Direct Reading Optical Emission Spectrometer

NATIONAL METALLURGICAL LABORATORY

JAMSHEDPUR 831 007

TENDER DOCUMENT

OF

DIRECT READING OPTICAL EMISSION SPECTROMETER

File No. NML-3(2/MEF/RKM)/2010-PS(63) dated 27/08/2010

ANNEXURE - I

File No. NML-3(2/MEF/RKM)/2010-PS( 63) dated 27/08/2010

TECHNICAL SPECIFICATION OF DIRECT READING OPTICAL EMISSION SPECTROMETER

The Spectrometer shall be capable to analyse ≥30 elements simultaneously to cover the said concentration ranges of ferrous bases as per given elements in annexure-I:

Optical System

Paschen Runge Mounting

The Optics of Spectrometer should have Vacuum base/gas filled technology.For evacuation the spectrometer should have maintenance free, High Quality dual stage Vacuum Pump.

Focal length should be in between 400- 1000 mm.

Resolution: Should be <0.5nm/mm for 1st order or better.

Detectors must be either Channel Photo Multipliers (CPM) or Photo Multiplier Tubes (PMT).

Grating: Holographic or better should have more than 2000 grooves/mm or above.

The spectrometer should have temperature stable optical layout system.

Spark Stand

Argon flushed and Water Cooled or normal Air cooled with thick copper block. Wear-resistant with special surface. Exchangeable windows with vacuum lock. Pneumatic or Manual Sample holder.

Read–out system: Time Resolved Spectroscopy (TRS) for reading of single sparks

Individually settable integration windows for all analytical channels with simultaneous acquisition of each single spark Hardware. Scalable and microprocessor controlled read-out system.

Instrument control/Communication

Use of Ethernet and TCP/IP between PC and instrument.

The spectrometer should have problem diagnosis and problem shooting system.

High speed Microprocessor with multitasking operation system to control and monitor all instrument parameters. Integrated web server for monitoring the instrument condition with own web browser.

Source

Source must be Digital Current Controlled (DCCS)with Time Resolved Spectroscopy (TRS)

Integrated emergency stop facility.

Software

The software should be based on standards Microsoft Windows XP Professional or better. Analysis software with integrated single spark evaluation. Material quality control with internal and external limit check. Storage, sorting, filtering, display, searching, printing, archival Comprehensive statistical evaluation, SPC charts, certificate and e-mail supported reporting system. Integrated system for diagnosis and maintenance via internet or telephone provide efficient service at short term.

Evaluation computer

Intel(R) Core(TM) i3-530 (2.93GHz,4MB), Control Point Software Version 1.3, Integrated Intel(R) Q57 Express Chipset, Integrated Real Tek ALC269 High Definition Audio, Integrated Intel(R) Graphics Media Accelerator X4500HD, Integrated Intel(R) 82578 Gigabit Ethernet LAN 10/100/1000, 4GB (1x4GB) NECC DDR3 1333MHz SDRAM Memory, 500GB 7.2k RPM SATA Hard Drive, 16X Max DVD-ROM Drive for MT & DT, 18.5 " Widescreen Flat Panel Monitor (VGA), USB Optical Mouse, Keyboard (English), Win 7 Professional 32 bit license, Antivirus with three years license.

• Spectrometer shall be factory pre-calibrated and setting up samples should be provided to standardize the spectrometer. The system should have facility for in house calibration.
• Calibration profile for Low alloy steel, Cast Iron, Stainless Steel (Cr-Cr/Ni-Steel), Tool Steel, Mn steel and High speed steel must be quoted separately with complete range of each element.
• For Cooling System: Cooling system to be provided if required.
• Supplier should offer operational & maintenance spares and consumables used in routine work for fiveyears.
• The system should have provision for analysis of soluble and insoluble elements for Ca, Al, B and Ti.
• Gas purifier with consumable should be quoted for argon purification as optional.
• Primary standard for required range of ferrous base should be quoted with complete information about CRM (NIST traceable) as Optional.
• Suitable UPS with 30 min back up for Computer as well as for Spectrometer should be quoted as optional.
• Service manual, operational manual and application not or manual for ferrous bases should be provided.
• A double stage Argon gas regulator (Indian make) with proper connector and tube should be quoted with this offer.
• Disc grinder for spectrometer and belt polishing machine should be quoted as optional.
• Application training at the site of the principle manufacturer for two staff members.
• The spectrometer should be capable of analyzing small diameter samples and very thin sheets. All necessary hardware and software to be provided (including separate calibration if necessary).

