Women's College Hospital Foundation

Women's College Hospital Foundation - Receptionist & Administrative Assistant

Competition Number: KC136.07

Position Type: Full Time

Years Experience: 3-5+

Application Deadline: September 21, 2007

For 125 years, Women’s College Hospital has been providing skilled and compassionate care, educating health professionals, and creating new knowledge. Today the Hospital, an academic health sciences centre fully affiliated with the University of Toronto, is beginning a new chapter in its history as Ontario’s only independent academic ambulatory care hospital, and the province’s only hospital with a primary focus on women’s health. Already a world leader in women’s health, the Hospital is committed to becoming a pre-eminent ambulatory care hospital. It’s time for new thinking that will change the future of health care.

Women’s College Hospital Foundation fully supports the Hospital’s vision. We are preparing for a $70 million capital campaign to rebuild the Hospital on the Grenville Street site, to support and build the academic core of the Women’s College Research Institute, and to provide state-of-the-art equipment to support high quality care. Join us – together we will make a difference in the lives of women and their families in Toronto, across Ontario, and beyond.

The Foundation is seeking a full time Receptionist. Reporting to the Vice President, Finance & Operations, the position of Receptionist & Administrative Assistant is responsible for providing reception, telephone, and administrative services for the Foundation. The incumbent must be able to work in a fast paced environment with frequent interruptions.

Duties and Responsibilities:

·  Appropriately greet and welcome Foundation volunteers, donors and the general public

·  Answer telephones and appropriately redirect calls

·  Accept in person donations and issue temporary receipts on request

·  Collect and distribute the mail

·  Make deposits on a daily basis as a key element of the 48 hour standard

·  Maintain file of post-dated cheques for deposit

·  Assemble thank you letters and receipts

·  Assist in accounts payable/vendor cheque process

·  Book meetings & maintain schedule for Conference Room

·  Order supplies (includes monitoring stationary supplies and reordering in appropriate quantities)

·  Maintain petty cash

·  Enter demographic updates to fundraising database

·  Provide oversight to office tidiness & keep storage room organized

·  Prepare and send courier packages

·  Maintain reference binders of Board and other Board level committees minutes

·  Call monthly donors for new credit card numbers/expiry date and updated bank information

·  Provide administrative support to VP Finance & Operations, as required

·  Provide clerical assistance to fundraising and stewardship events, as required

·  Provide database data entry assistance during high volumes

Qualifications and Skills:

·  Strong interpersonal and organizational skills

·  Strong customer service orientation

·  Strong word processing skills preferably in MS Word

·  Experience with data entry in Raiser’s Edge or other fundraising database an asset

·  Working knowledge of EXCEL

·  Accuracy and attention to detail is a must

·  Ability to work with frequent interruptions

Compensation Type: Salary

Contact by: Email, Fax, Mail

Job Contact Information

Attn: Receptionist

Women's College Hospital Foundation

415 - 790 Bay Street

Box 52

Toronto, Ontario M5G 1N8

Fax: (416) 813-4744

Email:

For more information visit: www.womenscollegehospitalfoundation.ca