Douglas County Middle School Honor Chorus – February 19-20, 2016

Dear Students and Parents:

CONGRATULATIONS! You have been chosen to be a member of the 2016Douglas County Middle School Honor Chorus. This is quite an accomplishment!! This choir is a select group of outstanding students from each of the Douglas County Middle Schools. Please carefully read this information – it contains important dates, locations, and procedures you will need to know. If you have questions, ask your school choral director. If you cannot participate, please inform your teacher immediately so another qualified student has the opportunity to attend.

Date / Time / Activity
Thursday, January 14th / 6:30 p.m. / Check-in/Registration
6:45 p.m. / Announcements/Instructions
7:00-8:30 p.m. / Rehearsal
Friday, February 19th / 6:15 p.m. / Check-in/Registration
6:30 – 8:30 p.m. / Rehearsal
Saturday, February 20th / 8:45 a.m. / Check-in/Registration
9:00 a.m. - Noon / Rehearsal
Noon – 1:00 p.m. / Lunch*
1:00 – 3:00 p.m. / Rehearsal
3:00 – 3:45 p.m. / Break**
3:45-4:30 p.m. / Change clothes/warm-up
5:00 p.m. / Concert

Every effort will be made to ensure that all rehearsals begin and end on time. Please make arrangements for all transportation to and from each rehearsal and the performance site. In addition, students’ transportation should be ready and waiting immediately following each rehearsal and the performance.

*Saturday lunch: Chick-fil-A lunch will be provided at the school; the cost is $6.00 and includes a sandwich, chips, cookie and drink (ordering information attached). You may also bring your own lunch. All students must remain on the premises for lunch and will stay in the designated area. Please respect the church property.

**Break: Students will have a short break before the concert to eat a snack and rest. Please bring a snack from home and a non-caffeinated drink to have during this time.

All Rehearsals and the Performance will be located at:

First Baptist Church, Lithia Springs

3566 Veterans Memorial Hwy

Lithia Springs, GA 30122

What to bring to rehearsals: Every participant should bring his/her honor chorus music and a pencil to every rehearsal. Water bottles are strongly encouraged.

Tardies/Absences: Please note that tardies to and/or absences from any rehearsal for any reason other than the following will subject you to dismissal from the honor choir.

Approved absence: All absences must be school related and pre-approved by your director. In such cases, the student and director will work together to compensate for lost rehearsal time. For any illness, a doctor’s note must be provided andstudent must be present all day Saturday. Please note:No money will be refunded in the event of a dismissal or illness.

Rehearsal conduct and attire: This is a school event so appropriate school conduct and attire is required at all times. All Douglas County School System requirements apply as well as the county dress code. Any inappropriate behavior, inside or outside of rehearsals, will subject you to immediate dismissal from the chorus. Parents, chorus teachers, and school principals will be notified if a student behaves inappropriately. Your participation in this event is an honor and a privilege which carries with it responsibility. We do not expect any problems with conduct, but we do wish to communicate the consequences clearly. Simply stated, respect the other participants, directors, property and yourself. Following these guidelines will ensure that everyone has a great weekend.

Concert attire (see your director immediately if any of these requirements is a problem):

Gentlemen: Solid black dress pants with collared black shirt. Black socks. Black shoes. **No black jeans or tennis shoes.

Ladies: Long black dress OR long black skirt OR full-length solid black dress pants with BLACK dress top. Black dress shoes. **No black jeans or tennis shoes.

Learning music: Students who participate in this event must learn their music prior to the mandatory rehearsal on January 14th. Music and rehearsal CDs will be provided to each student in advance.

Fee/Application (non-refundable): The participation fee is $30; this fee INCLUDES a t-shirt. (Please add $3 for XXL or larger).

Return thenon-refundable participation fee and the attached completed permission form to your school’s choral director no later than Thursday, October 22nd.

Thank You,

Georgana G. Pierce

Choral Director, Mason Creek Middle School

Coordinator, Douglas County Middle School Honor Chorus

COMPLETE, DETACH, AND RETURN THIS FORM TO YOUR SCHOOL’S CHORAL DIRECTOR ALONG WITH THE $30 NON-REFUNDABLE PARTICIPATION FEE NO LATER THAN Wednesday, Oct. 7th.

Student’s First and Last Name: ______

Parent/Guardian First and Last Name: ______

Daytime Phone: ______Evening Phone : ______

Emergency Contact and Phone: ______

School (circle one):CLMS CHMS FMS FSMS MCMS SMS TMS YMS

Please explain any medical conditions or allergies: ______

______

I agree to actively participate in the 2016Douglas County Middle School Honor Chorus as described in the information provided to me. I understand that my participation in the chorus is an honor and I accept the responsibility for learning my music and conducting myself in an appropriate manner. I also understand that failure to follow these guidelines will subject me to dismissal from the honor chorus and no fees will be refunded.

Student Signature: ______

Parent Signature: ______

Parents –We need chaperones for the Saturday lunch hour. Please initial below and fill-in your email address below if you are available to help between 11:30 a.m. and 1:30 p.m.

INITIAL______Email:______

HONOR CHORUS T-SHIRT ORDER INFORMATION (included in $30 registration fee):

Please circle correct size:YLSMLXLXXL*XXXL* ($3.00 extra)

HONOR CHORUS LUNCH ORDER INFORMATION (additional $6 for lunch order):

Please circle your choice:ORDER LUNCHDECLINE LUNCH ORDER

Payment Type (Please check one):Cash ___ Check ___ (Ck # ______) TOTAL: ______