Down Arrow on wireless = next slide.
Preliminary statement:
This is a small part of ASU’s infrastructure, but it plugs in to overall system ASU is emplementing in one year, we didn’t (did?) build the campus in a year, we cando this.
Implementing this within 18months, with 17,000 employees, and 70,000 students is unprecedented in terms of most PS implementations.
Don’t Shoot
Take graphic out of Don’t Shoot the Presenter. A small group of varied people will be presenting this info. . . . and so on.
Your Personal Information Slide
For
New Hires,
Open Enrollment in Augus
Employees put changes in and submit:
Ben Admin runs nightly before the Benefits information will take effect.
View your eProfile
Can’t change married name without bringing in marriage certificate to Hr so change that ss.
View and Update Your eProfile
Change order of animation.
(all other parts of system work similarly)
Payroll and Compensation
Need new SSs.
Paper paychecks will continue to be mailed to addresses as before.
View direct deposit pay advice online. No longer will paper versions be distributed. PS will keep twelve months of advise history. Other system will keep 13 months.(mypaycheck site has 6 monthes, myasu site holds 12 months.)
Direct Deposits
Can go in and edit this area. May have as many as 4 total direct deposit locations. Donot delete one until new one has successfully routed a deposit. Must know routing and account numbers for your direct desposit. Bank can only verify an active routing number. ((it may not know if it is the routing number you intended) Show check to identify the locations of these two numbers.
Current direct deposits will automatically be rolled over.
W4s or A4s will be online
W2s not being done online at phase 1. (not till next year)
Cedarcrestone down times: 24/7 alternate servers fill in when one is down. Paul do you want to write out your lucid narration of this?
Benefits
August open enrollments Add this link to the slide.
Benefits: interim paper phased in process for online version. In process of revising a paper LOA form. Online Approx at 08will have qualified life event changes as well as requests for LOAs.
LOA forms come to benefits now rather than payroll. Will be noted at bottom of form.
Sherre Statement:
Currently pre-collecting benefits (pre-tax) over the entire academic year. But not supposed to take pretax deductions all year.. Interm will be put in as contract pay, . . . In august will take pretax deductions. In Jan will take precollected amount to pay overthesummer months. Will show the numbers ini difference in premiums. Will have another slide for this.
Requesting PTO: note two different methods, one for exempt and non-exempt.
. . . . not exclusively vacation and sick, say etc. on slide eg jury duty, bereavement, . (Check with Andrea regarding accuracy of the drop down menu)
Non paid time off – use unpaid leave codes.
Double check as to the accuracy of the drop down options in Time and Labor for this. (Andrea)
Request Leave for Hourly
DTAs use this form to enter into system.
STILL in DEVELOPMENT, subject to CHANGE!!!!!!!
New Pay Date Calendar:
Emily’s pay check estimator online link?
Lagging pay check allows DTAs to make corrections for overtme, sick leave, forgotten punches, etc.
Martha’s Time and Labor:
By Tuesdays of lag week DTAs need to have these corrections completed.
Paychecks will be reduced because spread out over two more pay checks. Your salaray will NOT be reduced.
State also uses bi-weekly method
Record Time
Exempt (hourly) Non-exempt (salaried)
Non-Exempt
Payroll runs process(not DTA)
Instead of the word “Punch” use Record Time.
Will NOT use break in and out.
If forget to take lunch system will automaticlly take 30 minute lunch tme out after six hours.
Adjustments to employees’ Recorded Time requires a paper form submitted to DTA.
Why Record Time for Hourly Emloyees
If questions about what comp time is, refer to departments.
FLSA Fair Labor Standards Act statement at bottom of slide..
DTA Slide
Add URL to form.
It is employees responsibility to submit these forms to DTA.
Where to get more info.
The 8700 number will not belive on Monday yet. Advantage Help line will screen the calls, If they need help will role to 2nd tier, the 3rd tier will take all other calls by assigned specialty areas.
Kevin, Christne and Rudy will take feedback about the title of the URL.
Next Steps
Change Identify to” find out who your DTA” is
Please Get on the Bus slide
Change graphic and text of people getting on bus.
We can’t affect what the change is
We can affect how managers facilitate change.
Employees can’t touch portal until July 2nd .
Communications (maybe reiterate these?)
Weds. email blasts.
US Mailing to exempt non-exempt, and new pay calendar to all
Mail to campus and homeaddresss.
Online infor up June 4th.
Email blast will clarify ILTs and online training.
FAQs
Provide index cards for participants to write additional questions on. These will be submitted to someone who will add them to the FAQ. ADD URL for the FAQ area.