Analytical Program for Fe Base

Fe Base
Element / Range
C / 0.002 to 4.5%
Si / 0.002 to 6%
Mn / 0.01 to 30 %
S / 0.003 to 0.30%
P / 0.003 to 2.4%
Cr / 0.01 to 30%
Ni / 0.01 to 36%
Mo / 0.01 to 5.0%
Al / 0.005 to 2%
Cu / 0.001 to 6.0%
Nb / 0.0025 to 1.7%
V / 0.005 to 10.0%
Ti / 0.005 to 3.0%
Co / 0.1 to 17.0%
B / 0.0005 to 0.1%
Sn / 0.005 to 0.24%
W / 0.01 to 20%
Mg / 0.001 to 0.15%
Pb / 0.001 to 0.02%
N / 0.001 to 0.50%
Zr / 0.001-0.15%
As / 0.001-0.2%
Sb / 0.005-0.2%
Fe / Ref

ANNEXURE - II

File No.NML-3(2/MEF/RKM)/2010-PS(63) dated 27/08/2010

Description of the item : “Direct Reading Optical Emission Spectrometer”.

TERMS & CONDITIONS

1. Issue of Tender Documents : 30/08/2010to 21/09/2010 (5.00 PM IST)

2.(a) Last Date for submission of quotations (Two Bid) : 22/09/2010 at (5.00 PM IST)

(b) Date of opening of Technical Bid: 23/09/2010 from 11.00 AM onwards in old

conference room, NML, Jamshedpur.

(c) Venue of tender opening (Technical bid only): Old conference Room, NML, Jamshedpur – 831007 (Please note that “LATE” & DELAYED” tenders will not be considered for opening in any case. Please ensure that tenders must reach the office on or before Due Date for submission of tenders) as mentioned at 2 (a) above.

The sealed cover containing Technical + Price bid shall be submitted to Director, National Metallurgical Laboratory, Jamshedpur- 831007 on or before 22/09/2010 (5.00PM IST). Both the technical and price bids (in separate sealed covers indicating the Enquiry No. & Due Date on the covers) should be contained within another envelop duly sealed which should also have Enquiry No. & Due Date superscribed.

3.E. M. D. (Earnest Money Deposit)

Manufacturers/Agents must submit a Bid Security (EMD) as per format enclosed of Rs.1,50,000/- (Rupees One Lakh Fifty Thousand Only) along with their Bids in the form of Demand Draft / Bankers Cheque/Bank Guarantee of any scheduled Indian Bank drawn in favour of Director, National Metallurgical Laboratory, Jamshedpur. Bids without EMD will not be valid or considered. EMD of unsuccessful bidders will be returned within one month of the award of the contract. However, firms registered permanently with DGS&D and NSIC, Govt. Public undertakings, Central Autonomous Bodies, who are exempted from payment of EMD will be allowed exemption subject to production of documentary evidence to this effect. Such registration includes the item they are offering which are manufactured by them and not for selling products manufactured by other companies. EMD must be submitted in the sealed cover containing Technical Bid (Part – I). Foreign vendors/Indian Agents may submit Demand Draft drawn in favour of Director, NML; payable at Jamshedpur in foreign currency of equivalent amount USD3,199.00 or Euro2,536.00

4. The bid security shall be in Indian Rupees for offers received for supply within India and denominated in the currency of the bid or in any freely convertible foreign exchange in the case of offers received for supplies from foreign countries in equivalent Indian Rupees. The bid security shall be in one of the following forms at the bidders’ option:

a) A bank guarantee issued by a Nationalized/ Scheduled bank/ Foreign Bank operating in India in the form provided in the bidding documents and valid for 45 days beyond the validity of the bid. In case a bidder desires to submit a BG issued from a foreign bank, then the same should be confirmed by a Nationalised / Scheduled Indian bank, or.

b)Fixed Deposit receipt pledged in favour of the Laboratory. / Institute.

c)A Banker’s Cheque or demand draft in favour of the NML, Jamshedpur issued by any Nationalised /Scheduled Indian Bank.

5.Bids shall remain valid for minimum 180 days after the date of bid opening prescribed by NML. A bid valid for a shorter period shall be rejected by the NML as non- responsive.

