DOWNTOWN DIXON BUSINESS ASSOCIATION

Board of Directors Minutes

July 15, 2010, 8:30 a.m. at (NEW) DDBA office

  1. Meeting Call to Order; Roll Call of Directors/Establish QuorumPresent: Jill Orr, , Kathy King, Bert Gaulke, Steve Lorente, Rich Mason, Teresa Schilling, Bud Fanning and Director: Debbie Dingman. Absent:Devon Minnema, Suzie Motley.
  1. Approval of Agenda –Changes in the New Business section b) Lambtown c) New Computer d) TV Mount e) Farmers Market direction - Bert 1st/Steve 2nd/motion carries
  1. Approval of Minutes – Held over to next meeting.
  1. Treasurer’s Report: Bert Gaulke requests to streamline the payment of reoccurring bills that fall into budget guidelines they should be preapproved. Board agreed as long as there are not any unusual discrepancies.
  1. Approval of Bills to be paid: No actionneeded, see line 4.
  1. Director’s Report
  2. New Members:Luke’s Lounge and Jill Hendrix
  3. I love Dixon Store and PayPal:The online store is open. We made our first sale. And a suggestion was made to market the store to the various reunions that are up and coming.
  4. Farmer’s Market sign-ups: Shaw’s and JC Graphics are participating.
  5. Library Taskforce next meeting: It was noted that we did not have any representation in the Library Taskforce. Teresa Schilling offered to represent DDBA at the next meeting on Thursday July 27th.
  6. Acknowledgment was made for everyone that became certified in the Alcohol Serving program.
  1. Old Business:
  2. Grilliin’ and Chillin’ Cook-off Report: Jill reported that two more tents were needed for the servers. And we have two more vendors, one for the crafts and one for the chili. Travis Credit Union has donated $1000.00 toward the event. Kathy announced that Cottage Exchange sent an email blast to all their customers and subscribers. Debra informed us that the on-line ad with Vacaville Reporter was active and we will get 30,000 hits as part of our campaign. Mark Heckey announced that on Thursday July 20th the League of California Cities North Bay was having a meeting. Jill continued with her update that the City has approved everything, the ABC permit was okay, Caltrains has approved the street shutdown and signs for the event were posted. The next meeting will be on Tuesday at 5:30pm at the DDBA office.
  3. Wine & Art Stroll Report: Debra updated the board on the layout for the tickets with a section for a raffle and a location for several advertisers to help cover the costs for printing. The Board approved she moved forward and get printing costs for 1000 tickets. A discussion was made about the letters to contact wineries participation. Two letters were drafted, one for previous participants and one for new prospects.
  4. Non-profit Report: Tabled until next month.
  5. DDBA’s 5 AT Once’ Program update: Packets were being proofread and a landlord and merchant meeting was in the works. We received one RSVP so far from a business.
  6. Solano County Visitor’s Guide ad / Annual Promotional Budget: The article for the guide has been updated with many corrections and additions made to reflect the latest events happening in town. Debra reported that we managed to get in by the deadline by putting in overtime on this project.
  7. New Business:
  8. Request for BID Process to begin on August 1, 2010 or other direction: A template from the Davis program was presented and discussion was made as to the procedures needed to get this project through the City. This is going to be a project that will take careful planning would require lobbying on the part of the business owners and the City Council.
  9. Lambtown: It was agreed that we support the lamb decorating contest.The cost to support the Lamb decorating for Lambtown was $50.00.
  10. Computer: Discussion was made about the need for a new office system. It was agreed that a new system was in order. Discussion continued about the recommendation of getting a MAC since we do a lot of graphics in the course of activity planning. It was decided that further investigation was to be made as to whether we could get some form of a donation toward this project.
  11. Farmers Market direction for next year: Discussion was made about the review of the contract for next year. Talk about the cost required to put on this weekly event was large including but not limited to insurance coverage, porta-potties, health permits, entertainment fees, etc. The general consciences were that this would be too much for the DDBA to take on.
  12. Board Comments: Kathy was concerned that the format for the budget that was presented need to be more detailed. It was agreed that it should be mentioned to Bert, since he left the meeting early.