REGISTRATION FORM - PARTICIPATION AGREEMENT
21th CAR AND TECHNIQUE FAIR
MOTOSHOW 2016
Company/Organization:Payer:
Address:
Contact person:
Telephone/Fax:
E-mail and homepage:
We would like to exhibit:
1. INDOOR SPACE WITHOUT CONSTRUCTIONS
Width (m) / Depth (m) / Sq.m (m²) / Until 30.06.16 / Since 01.07.16 / TOTAL
x / = / x / 20€/m² / 25€/m²
2. CONSTRUCTION BUILDING ON THE RENTED INDOOR SPACE
Width (m) / Depth (m) / Sq.m(m²) / m² / TOTAL
x / = / x / 20€/m²
(Including walls, fascia,
carpets, spotlights,table,chairs, socket)
3. OUTDOOR SPACE· COVERED WITH ASPHALT:
Width (m) / Depth (m) / Sq. m(m²) / Until 30.06.16 / Since 01.07.16 / TOTALx / = / x / 12€/m² / 15€/m²
· COVERERED WITH GRASS
Width (m) / Depth (m) / Sq. m (m²) / Until 30.06.16 / Since 01.07.16 / TOTALx / = / x / 8€/m² / 12€/m²
4. ADVERTISING SPACE OUTSIDE THE EXPOSITION SPACE
Length (m) / Width (m) / Sq. m(m²) / Price / TOTAL
x / = / 45€/m²
Promotional posters and flags exhibiting outside the exhibition area.
5. ADDITIONAL ORDERS
TOTALTo make additonal orders, you need to fill orders form sheet.
6. CO-EXHIBITOR’S CONTACT AND PARTICIPATION FEECompany/Organization / Co-exhibitor’s fee / TOTAL
Address: / 250 €
Contact person:
Telephone/Fax:
E-mail and homepage:
7. PARTICIPATION FEE: 250 €
This application form is legally binding and by signing it, the exhibitor undertakes to abide by the therms of participation for the exhibition.
Name: / TOTAL WITHOUT VATSignature and stamp: / VAT 20%
Date: / TOTAL AMOUNT DUE
PAYMENT DATE / _ _ _ _ _ / _ _ _ _ _ / 2016
Tartu Näitused Ltd. Phone: 742 1662
Fr. R. Kreutzwaldi 60 Fax: 742 2538
51014 Tartu, Estonia
Reg. Nr. 10255416 www.motoshow.ee
MOTOSHOW 2016
TERMS OF PARTICIPATION
ORGANIZER
Tartu Fairs Ltd.
DATES
The event will be held on 23th – 25th September 2016
PLACE
Tartu Fair Centre, Fr. R. Kreutzwaldi 60, 51014 Tartu, Estonia.
Mounting and exposition layout:
September 21, 2016 8 a.m – 6 p.m
September 22, 2016 8 a.m – 6 p.m
September 23, 2016 8 a.m – 10a.m
The event will be open:
September 23, 2016 11 a.m. - 6 p.m.
September 24, 2016 10 a.m. - 6 p.m.
September 25, 2016 10 a.m. - 4 p.m.
Dismantling:
September 25, 2016 4 p.m. - 8 p.m.
September 26, 2016 9 a.m – 5 p.m
September 27, 2016 9 a.m. - 5 p.m.
1. ORGANISER, EXHIBITORS AND EXHIBITS
1.1 Organiser – AS Tartu Näitused (hereinafter the Organiser).
1.2 Exhibitor – a legal or natural person who participates in a particular exhibition or trade fair and whose area of activity corresponds to the topic of the organised event.
1.3 Main Exhibitor – a legal or natural person who has accepted the general terms and conditions valid in the Trade Fairs Centre of Tartu Näitused (hereinafter the general terms and conditions of participation) and the terms and conditions of participation in a particular exhibition or trade fair, with whom the Organiser will enter into a participation contract (hereinafter the registration sheet/participation contract) for renting an exposition stand and a standard stand for the exhibition or trade fair period under the terms and conditions set out in the registration sheet/participation contract of the particular exhibition or trade fair and for the provision of services on the basis of the price list of the services of the Organiser.
The Main Exhibitor shall be liable for the payment of all the expenses caused to the Organiser by a Co-exhibitor and the Main Exhibitor shall be liable for the activities of all the Co-exhibitors that act on its stand and for the payment of invoices submitted to them.
