1(5)

Name of tenderer:

Instructions for filling in the form:

  • This is a tender document, which means it has to be filled in, duly signed and returned to the contracting authority (GTK) as part of your tender.
  • We ask for a simple answer YES or NO. All sections must be answered. Some sections also require tenderers to submit supplementary documentation to prove the fulfillment of a certain criterion.
  • If any question has been left unanswered or the supplementary documentation has not been submitted or if the minimum requirements called for are not met, the tenderer will be excluded from the competitive bidding.
  • If the tenderer is a group of suppliers, every supplier within that group must meet the criteria set in sections 1-6.The tender of a group of suppliers must also clearly state how the group of suppliers will together fulfill the criteria set in section 7 on technical capacity and professional ability and section 8 on subcontracting.
  • GTK reserves the right to ask for and check the documents concerning all the said criteria on suitability or other related subjects (e.g. balance sheets or equivalent financial standings)that are not asked to be submitted with tender at any time during the procurement procedure and the forthcoming contract period regarding both the tenderer and its possible subcontractors. If asked for, these documents cannot be issued more than three (3) months ago (counted from the day when GTK asked for the document). The winning tenderer has to submit all these documents on suitability before signing the contract. The tenderer is also on its own initiative obliged to tell GTK of any possible changes in the criteria on suitability regarding the tenderer itself or any possible subcontractor thereof.
  • If, for any valid reason, the tenderer is unable to provide the documents requested by GTK, he may prove his economicand financial standing by any other document which GTK considers appropriate.If the tenderer is established in another country than Finland it has to provide the same information and documentation under the law of the country in which it is established.
  • In the table below on the right you are asked to fill in the ANSWERS as well as information and documentation as APPENDICES proofing the answers, when asked for.

