RAPIDES PARISH LIBRARY

INVENTORY CHECK PROCEDURE

Latest date modified: 1/7/2012

When you receive a printout for inventory, follow the following steps as quickly as possible. The longer you wait, the more out-of-date the inventory list becomes!

Supplies:

  1. Printout from Laura-Ellen.
  2. Flags (-List, Status, Call No., Barcode, Copy No.)
  3. Highlighters (yellow)

The printout will say at the top of each page which range to check. Check these areas:

o  The shelves

o  The hold shelf

o  The book trucks to be shelved

o  The book drop

Take the printout to those shelves, and begin.

Check these points:

o  Call Number

o  Author

o  Title

o  Edition

o  Copy Number

o  Barcode

o  Status

Remove book cards, extraneous paper, etc, and throw it away.

Mark through the ones that are found, or that show a DUE DATE on the printout.

If the items are NOT ON SHELF, mark through those whose STATUS is not - (dash).

Highlight in YELLOW those that are missing from the shelf.

Mis-shelved books:

Mis-shelved books that are on your printout should just be corrected and marked through.

Mis-shelved books that are previous to your printout (in ranges that have already been checked) should be called in to the ILS Clerk, as she will have marked them missing.

Mis-shelved books that are forward from your printout (in ranges that have not yet been checked) should be re-shelved correctly.

Send to Jeanne

  1. If the barcode does not agree between book and list or the book does not have a barcode,

place a BARCODE flag in the item and send to Jeanne.

2. If the copy number does not agree between the book and list, place a COPY NUMBER flag in the item and send to Jeanne.

3.  If the call number does not agree between the book and list, place a CALL NO. flag in the item and send to Jeanne.

4.  If the status is not – (dash) or t, place a STATUS flag in the item and send to Jeanne.

5.  If the book is on the shelf, but not on the list, place a -LIST flag in the item and send to Jeanne.

6.  Take all these books, put them in a paper bag, and note on the side in Magic Marker: SEND TO JEANNE PRESTRIDGE.

When the printout is completed, return it to the ILS Clerk.