In order to enrich the exhibition or trade fair, offer better services to visitors and Exhibitors, and provide other public benefits, the Organiser may involve in an exhibition or trade fair Exhibitors whose activities are not directly related to the topic of the abovementioned exhibition or trade fair, but who do not damage the interests of Exhibitors and are not in conflict with good business practices and the principle of equal treatment of the Exhibitors.
1.4 Co-exhibitor – a legal or natural person who participates in an exhibition or trade fair and displays its products and services at the exposition stand rented by the Main Exhibitor, whose name has been entered in clause6 of the registration sheet/participation contract, who pays the participation fee of a Co-exhibitor in an equal part with the Main Exhibitor, and whose data are published in the official catalogue of the event. A Co-exhibitor shall be liable for the performance of the obligations set out in the general and particular registration sheet/participation contract of the Trade Fairs Centre of Tartu Näitused. All the obligations of the Main Exhibitor shall extend to a Co-exhibitor.
1.5 Exhibitors shall have no right to rent out the exposition stand or transfer the exposition stand given to it or parts thereof to any third parties without making a corresponding entry in the registration sheet/participation contract and without the consent of the Organiser.
1.6 Exposition Stand – the space rented out by the Organiser to an Exhibitor for the exhibition or trade fair period in the Trade Fairs Centre (internal space) or outside the Trade Fairs Centre (external space). The Exposition Stand shall be rented out only to the Main Exhibitor, who has the right to register Co-exhibitors on the registration sheet. It is prohibited for the Main Exhibitor to advertise or show at its Exposition Stand products and services of companies not entered in the registration sheet/participation contract of a particular exhibition or trade fair.
1.6.1 Booking of Exposition Stands – in order to book an Exposition Stand, the Organiser shall send the Exhibitors the advertising and sales package of a particular exhibition or trade fair. The Exhibitor shall return to the Organiser a completed registration sheet/participation contract that forms a part of the package by the deadline provided for in the terms and conditions of participation in the particular exhibition or trade fair.
The Organiser shall accept only properly completed registration sheets that have been provided with a signature of a person authorised by the Exhibitor. The registration sheet/participation contract completed by the Exhibitor and accepted by the Organiser and its annexes shall form a contract on the participation in the particular exhibition or trade fair, whose performance shall be binding both on the Exhibitors and the Organiser. Upon acceptance of the requests submitted in the registration sheet by the Exhibitor, the Organiser shall send the Exhibitor a corresponding written confirmation on the acceptance of the order placed with it.
1.6.2 Rates of rent of Exposition Stands – the Exhibitor shall undertake to pay for the exhibition spaces and stands a rent in accordance with the rates of rent set out in the registration sheet/participation contract. Stands of the depth of 2m starting from 8m2 as well as stands made according to special requests and higher than 2.5m shall be coordinated with the Organiser in writing. Orders for an Exposition Stand shall be processed in the order of their arrival, also taking into account the purposeful use of the stands.
1.6.3 Renting an Exposition Stand – a completed registration sheet/participation contract shall be sent to the Organiser of the event. Orders for participation set out in the registration sheet/participation contract shall be satisfied in the first place according to the topic of the event until the Exposition Stands have run out. The completion of a registration sheet/participation contract shall be mandatory for the parties.
1.6.4 Arrangement and design of Exposition Stands – the Organiser shall determine the final arrangement of the Exposition Stands, taking into account the order of receipt of the registration sheets/participation contracts, purposeful use of the space, technical peculiarities of the exhibition and/or trade fair and, if possible, the requests of the Exhibitors. The Organiser shall, before the beginning of the period of the particular exhibition or trade fair, send to each Exhibitor a drawing of the final arrangement of the stands, by indicating the location of the Exposition Stand rented by the Exhibitor. An Exhibitor may order construction work of the Exposition Stand from the Organiser or perform the aforementioned work itself, by using its own materials and workforce. If the Exhibitor performs the construction work of the Exposition Stand on the basis of its own materials or with the help of another construction company, it shall be obliged, no later than four weeks before the beginning of the trade fair, to coordinate with the Organiser on the design plan of the Exposition Stand.
1.6.5 General security of Exposition Stands. AS Tartu Näitused has the right to require that Exhibitors place stands and erect their stands so that free access to fire-fighting closets, water hydrants and basic fire-fighting equipment is ensured. The Exhibitors shall also leave free all the main and emergency exits meant for firefighting.
