect loading dock signs / Sign
July 17 ?? / Program goes to printer / WFTD(ACM)
July 18?? / Erect trailer signs-Grounds, Food, Media, Hdqtrs / Sign
July 18 / Briggs Delivers Semi trailer (tents etc.), ID location / Tent City
July 18 ?? / Erect Street Signs / Sign/Tent City
July 21 / Executive Committee Meeting / Exec. Committee
July 21 / Briggs Personnel Arrive / Briggs
July 21?? / Demo Committee Meeting with Demonstrators / Field Demo
July 21?? / Field Demo Volunteers Meeting and related safety training (tram, tractor and field demo)
July 21 / Deliver initial Porta-Potties (4) / Grounds
July 21 / 2 – UTV’s and a telehandler available for Briggs / Grounds/Tent City
July 22 / Equipment Starts to Arrive / Grounds
July 21 / Executive Committee Meeting / Exec Committee
July 28 / First Generator and Light Towers Arrive / Utility
July 28 / Headquarters Trailer Become Functional / Tent City
July 27 / Exhibitor Coordinator Rep arrives / WFTD(ACM)
July 28 / Evening Security starts
July ??? / Utility Vehicle/Golf Cart Safety Training, will need more than one date, schedule when committees are meeting(More dates below) / Tent City/Grounds
Aug ?? / Admissions Volunteer Training / Admission
Aug ?? / Parking Volunteer Training / Parking
Aug ?? / Utility Vehicle/Golf Cart Safety Training / Tent City
Aug 7? / Parking lots are mowed / Parking
Aug 8? / Parking lots harvested / Parking
Aug 7&8 / Food Available / Food
Aug 8 / Parking lots staked and signed / Sign/Parking
Aug 8 / Electrical Service Available to Tent City Area / Electrician
Aug 11 early / UTV/Golf Cart training / Tent City
Aug 11 / Two milk trucks with bubblers for water / Grounds
Aug 11 / Provide equipment sprinkling streets / Grounds
Aug 11 / Provide water supply for machine washing / Grounds
Aug 11 / Final Porta-Potties delivered / Grounds
Aug 11 / Food Available from one Food Tent / Food
Aug 11, ~5:00 pm / Executive Committee Meeting-On Site / Exec. Committee
Aug 11, 6pm / Kick-Off Banquet / WFTD
Aug 12, early / UTV/Golf Cart training / Grounds?
Aug 12, 7am? / Admissions Booths staffed / Admissions
Aug 12, 7am? / Parking – Exhibitor lots staffed / Parking
Aug 12, 8 am? / Parking – Visitor Lots staffed / Parking
Aug 12, 8am / PA Announcement All Exhibitors’ vehicles to be removed from Tent City / WFTD
Aug 12, 8:30 / All Exhibitors’ exhibitors should be out of Tent City
Aug 12, 9am / Opening of the First Day of Show / All Committees
Aug 12, 9 am / Opening Ceremony / Promotion/Family Living
Aug 12, 10am / Field Demos Start (10am – noon, 1pm – 3pm) / Field Demo
Aug 12, 5pm / Show closes / Exec. Committee
Aug 12, ~5:30 pm / Executive Committee Meeting-On Site / Exec. Committee
Aug 13, 7am? / Admissions Booths staffed / Admissions
Aug 13, 7am? / Parking – Exhibitor lots staffed / Parking
Aug 13, 8 am? / Parking – Visitor Lots staffed / Parking
Aug 13, 8:30 / All Exhibitors’ vehicles should be out of Tent City
Aug 13, 9am / Opening of the second day / All Committees
Aug 13, 10am / Field Demos Start (10am – noon, 1pm – 3pm) / Field Demo
Aug 13, 5pm / Show closes / Exec. Committee
Aug 13, ~5:30 pm / Executive Committee Meeting-On Site / Exec. Committee
Aug 14, 7am? / Admissions Booths staffed / Admissions
Aug 14, 7am? / Parking – Exhibitor lots staffed / Parking
Aug 14, 8 am? / Parking – Visitor Lots staffed / Parking
Aug 14, 8:30 / All Exhibitors’ vehicles should be out of Tent City
Aug 14, 9am / Opening of the third day / All Committees
Aug 14, 10am / Field Demos Start (10am – noon, 1pm – 3pm) / Field Demo
Aug 14, 4pm / Show closes / Exec. Committee
Aug 15 / Tent City Clean up starts / Grounds
Aug 15 / Snow fence removal / Grounds
Aug 15 / Briggs Starts Removal of Agribusiness Tents / Briggs
Aug 15 noon / Headquarters Shuts Down / WFTD(ACM)
Aug 15 noon / Electricity and phone turned off in Headquarters / Electrician
Aug 18 / Evening Security Ends
Aug 21 / Electrician has Electrical System Removed / Electrician
Aug 21 / Final payment to Electrician / Treasurer
Aug 22 / Briggs completed removal of Tents, Tables, etc / Briggs
Aug 22 / Tent City Cleared of Equipment, Buildings etc / Grounds
Aug 29 / Final payment to Briggs / Treasurer
Sept ??, 2014 / Volunteer Appreciation Event / Exec Committee
Dec 5, 2014 / Multi County Meeting / WFTD
Jan 1, 2015 / Financial Records to Auditor / Treasurer