Instruction kit
DOCUMENTS TO BE SUBMITTED AT THE TIME OF FILING THE NOMINATION
1. Bio-data of the candidate with two photograph (passport size)
2. PAN Card of the candidate
3. Address Proof of the candidate
4. Notice for appointment of Director u/s 160 of the Companies Act, 2013 (format enclosed)
5. Declaration regarding disqualification u/s 164 of the Companies Act, 2013 (format enclosed)
6. Deposit of One lac rupees cheque on “ Vadodara Stock Exchange Ltd”
7. Copy of valid DIN approval letter
8. E-mail Id and mobile no. mandatory
9. Consent to act as director as per the Companies Act, 2013(format enclosed)
10. Any other information if necessary
We invite attention of all the shareholders of the company to the following important Statutory Provisions:
(A) Provisions of Section 160 of the Companies Act, 2013 which is as under
1. 160.(1) A person who is not a retiring director in terms of section 152 shall, subject to the provisions of this Act, be eligible for appointment to the office of a director at any general meeting, if he, or some member intending to propose him as a director, has, not less than fourteen days before the meeting, left at the registered office of the Company, a notice in writing under his hand signifying his candidature as a director or, as the case may be, the intention of such member to propose him as a candidate for that office, along with the deposit of one lakh rupees or such higher amount as may be prescribed which shall be refunded to such person or, as the case may be, to the member, if the person proposed gets elected as a director or gets more than twenty-five per cent of total valid votes cast either on show of hands or on poll on such resolution.
(2) The Company shall inform its members of the candidature of a person for the office of director under sub-section (1) in such manner as may be prescribed.”
(B) Kindly read relevant rule 13 of The Companies (Appointment and Qualification of Directors) Rules, 2014
7. For obtaining information required if any kindly contact Ms. Gauri Bapat, Company Secretary at (P)3012178
Date: ______
To
Board of Directors
Vadodara Stock Exchange Ltd.,
3rd Floor, Fortune Tower,
Sayajigunj,
Vadodara – 390 005
Dear Sir,
Sub: Notice for proposing candidature for appointment of Director u/s 160 of the Companies Act, 2013,
I,______, holding______equity shares of Rs. 10/- each fully paid up in the company do hereby give notice under section 160 of Companies Act, 2013 signifying my intention to propose my candidature/candidature of Mr. /Ms. ______for being appointed as a director on the Board of Directors of the company at the ensuing 26th Annual General Meeting.
I hereby remit sum of Rs 1,00,000/- (Rupees one Lac)being the deposit along with this notice wide enclosed cheque no./DD/Banker’s cheque ______date:______Payable at______.
I enclose herewith declarations to the effect that I am not disqualified under section 164 or any other provisions applicable, if any, of the Companies Act, 2013 or any other law as applicable.
Kindly acknowledge the receipt.
Thanking you,
Yours faithfully,
(______)
(Applicable to Shareholders)
Name of Shareholder : ______
Folio No. /Client ID : ______
No. of Shares held : ______
Contact Details : ______
Encl: As Above
Form DIR-2
Consent to act as a director of a company
[Pursuant to section 152(5) and rule 8 of Companies (Appointment and Qualification of Directors) Rules, 2014]
To
______
______
______
______
Subject: Consent to act as a director.
I, ______, hereby give my consent to act as Director of ______, pursuant to sub-section (5) of section 152 of the Companies Act, 2013 and certify that I am not disqualified to become a director under the Companies Act, 2013.
1. Director Identification Number (DIN) : ______
2. Name (in full) : ______
3. Father’s Name (in full) : ______
4. Address : ______
5. E-mail id : ______
6. Mobile no. : ______
7. Income-tax PAN : ______
8. Occupation : ______
9. Date of birth : ______
10. Nationality : ______
11. No. of companies in which I am already a Director and out of such companies the names of the companies in which I am a Managing Director, Chief Executive Officer, Whole time Director, Secretary, Chief Financial Officer, Manager.
______
12. Particulars of membership No. and Certificate of practice no. if the applicant is a member of any professional Institute. Specifically state NIL if none.
______
DECLARATION:
I, ______, declare that I have not been convicted of any offence in connection with the promotion, formation or management of any company or LLP and have not been found guilty of any fraud or misfeasance or of any breach of duty to any company under this Act or any previous company law in the last five years. I further declare that if appointed my total Directorship in all the companies shall not exceed the prescribed number of companies in which a person can be appointed as a Director.
Signature :
FORM 'DIR-8'
Intimation by Director
[Pursuant to Section 164(2) and rule 14(1) of Companies (Appointment and Qualification of Directors) Rules, 2014]
Registration No. of Company ______
Nominal Capital Rs.______
Paid-up Capital Rs. ______
Name of Company______
Address of its Registered Office______
To
The Board of Directors of ______
I ______son/daughter/wife of ______resident of ______director/managing director/manager in the company hereby give notice that I am/was a director in the following companies during the last three years:-
Name of the Company1...... 2...... / Date of Appointment / Date of Cessation
I further confirm that I have not incurred disqualification under section 164(2) of the Companies Act, 2013 in any of the above companies, in the previous financial year, and that I, at present, stand free from any disqualification from being a director.
Or
I further confirm that I have incurred disqualifications under section 164(2) of the Companies Act, 2013 in the following company(s) in the previous financial year, and that I, at present stand disqualified from being a director.
Name of the Company1...... 2...... / Date of Appointment / Date of Cessation
Signature
(Full Name)
Dated this ______day of ______