SUITABILITY OF THE TENDERER
REQUIREMENTS / ANSWERS AND CLARIFYING DOCUEMENTATION
REGISTER DATA AND EMPLOYEE OBLIGATIONS
  1. REGISTER DATA
The company is enrolled in the appropriate professional and trade register as well as other registers for business activity (i.e. VAT, employer, preliminary tax withholding) under the conditions laid down by the laws of the country in which it is established. If the tenderer is not registered in the above mentioned registers, it is upon request bound to provide reasoning for why it is unregistered.
DOCUMENTATION TO SUBMIT ON REQUEST BY GTK:
  • an extract from the register to prove registration or
  • a declaration on oath or a certificate for carrying out a trade or a license or a certificate of membership of an organization which entitles to provide a service in the country in which he is established or
  • a reasoning for why it is unregistered in the above mentioned registers.
Note: The contracting authority may also check registration in Finland by using theFinnish Business Information System. / Yes No
  1. ENVIRONMENTAL PROTECTION AND EMPLYMENT CONDITIONS
The tenderer has observed the statutory requirements of environmental protection, industrial safety, conditions of employment, taxation and occupational health care as laid down by the laws of the country in which it is established. The company complies with the collective agreements of the line of business in which it operates.
DOCUMENTATION TO SUBMIT ON REQUEST BY GTK:
  • collective agreement on terms of employment
  • verification on organizing appropriate occupational health care for the employees.
/ Yes No
CRITERIA FOR EXCLUSION IN THE FINNISH ACT ON PUBLIC CONTRACTS
  1. OBLIGATORY EXCLUSION FROM THE COMPETITIVE BIDDING OF TENDERERS CONVICTED OF CERTAIN OFFENCES
The tendering company or its director or any person having powers of representation, decision or control in respect of the company has not been the subject of a conviction by judgment that has obtained the force of res judicata (specified in and by a criminal record) for one or more offence of tax or subsidy fraud, money laundering, participation in criminal organization, bribery, work discrimination or offence concerning his professional conduct.
DOCUMENTATION TO SUBMIT ON REQUEST BY GTK:
  • an extract from the criminal record issuedby a competent authority in the country in which the tenderer is established
Note: The contracting authority may also request clarification and evidence from competent authorities in order to verify if the exclusion criteria referred to in Section 53 and 54 of the Finnish Act on Public Contracts applies to the tenderer. / Yes No
  1. DISCRETIONARY CRITERIA FOR EXCLUSION
a)INSOLVENCY
The tendereris not bankrupt, not being wound up,nor has it ceased operations or entered into an arrangement with creditors or subject of a reorganization plan or is in any analogous situation arising from a similar procedure under the law. Thetenderer is not the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or of proceedings for other such procedures.
DOCUMENTATION TO SUBMIT ON REQUEST BY GTK:
  • Certificate issuedby a competent authority in the country in which the tenderer is established
Note: The contracting authority may also request clarification and evidence from competent authorities in order to verify if the exclusion criteria referred to in Section 53 and 54 of the Finnish Act on Public Contracts applies to the tenderer.
b)TAX LIABILITY AND OTHER PAYMENTS
The tenderer hasfulfilled obligations relating to the payment of taxes, socialsecurity contributions and other statutory payments in Finland or in the country in which he is established.A company with unpaid tax debt may be accepted if a due payment plan for them has been drawn up.
DOCUMENTATION TO SUBMIT ON REQUEST BY GTK:
  • Verification that all taxes, social contributions and other statutory payments are paid.
/ Yes No
Yes No
If the answer above is "no", i.e. the company has tax debt or other unpaid contributions, a description of the debt as well as a payment plan has to be submitted in order for the tender to be acceptable.
Appendix nr
ECONOMIC AND FINANCIAL STANDING
5. RISKINDEMNITY INSURANCE
Then tenderer has a valid professional risk indemnity insurance. / Yes No
Appendix nr
Certificate of the professional risk indemnity insurance and the validity of the same.
6. CREDITWORTHINESS
The tenderer is solid and creditworthy. GTK requires at least an A credit rating (Standard&Poors, Moodys or equivalent). / Yes No
Appendix nr
A statement on creditworthiness by a credit institution has to be submitted.
TECHNICAL CAPACITY AND PROFESSIONAL ABILITY
  1. REFERENCES OFEXECUTING THE SERVICES PREVIOUSLY
The tenderer hasprior experience of providing the services describe in the invitation to tender of GTK. The minimum requirement is two (2) references of main services provided over a period not exceeding the past three years (11/2012-11/2015). The references have to be specified with sums, dates, service descriptions and recipients involved. The references need to be verifiable by GTK if necessary and therefore contact information to the recipients needs to be given.
Please note: Unspecified or anonymous references will not be accepted.If references on the list are not specified as asked for or if information called for is nor disclosed, they will not be accepted. / Yes No
Appendix nro
Appendix 4 to the invitation to tender (References) must be filled in and returned as part of your tender
  1. QUALITY ASSURANCE AND ACCREDITATION
The tenderer should have a valid quality assurance system for providing the services in question and this system should have been assessed and accredited by a competent organization to do so. / Yes No
Appendix nr
The Tenderer will furnish evidence of having been assessed and accredited to a quality standard (ISO 17025 or equivalent), the certificate thereof will be sufficient proof of quality assurance. GTK may also accept equivalent certificates from competent bodies established anywhere within the European Union and other evidence ofequivalent quality assurance measures from the tenderers.
  1. NECESSARY FACILITIES AND EQUIPMENT FOR PROVIDING THE SERVICES
The tenderer should have the tools, plant or technical equipment for carrying out the agreementat least in time for the beginning of the contract period (February 2016). / Yes No
Appendix nr
The tenderer has to provide a description of the tools, plant or technical equipment available to the company for carrying out the agreement, including the ones that will have to be acquired and will be acquired in time for the beginning of the contract period, if the Tenderer is successful within this competitive bidding.
SUBCONTRACTING
  1. SUBCONTRACTING
The tenderer has to providean indication of the proportion of the contract which the tenderer intends tosubcontract, if any. / Is the agreement subject to any subcontracting?
Yes No
If the answer above is "yes", the subcontracting company has to fulfill the sections 1-4 of this form and the signed form has to be returned as part of your tender
Appendix nr

Hereby I certify on behalf of the company I am representingthat all answers given above are correct and valid at the time our tender is handed in.

Place and date:______

Signature*:______

Clarification of signature and position within the company

(*Please note that the form must be signed by an authorized signatoryof the company)