1.7 Exhibit – a physical object displayed by the Exhibitor at the Exposition Stand rented at the exhibition or trade fair, on supporting structures erected on it, on the design elements, on the internal walls of the stand, or above the stand. Installation of Exhibits outside the Exposition Stand is prohibited. Removal of Exhibits from the exposition before the official end of the exhibition or trade fair is prohibited.
AS Tartu Näitused has the right to require the removal of such Exhibits from the exposition which pose a potential source of danger to visitors and other Exhibitors, disturb or complicate the activities of the other Exhibitors, mislead visitors or are contrary to the code of ethics or good business practices.
The topic, time and timetable of each particular exhibition or trade fair have been set out in the registration sheet/participation contract and/or terms and conditions of participation in the corresponding exhibition or trade fair.
2. PAYMENT TERMS AND PREMATURE TERMINATION OF CONTRACT
2.1 Payment terms. The Exhibitor shall be obliged to pay the participation fee of a particular exhibition or trade fair and rent for the Exposition Stand and stand to the bank account and by the due date set out in the invoice issued by the Organiser. The Exhibitor has the right to use the Exposition Stand and stand rented by it within the time limit provided for in the terms and conditions of participation after the payments have accrued to the bank account of the Organiser. The participation fee is non-returnable and includes partial costs of preparation, organisation and advertising of the event as well as the costs of issue of an official catalogue of the exhibition or trade fair (if the issue thereof has been prescribed in the terms and conditions of participation). The services ordered during the event shall be paid for on the spot at the information desk.
2.2 Premature termination of contract. An Exhibitor shall be obliged to inform the Organiser in writing of its request to terminate the contract prematurely. Premature termination of the contract without any particular sanctions is possible only under the terms and conditions indicated in the registration sheet/participation contract.
An Exhibitor shall forfeit its right to use a booked Exposition Stand and the right to use the Exposition Stand shall go back to the Organiser if the Exhibitor:
- has not paid the participation fee on time;
- has not started to use the Exposition Stand 22h September except if an agreement has been reached on the terms and conditions of participation in a particular exhibition or trade fair),
- does not adhere to the Organiser’s general terms and conditions of participation or terms and conditions of participation in a particular exhibition or trade fair. An Exhibitor shall be obliged to pay the Organiser the invoices the due dates of which have arrived by the moment of premature termination of the contract. The amounts already paid by an Exhibitor before premature termination of the contract shall not be subject to return to Exhibitors.
3. EXHIBITION AND TRADE FAIR SERVICES
3.1 The Organiser shall send forms for the formalisation of additional services by the date set out in the registration sheet/participation contract to all the Exhibitors, who return, in a timely manner, to the Organiser a registration sheet/participation contract that has been completed according to the standard format and that the Organiser sends to all the Exhibitors whose participation has been accepted by the Organiser. The Organiser shall fulfil any later orders according to possibilities. In the case of orders placed at the time the exhibition and trade fair is held, an add-on of 50% shall be applied.
3.1.2 Stand construction work. The Exhibitor may order from the Organiser the stand construction work (incl. special design) and the respective structural and design materials. It is also possible to get help and advice from the Organiser when planning and designing the Exposition Stand. If the Exhibitor performs the stand construction work itself or employs its subcontractors for that purpose, it shall be obliged to coordinate the stand design draft as well as the structures and materials to be used with the person indicated in the participation contract/registration sheet no later than within four weeks before the opening date of the particular exhibition or trade fair. The Exhibitor shall be obliged to adhere to the deadlines for mounting and dismounting work provided for in the terms and conditions of participation in the particular exhibition or trade fair and the rules on fire safety, safety at work and occupational health and safety valid in the Trade Fairs Centre. If an Exhibitor plans to hang any Exhibits, elements of design, or advertising media of any weight on side walls or the overhead structure of its stand, it must inform the Organiser thereof, who will decide on the need for installation of enforced walls or overhead structures. The standard height of the structural elements used in stand construction work shall be 2.5m. Use of structures exceeding the aforementioned height requires an approval from the Organiser.
3.1.3 Electrical work. An Exhibitor may order from the Organiser additional lighting of the stand and necessary electrical connections. An Exhibitor may perform the electrical work of its trade fair stand itself or employ its subcontractors for that purpose, undertaking to coordinate the current power consumed and the circuit diagram of the trade fair stand with the Organiser within four weeks prior to the particular trade fair.