SELBYCOLLEGE

JOB DESCRIPTION – EXAMSASSISTANT

JOB PURPOSE

To provide operational and administrative support within the Examinations Department

KEY ACCOUNTABILITIES

Provide excellent customer service to all clients of the department

Assist with the timely and accurate recording of examinations data.

Develop and maintain up-to-date knowledge of examinations related regulations. Use that knowledge to assist other staff members and students.

Assist with the timely and accurate entry of students for examinations.

Assist in the organisation and execution of examinations and invigilation.

Act as an examination Invigilator/Senior Invigilator when required.

Assist with the administration and organisation of ‘on-line’ examinations and tests. Liaise with Academic Staff, the Library; Networkand Students Services departments in this activity.

Contribute towards the overall effectiveness of the department.

Assist in compliance with internal and external data quality controls and audit regulations.

Assist with the secure and proper usage of the College’s data in accordance with the Data Protection Act and other regulatory requirements and recommendations.

Carry out any other duties which are reasonable and appropriate to the post

RESPONSIBLE TO

The Exams Officer

GENERAL

  1. Implement the College’s current Quality Assurance systems.
  1. Participate in staff training, development and appraisal systems to enhance personal performance and organisational effectiveness.
  1. Adherence to College policy on Equal Opportunities and Health and Safety.
  1. Team participation: all members of teams are required to contribute to ensure team responsibilities are discharged as effectively as possible.
  1. Work flexibly to meet the needs of the customers
  1. Any other duties appropriate to nature and grade of post.

NOTE

This Job Description is current as at June 2015. In consultation with the post holder, it is liable to variation by the College to reflect actual, contemplated or proposed changes in or to the job.

TERMS & CONDITIONS

Hours:27 Hours per week/36 weeks per annum

Holidays:N/A

Salary:£14,250 FTEper annum pro-rate

BENEFITS

  • Occupational Pension Scheme
  • Employee Development Scheme, annual £300 to spend on training of choice
  • Staff Development to assist you to do your job
  • Employee of the Month Scheme, £50 and extra days holiday to winner
  • Fully equipped Fitness Suite – discounted membership for staff
  • Nursery Provision
  • Hair & Beauty salons on site
  • Refectory & Training Restaurant offering wide selection of subsidised meals

POST OF EXAMS ASSSISTANT

Essential Desirable How Identified

Qualifications

Good general level of educationXA

Business Administration level 2XA

Level 3 (A Level)XA

Knowledge & Understanding

Customer ServiceXA/I/R

Microsoft Office SoftwareXA/I

Understanding & interpreting dataXA/I

Education sector knowledgeXA/I

Data Protection issuesXA/I

Skills

Ability to work under pressureXA/I

Excellent organisational skillsXA/I

Excellent administration skillsXA/I

Accuracy and attention to detailXA/I

Work as part of a team and onXA/I/R

own initiative

Personal

Excellent communication skillsXA/I

Enthusiastic & Positive attitudeXA/I

Open to change and developmentXA/I

Versatile and flexible in approachXA/I/R

to work

Key A - Application I – Interview R - Reference