CARROLL COUNTY BOARD MEETING
SMALL COURTROOM
APRIL 16, 2015 9:30 A.M.
The meeting was called to order by Chairman Reibel, followed by the Pledge of Allegiance.
Roll call was taken showing Cole, Stitzel, Imel, Reibel, Yuswak, Preston and Hartman all being present, with Payette and Fritz being absent.
Motion by Mr. Hartman, second by Mr. Preston to approve the agenda as presented. Motion carried.
Motion by Mr. Hartman, second by Mr. Preston to approve the April 2nd County Board minutes as presented. Motion carried.
FINANCIAL
Bills Paid in Vacation were presented. Motion by Mr. Hartman, second by Mr. Imel to approve the action of the clerk. Motion carried.
Committee on Claims were presented. Motion by Mr. Hartman, second by Mr. Imel to approve the bills as presented. Motion carried.
Transfers – Motion by Mr. Hartman, second by Mr. Yuswak to approve the transfer of $254.42 Special Comp Upgrade 51-5050 to General Fund 11-3308 – Closing Fund. Motion carried.
Monthly Financial Report – The report was submitted in the packet.
Board Members Services – N/A
TABLED ITEMS – None
DEPARTMENT REPORTS
Sheriff & Property – Sheriff Doran reported that the plumbing project continues in the jail.
State’s Attorney – No report
Treasurer – No report
Circuit Clerk – No report
Assessor – SOA Gruhn reported there were 24 applicants for her staff vacancy and she recently passed a Continuing Ed class in Bloomington. She also reported that there would be a retirement party for Janet Barkley May 1st and invited everyone to attend.
County Clerk & Recorder – County Clerk Woessner remarked that tax extension was in process and he had applied for $3,600 of State money for election judge reimbursement.
Animal Control – No report
Highway – Engineer Vandendooren offered an overview of month’s activities in his department.
GIS – Jeremy Hughes reported he is conducting a tier II mapping project for emergency services.
Zoning – No report
Zoning Board of Appeals
- Special Use permit 15-09-500 – The request comes from Savanna Stables LLC for housing veterans and also to include training and development programs. The address in question is 18796 – 18719 Reifsteck Road, Savanna, IL and being a part of the NW SW Sec 2 Washington Twp. Required mailing notifications and publications were done in a timely manner. No comments were received. The ZBA unanimously recommend the special use permit 15-09-500 for residential use of the property. Motion by Mr. Imel, second by Mr. Hartman to uphold the recommendation of the ZBA. Roll call vote was directed showing Cole, Reibel, Hartman, Imel, Yuswak and Stitzel all voting aye and Preston voting nay, with Fritz and Payette being absent. Motion carried.
- Special Use Permit 15-05-500 – The request comes from Lisa Ashby to operate a dog and cat daycare and kennel facility in the Ag District. The address in question is located at 7876 Hickory Grove Rd, Savanna IL and being part of NE NW Sec 29 Mt Carroll Twp. Required mailing notifications and publications were done in a timely manner. No responses were received. The ZBA unanimously recommend special use permit 15-05-500 be allowed in the Ag District. Motion by Mr. Hartman, second by Mr. Imel to uphold the recommendation of the ZBA. Motion carried.
- Variance Request 15-12-700 – The request comes from Michael Thornton for a building permit for a garage that would be built within the 7 foot building subdivision set back requirement of Riverview Circle and being part of the SW Sec 2 York Twp also known as lot 3 – Riverview Circle. The ZBA unanimously recommend that variance request 156-12-700 for a building set back line of three foot be approved. A roll call vote was called for showing Cole, Reibel, Hartman, Imel, Yuswak, and Stitzel all voting aye, with Preston voting nay and Fritz and Payette being absent. Motion carried.
Other Departments – No Reports
AFFILIATE AND LIAISON REPORTS
LRA – Mr. Hartman – No report
CEDS – Mr. Imel – No report
UCCI – Mr. Payette – No report
911 – Mr. Fritz – No report
Extension – Mrs. Cole reported next meeting is 2nd Tuesday in May.
Health Department – Mr. Yuswak – No report
VAC – Mr. Hartman – No report
Senior Services – Mr. Imel reported meeting is next Tuesday.
Hotel/Motel – Mrs. Cole reviewed last meeting.
Tri-County Opportunities Council – Mr. Preston reported on March 26 meeting in Princeton and next meeting is April 28th.
708 Board – will meet next Tuesday.
OLD BUSINESS – State Funding/County Budget – Administrator Doty provided current information showing the County’s revenues and expenses. He felt the financial status was on track and would continue to keep the board posted.
NEW BUSINESS – VAC letter – Administrator Doty informed the County Board that he received a letter from Ellis Boughton, President of the VAC, stating that after discussion with their attorney the VAC felt that the budget appropriation granted for this fiscal year is inadequate for our staff and less than requested. At this time we are requesting our staff to be paid based on 1248 hours at the rate of $336 per pay period for the VSO and $168 per pay period for the AVSO retroactively to the beginning of the year. Administrator Doty stated this equated to approximately $3,100 more than appropriated for salary. Main discussion concerns:
-Will the budget need to be amended?
-Further questions about who has authority to set wages.
- Can the salary line item be replenished from other line items?
- Depending on what option is considered will it require 2/3 majority vote or simple majority?
Motion by Mr. Hartman, second by Mr. Imel to allow the pay increase as requested in the VAC letter. Further discussion and confusion led to a motion from Mr. Hartman to amend the motion by adding “and increase the salary line items to satisfy the salary required and deplete the assistance line item by same amount”. Further discussion ensued but the motion to amend died for lack of a second. Motion by Mrs. Cole, second by Mr. Preston to table the original motion. Motion carried.
Liquor License – Administrator Doty received a request for the board to consider adding a classification to the county liquor ordinance that would cover the use of mobile bars. The mobile bar business owners would meet all state and county requirements including insurance needs. It was advised that Administrator Doty should prepare a proposed classification for this purpose and present it to the board at a future meeting.
Chairman Reports – None
APPOINTMENTS - Motion by Mr. Hartman, second by Mr. Imel to approve the following reappointments for Fire Protection Districts:
Chadwick – James Daehler
Lanark – Connie Knutti
Milledgeville – James Haag & Mark Dettman
Mt Carroll – Deb Paschke
Savanna – Robert Acuff
Thomson – Larry Carroll
Motion carried.
Motion by Mr. Imel, second by Mr. Preston to approve the following LRA reappointments:
Paul Hartman
Kevin Reibel
Bill Robinson
Bill Wright
Motion carried.
Motion by Mr. Hartman, second by Mr. Imel to approve the following reappointments to the Hotel/Motel Tax Board:
Charla Spathies
Cheryl Cole
Motion carried.
PUBLIC COMMENTS – Don Atherton stated he removed a trailer from Walkers Subdivision and wanted to replace it with a single trailer. Jeremy Hughes stated that was not allowed and the regulations state the trailer has to be a double wide with a 24’ width. Mr. Atherton would consider this option.
EXECUTIVE SESSION – None
Motion by Mr. Hartman, second by Mr. Yuswak to adjourn the meeting. Motion carried.
Brian Woessner
Carroll County Clerk