6.The Bid Security may be forfeited if the bidder withdraws or modifies or amends its tender or impairs or derogates from its bid during the bid validity period or fails to sign the contract or fails to furnish order acceptance or performance Security in time.

7. In case of bidder intimates at the time of tender opening in writing that the bid security is kept inside the financial bid, in case of 2-bid system, then in such cases, the technical bid of the vendors may be accepted provisionally till opening of the financial bids with which the vendor has attached the bid security.

8Firms submitting bids in a single envelope against the requirement of two-bid systems will be considered for further evaluation at the risk & responsibility of the bidder. However, the opened price bid should be sealed immediately by the TOC, without disclosing the price.

9. Bidders are not permitted to withdraw/alter or modify their bids after expiry of the deadline for receipt of bids. No request from bidder for extension of date of receipt of tender and opening shall normally be entertained.

10. Cost break up indicating the applicable prices for each component of the equipment like price of the goods, costs for installation and commissioning, training should be mentioned in the commercial bid.

11Negotiations:

Negotiations if at all required shall be held with the lowest (L-1) evaluated responsive bidder with the cogent reasons to be recorded.

12. The bidders should submit their tender document as under:

A) For goods manufactured in India.

a) The price of the goods quoted ex-works including all taxes already paid.

b) VAT and other taxes like excise duty etc., which will be payable on the goods if the

contract is awarded.

c) Charges for inland transportation, insurance and other local services required for

delivering the goods at the desired destination.

d) The installation, commissioning and training charges including incidental services, if any.

B) For goods manufactured abroad.

a) The price of the goods, quoted on FCA (named place of delivery abroad) or FOB

(named port of shipment), as specified in the bidding document.

b) The charges for insurance and transportation of the goods to the port/place

of destination.

c) The installation, commissioning & Training charges including incidental

services, if any.

Thus the FOB/FCA price quoted should have all the charges built into it till the consignment is booked at the departing port. In case of import NML will arrange insurance from supplier’s warehouse to NML stores at Jamshedpur.

Note :The offers of the firms who quote on Ex-works basis and do not mention the handling, documentation, packing, forwarding, transportation & insurance charges etc. separately will not be considered a responsive bid and the acceptance of such bid will vest entirely with the Director, NML, Jamshedpur.

13.The Purchaser will reject a proposal for award if it determines that the Bidder recommended for award has, directly or through an agent, engaged in corrupt fraudulent, collusive or coercive practices in competing for the Contract in question.

14. Tenders received either by post or courier or by hand (excepting for tenders received against Single Tender Enquiry) shall be dropped in the tender box, duly locked and sealed and would be opened in presence of the Tender Opening Committee.

15. If a tender, received in a cover without any superscription about its contents, is opened by any official receiving it, he shall himself mark on the cover the tender number and the date of its receipt and the date of its opening and shall sign it and cause it to be delivered to the Purchase Officer before the opening date. In such cases the Purchaser Officer informs the Tender Opening Committee verbally or in writing regarding the bid received.

16. A formal contract should be executed, with all necessary clauses which can be altered suitably wherever felt necessary by the Laboratory/Institute to make it a self contained contract. A simple one page contract can also be entered into by attaching copies of the General Conditions of Contract (GCC) & Special Conditions of Contract (SCC) and details of scope and specifications.

17. In all cases where a contract is to be signed on a stamp paper, a letter of intent (LOI) may be issued to the firm in advance of the contract. The LOI should specifically mention, inter-alia, the deadline for signing of the contract which should not normally be more than two weeks from the date of issuance of LOI.

18.Any correction in the price quoted in the tender in words and/or figures shall be encircled in red ink by the representative of finance and signed. The members of the tender opening committee shall endorse this.

19.The comparison between the indigenous and the foreign offers shall be made on FOR destination basis and CIF/CIP basis respectively. However, the CIF/CIP prices quoted by any foreign bidder shall be loaded further as under:

a)Towards customs duty and other statutory levies –as per applicable rates.

b)Towards custom clearance, inland transportation etc. - 2% of the CIF/CIP value.

Note: Where there is no mention of packing, forwarding, freight, insurance charges taxes etc. such offers shall be rejected as incomplete.

