EXERCISES: Serial Holdings

EXERCISES: Serial holdings. Yale University Library Policies & Procedures /rev.5 11/07/

1. Based on the title, enter a check mark under multipart or serial. Write Y or N if volume holdings are recorded if the set is complete.

Title / Multipart / Serial / Record vols. if set is complete?
Alumni directory / YaleUniversity
Annual report of the BALLOTS Project to the National Endowment for the Humanities
Bulletin / EANHS
Burlington magazine
History of the OxfordUniversity Press
Library history
Technology quarterly and proceedings of the Society of the Arts
Trends in Southeast Asia (classed-separately)
Working papers in African studies (Uppsala, Sweden) (classed together-analyzed)

2. Fill in the blanks following the instructions in 2a.-2b. The example is a MFHD for a monographic series. Remember from our definition that a cover record for a monographic series is usually a type of serial.

852 0 __ $b sml ______
______866 4 1 $8 0 $a ______

2a. Enter the bulleted data in the appropriate MFHD fields. Provide the indicators and subfield indicators where (if) needed:

Call number data is HB5 .D58 (LC).
Volume data is to be recorded in this form: v.40(1997)-v.48(2003).

2b. Assuming that the following notes apply to this title, decide whether the note is appropriate for the MFHD. If it is, write it in the appropriate MFHD field (852 or 866; you decide); be sure to include the appropriate subfield delimiter. Subfields may be repeated.

For volumes in this series received prior to 1997, search under individual author or title.
v.1-39 cs; v.40- anlyz <cs=”classed separately”; anlyz=”analyzed”>
v.48(2003) is latest publ.; publisher advises publication date of future vols. is unknown/sa.
v.41(1998)) NOS searched 1/04; 6/04? <NOS=”not on shelf”>

2c. How do you know the volume holdings are for a serial?

3. Which of the following show serial volume holdings following Yale University Library standards?

3a.NOTE: the following title is a quarterly.

866 4 1 $8 0 $a 1998:t.1-1998:t.3,
866 4 1 $8 0 $a 1999:t.1-1999:t.2,

866 4 1 $8 0 $a 2000-2003

3b.866 4 1 $8 0 $a v.1(2000)-

3c.866 4 1 $8 0 $a v.2:no.3(1958:Jan.25)-v.8:no.10(1965:Mar.15) $ Wanting: v.3:no.6,8,15 and v.5:no.13, 20, 33

3d.866 4 1 $8 0 $a no 5-no 9 (1985-1989)

4. PUNCTUATION

4a. Library has v. 1(1996), v. 2 (1997), and v. 4 (1999). Write the data in the 866 fields following standard punctuation usage.

866 4 1 $8 0 $a ______

4b. Revise the punctuation in the following 866 to correct form

866 4 1 $8 0 $a t.1, pt. 1 : 1999 (Jan.) - t.4, pt. 1 : 2003 (Jan.)

866 4 1 $8 0 $a ______

4c.The last issue published is no.3:5(1996). Which of the published issues are not held according to the following volume holdings record? How many issues does the library own? The serial is published 6 times a year.

866 4 1 $8 0 $a no.1:1(1994:Jan.)-no.2:3(1995:May),
866 4 1 $8 0 $a no.3:3(1996:May)-no.3:5(1996:Sept.)

4d.Primary numbering is repeated in 1992 with “new series” caption, but continuous alternate numbering is also used and a decision has been made to record the continuous numbering as well (the continuous numbering of the earlier issues is implied retroactively). Revise the punctuation and arrangement to the correct form.

866 4 1 $8 0 $a pt.1(1990)-pt. 2(1991)
866 4 1 $8 0 $a new ser., pt.1=no.3(1992)-new

ser., pt. 2=no.4(1992)

866 4 1 $8 0 $a ______

5. In the following exercises, enter the volume holdings following YaleUniversity library standards for serial volume holdings. Not all 866 fields may be necessary.

5a. The following is a quarterly journal:

volume 1, number 1. Spring 2004.

volume 1, number 2. Summer 2004.

volume 2, number 1. Spring 2005.

volume 2, number 3. Fall 2005.

volume 2, number 4. Winter 2005.

volume 3, number 1. Spring 2006.

volume 3, number 2. Summer 2006.

volume 3, number 3. Fall 2006.

volume 3, number 4. Winter 2006

NOTE: Under current procedures, there are 2 ways to enter the volume holdings. Use one or the other.

