Completing Elements
Questions to Prompt Ideas and Discussions
August 22, 2005 Meeting
- Do you feel you are on track on the completion of all elements?
Feeling on track
Standard set – all complete, standard communicated – all complete
Appropriate people trained, fall compliant + ongoing
Evaluation 30%, partial, none at all
Improvements acknowledgements tba
Yes, almost
3 – Yes replies
Getting there! Sometimes implementing the elements addresses/discovers gaps. Seems to be a lull between steps of each element (i.e. waiting for Board and/or JHSC approval. Not seeing results in a timely manner (i.e. due to multi-levels in our organizations)
Yes, we all feel on track. All focus on training.
Yes, on track, but today was helpful in clarifying the evaluation phase
- What do you need to complete your steps or what do you need to help you change “no” on your progress report to a “yes”?
Time – full amount of time allotted (March 2006)
More time. Encompass into regular job. Continued support from HCHSA and WSIB.
More resources, time, communicating to outside workers is a challenge, look for creative ways to get things done and communicate.
Evaluation, ensure checklist
Key need was assistance with evaluation – presentation today provided valuable tools
Many of us need to evaluate now, and today’s info will guide us through this process. We need to delegate and cooperate to do the evaluation step. We need time to train (i.e. have scheduled training for the fall)
Time, staff support
On track, we can complete steps
- What is your process/plan for completing everything by December?
Attending Safety Group meetings
Delegating and structure the evaluations. Use processes already in place, i.e. staff meetings.
Re-evaluate what needs to be signed-off and really communicated/evaluated.
Set deadlines for goals
Reports back outcomes to all employees, feedback is key to all staff via JHSC minutes and/or individual or more directed feedback via memo, reports to employee, staff meeting, etc. Timeliness in feedback is key.
Training is issued; many of us can’t do it all at one time. What is a suitable percentage of training to be completed? Training may be different for different jobs/employees – answer is only required for those who will be affected by the element. If it is WHMIS and all staff handle a controlled or hazardous product, then all need training. If lift and transfers is chosen as an element, train only those staff that are affected by, or involved in this task.
Evaluating the training immediately after completion of training
Re-evaluate and set action plan. Continue on, keep plugging at it.
We have designed an evaluation report for all elements, outlining the complete goal for all.
- What advice would you give someone who is not far along?
Get an inspection, talk to a HCHSA consultant
Use supports in groups, senior management buy-in, develop time lines and stick to them!
Set operating standards instead of policies. Simplify.
Seek assistance, develop action plan
Info flow key – do it
Ask for help! Call your HCHSA consultant, focus on 3 elements
Hire a consultant to get the process done
Network, reprioritize, and contact similar organizations
Get into a group, share tasks
- How are you getting your elements completed (e.g. special committee, alone, assigned to several people…?)
Couple of people completing elements
Increased JHSC meetings to monthly. Use team/workgroup meetings, subcommittee to JH&SC, break-up elements to subcommittee and feedback focus to JH&SC.
With JHSC, people on different committees sit in on different elements.
Used management reps on JHSC
Outside people to examine changes to see if feasible (be objective)
Committees, task groups, focus groups
Mostly Safety Committee involved
Delegation, more frequent H & S meetings,
JHSC putting elements on agenda
Email drafts to committee members prior to meetings
Get outside expertise.
H & S committee are the ones responsible to ensure elements are completed, or small task force
Alone, workgroups per element, websites/resources, assigned, committee, JHSC
Committees, Safety Group, JHSC, Managers – multiple involvements
- What can be done to move faster in the process of completion?
Having dedicated Health & Safety members, communication with HCHSA consultant
Network, discussion on “why”, move faster, stick to/meet/have deadlines; obtain training from HCHSA, i.e. Competent Supervision
Do steps together, do evaluations together (quizzes, forms)
Set & follow deadlines, ask for assistance, review examples sent by HCHSA (i.e. sample progress report), make accountable
Find time, broaden participation, get start process underway, and then evaluate to improve.
See #5
Money to entice employees
resources – people to support the JHSC
Site training vs. office-based training.
More hands on tool kits/examples, i.e. evaluation presentation by Shelley
Get going
- Thinking back on the last 3 meetings:
i)What was the best idea or suggestion or presentation you needed to hear or learn about
Meeting #3 – full day, breaking into groups and discussing the elements, talking to HCHSA consultants
How to evaluate is most helpful
Evaluation
Today’s evaluation info
Anything that covers where we are in the process (i.e. today’s evaluation suggestions)
Today’s meeting because of examples presented
Evaluation presentation
Early safe return to work – good presentation. Evaluation process today
ii)What helped you the most in getting closer to completing your elements
Meeting #3 – full day, breaking into groups and discussing the elements, talking to HCHSA consultants
Structure/deadlines that HCHSA has set up are helpful.
Deadlines
Info sharing
Deadlines, emailing samples of policies
Concrete examples of networking
Timelines, sharing info
Getting deadlines set up, staging the process, being organized, team
8.Do you feel comfortable and willing to:
i)Share information if asked or called by a member
organization?
Received all positive responses
Yes, emails, exchange business cards
Willing to share policy & related processes in place
ii)Call HCHSA or another member organization for help?
Received all positive responses
iii)Use group emails to request information or do you prefer another method?
Group email worked very well
Call HCHSA or another member, prefer email
Yes, email OK, exchange business cards
To HCHSA for “data base”
Yes, but response can be slow (may not have the technology) and company policies might limit sharing of info
Yes, emails are good
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