20. Performance Security:

The successful vendor shall furnish an unconditional Performance Bank Guarantee favouring Director, National Metallurgical Laboratory, Jamshedpur 831 007, Jharkhand, India valid till 60 days after the warranty period from a scheduled Indian Bank for 10% of F.O.B. value or 10% of order value within 21 days of placement of Purchase Order where full payment is to be made on L/c or on delivery.

Alternatively, if PBG is not submitted within 21 days of placement of Purchase Order the supplier can submit the order acknowledgement and L/c would be opened for 100% but payment would be remitted only 90% and the remaining 10% payment would be remitted only on submission of PBG by the supplier and after satisfactory installation & commissioning.

21.The terms FOB, FCA, CIF, CIP etc shall be governed by the rules prescribed in the current edition of the Incoterms published by the International Commerce, Paris.

22.The price quoted shall remain fixed during the contract period and shall not vary on any account. All lots and items must be listed and priced separately in the Commercial Bid. If a Price Schedule shows items listed but not priced, their prices shall be assumed to be included in the prices of other items. Lots or items not listed in the Price Schedule shall be assumed to be not included in the bid.

23.Amendment of Bidding Documents

a)At any time prior to the deadline for submitting of bids, NML may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, modify the bidding documents by amendment.

b)All prospective bidders who have received the bidding documents will be notified of the amendment in writing or by cable or by fax, or by e-mail and will be binding of them. The same would also be hosted on the website of the NML and all prospective bidders are expected to surf NML’s website before submitting their bids to take cognizance of the amendments.

24. Language of the Bids :

The Language of the documentation & details in the Bids must be in ENGLISH.

25.The bidder shall provide an item-by-item commentary vis-à-vis NML’s technical (Specifications demonstrating substantial responsiveness of the goods and services to these specifications or a statement of deviation and exceptions to the provision of the technical specifications.

26. All bids will be submitted in TWO-BID Format in separate sealed covers (Enquiry Number & Due Date must be compulsorily mentioned in both envelopes and on the main envelope).

(i)PART I : TECHNO-COMMERCIAL BID - giving Detailed Specifications, International Standards (BIS / INTERNATIONAL), Catalogues, List of users & Technical Details, Technical Compliance Sheet, etc. along with Operating Parameters, Pre-Installation Requirements, payment terms, warranty.

(ii)PART II : PRICE BID - giving full Prices in Foreign Currency or in Indian Rupees for

(a)Main Equipment.

(b)Essential Accessories & Spares.

(c)AMC charges for 3 Years after the expiry of warranty period.

27.All Vendors / Agents must submit full details and requirements for Installation & Commissioning of the Equipment as per Technical Specifications submitted by them.

(i)Water Supply (Filtered, Flow rate).

(ii)Civil Works including Foundation, Flooring.

(iii)Mechanical and Fabrication work required.

(iv)Ambient Temperature Control (if required, as applicable).

(v)Cooling requirement (if any).

(vi) Electrical and Power requirements.

(vii) Space and Dimensions for Installation of the equipment as per the Quotation of the Vendor.

(viii) Requirements of Special Gases, if any.

28. Warranty :

(i) The Supplier must warrant that the goods supplied under the Contract are new, unused and the most recent or current and incorporate all recent improvements in design, materials as per specifications in this Tender Document. All Vendors (Manufacturers / Agents) must submit offers withtwelve months comprehensive warranty and after installation & successful commissioning of the equipment at Site, i.e., (National Metallurgical Laboratory, Jamshedpur, India which would be considered for the tender evaluation purpose). The supplier should however, quote separately for comprehensive/non comprehensive Annual Maintenance for three successive years after the completion of one years comprehensive warranty. (This is to get an estimate of the cost involved).

(ii) Spares and Consumables: Supplier shouldoffer operational & maintenance spares & consumables used in routine work for five years. These should be optional spares and would not be taken into consideration for tender evaluation.

(iii) Training : Application Training at the site of the principle manufacture for two staff member.

*The warranty offered should be unconditional and the seller should agree to replace or repair the equipment at his cost. The spare parts for the warranty repair have to be provided by the vendor.

29.In case a bidder not doing business within India, it shall furnish the certification to the effect that the bidder is or will be represented by an agent in India equipped and able to carry out the supply, maintenance, repair obligations etc. during the warranty and post-warranty period or ensure a mechanism at place for carrying out the supply, maintenance, repair obligations etc. during the warranty and post-warranty period.

30. Delivery Period :