866 4 1 $8 0 $a ______

5b. The following is a monthly journal in the French language. <see the table on the last page for a list of abbreviations

Numéro 5, partie 5, mai 2003 through numéro 6, partie 12, décembre 2004 (no missing issues in between). The last issue of 2003 is numéro 5, partie 12, décembre; the first issue of 2004 is numéro 6, partie 1, janvier.

NOTE: Under current procedures, there are 2 ways to enter the volume holdings. Use one or the other. List of abbreviations in table at the end of the exercise.

866 4 1 $8 0 $a ______

5c. You have in hand an uninterrupted journal run beginning with #I,1st part through #III, 1st part. The first issue in hand has the chronological designation Spring 2000, the latest issue in hand has the chronological designation Spring 2002. The journal is published twice a year (semiannual), with a spring and a fall issue; the language of the journal is English. NOTE: Under current procedures, there are 2 ways to enter the volume holdings. Use one or the other.

866 4 1 $8 0 $a ______

5d.A weekly, each month bound separately and recorded in volume holdings. No gaps. First issue of each year is always published January 1. The journal is in English.

First item held as given on the issue:

v. 1 no. 1 January 1 1955

Last item held as given on the issue:

v. 3 no. 48 November 1 1957

NOTE: Under current procedures, there are 2 ways to enter the volume holdings. Use one or the other.

866 4 1 $8 0 $a ______

5e. No enumeration provided by the publisher. Annual publication. Chronological designation is for the academic year, for the periods 1982-83 through 1990-91. Library does not have issue 1986-87.

866 4 1 $8 0 $a ______

866 4 1 $8 0 $a ______
866 4 1 $8 0 $a ______

5f. Weekly journal. The numbering repeats when the new year begins. In hand: no.1, Jan 1, 1985 through no. 6, Feb. 15, 1986. No missing issues in-between. NOTE: Under current procedures, there are 2 ways to enter the volume holdings. Use one or the other.

866 4 1 $8 0 $a ______

How would you record if you later received no.7-52 for 1986?

866 4 1 $8 0 $a ______

5g. You have 3 issues of a semiannual:

the Inaugural issue, winter 2003

v.1:part b spring 2004

v.2:part a winter 2004.

NOTE: Under current procedures, there are 2 ways to enter the volume holdings. Use one or the other.

866 4 1 $8 0 $a ______

But what if the serial begins with an unnumbered issue in the first year and then numbering (and semiannual frequency) only begin in the subsequent year?

the Inaugural issue, winter 2003

v.1:part a spring 2004

v.1:part b winter 2004

866 4 1 $8 0 $a ______

6. Provide the correct data for the ENUM and CHRON fields for the following examples. Not all of the ENUM/CHRON areas need to be filled in the exercises.

6a. A quarterly journal, bound once a year.

v.1(2003)-v.2(2004)

ENUMCHRON

6b. A monthly journal; bound 2x annually.

t.3(1980:Jan.1)-t.4(1981:Dec.31)

ENUMCHRON

6c. Published quarterly, numbers repeat. Bound twice a year.

1990:pt.1-1991:pt.4 <both 1990 and 1991 volumes are complete; pt. numbers would not ordinarily be entered in MFHD for complete volumes, but are given for the exercise>

ENUMCHRON

6d. Library already has v.1, 1995 through v. 9, 2004, and supplements to v.8, 2003, and v.9, 2004.

In hand: v.10, 2005, a DVD accompanying v.10, a cumulative index to v.1-10, and a supplementary volume to v. 10.

Enter the complete volume holdings (86x).

For the ENUM/CHRON part of the exercise, just fill in the ENUM CHRON fields for the items to be added (v.10, the index, the supplement, and the accompanying DVD). Note: use DVD as the descriptor term for the accompanying material.

852 01 $b sml $h B3 $i .P5 (LC)
86__ 41 $8 0 $a ______
86__ 41 $8 0 $a ______
86__ 41 $8 0 $a ______

86__ 41 $8 0 $a ______
86__ 41 $8 0 $a ______
86__ 41 $8 0 $a ______

ENUM ______CHRON ______

6e. Items in hand: new series, volume 125, number 1-52, January 1-December 31 2006, of a weekly. Decision is to bind in 2 parts, with last issue in the first physical part to be number 26, July 31 2006 (the last issue of July). Lacking: v. 125, number 5, Feb. 3 and v.125, number 52, Dec. 31 2006. Fill in the ENUM/CHRON fields
ENUM ______CHRON ______

ENUM ______CHRON ______

REFERENCE

Abbreviations:

décembre <French> / déc.
January / Jan.
janvier / janv.
November / Nov.
number / no.
numéro <French> / no
part / pt.
partie <French> / ptie
series / ser.
volume / v.