Leduc Lacrosse AGM
January 7, 2013
Minutes
1. Call to Order – 7:10 pm
In Attendance from the Board: Doug Bell, Leanne Martin, Jenn Bendza, Daryl Hill, Christine Colvin
In Attendance from the Membership: Ted Little, Don Lewis, Kim Cadieux, Terry Volsky, Cory Volsky
2. Adoption of the Agenda
Agenda reviewed additions made as follows:
-cancellation/refund policy
-jersey deposit
-fundraising/volunteer program
-registration for 2013 season
-practice space in Devon
-novice or higher coaching course must be completed by March 31/13
-storage space
-establish club bylaws/appoint committee
-Next board meetings – January 28, 2013 and February 18, 2013
3. Adoption of Previous Minutes:
-previous minutes from December 17, 2012 read by Jenn Bendza
Doug Bell motions to approve the minutes
Don Lewis seconds the motion
- Minutes approved by all in attendance
4. Business arising from previous minutes
-Minutes to be uploaded to website to improve communication to the membership
5. Reports/Correspondence:
President Report:
- Younger level growth – especially Tyke/Novice
- Teams: Mini-tyke:1
Tyke: 4
Novice: 3
Peewee: 2
Bantam: 1
Midget: 1
-Tiering:
All teams were in the “B” level
-mixed veterans with rookies and balanced all teams
-evaluations were completed and attempts were made to even all teams out
-numbers were about the same last year as the previous year
-President happy with club performance in the league
-happy with all coaching and appreciate all coaches and volunteer
-Bantam team won the Edmonton Division and won second and Provincials
Vice – President Report:
-was on the discipline committee and there were very few concerns regarding Leduc players – our club was represented well within the league
-jobh descriptions have been established and they are on the website
-will be working to establish bylaws for the club as it is growing and will establishing a committee to assist in the process of developing the club bylaws
Treasurer Report
-Leanne provided a full report – this is attached to the minutes
Secretary Report
-Charmaine has emailed her resignation for this position it will be open to election later in the meeting
-No report
Website and Promotions Report
-Angel Lynch has stepped down; the duties she fulfilled will be moved in a couple of the new positions – will be open to election later in the meeting
Registrar Report
-Christine planning to remain in her position
-it is going better and she now has more experience and is feeling confidant in using the system
Directors Positions:
Jenn Bendza has resigned her Director’s position and will be planning to run for a new position within the board. She has been covering the Secretary position in Charmaine’s absence
Shaun St. Louis – is resigning his position on the board due to work commitments
Kent Gorman – is resigning his position on the board – there has been little to no contact with him throughout the last season
No Report
6. Election of Club Officers
-President – Doug Bell – Nominated by Don Lewis
Seconded by Ted Little – no other nominations
Doug Bell proclaimed Club President
-Vice-President – Don Lewis – nominated by Ted Little
Seconded by Jenn Bendza – no other nominations
Don Lewis proclaimed Vice-President
-Past President – Daryl Hill accepted the position to assist the new president for a one-year term
-Secretary – Jenn Bendza – nominated by Don Lewis
Seconded by Ted Little – no other nominations
Jenn Bendza proclaimed Club Secretary
-Treasurer – Leanne Martin remained in her position
- Registrar – Christine Colvin remained in her position
- Wed Admin – not an elected position – Ted Little volunteered for the position
Director positions – need to review whether Directors get to vote – this issue to be tabled to the next board meeting for discuss and final vote
-Director of Arena Operations and Scheduling - Kim Cadieux – nominated by Christine Colvin
Seconded by Jenn Bendza
Kim Cadieux proclaimed Director of Arena Operations and Scheduling
-Director of Evaluations and Coaching – Daryl Hill – nominated by Terry Volsky
Seconded by Ted Little
Daryl Hill proclaimed as Director of Evaluations and Coaching
-Director of Team Managers- Ted Little – nominated by Daryl Hill
Seconded by Christine Colvin
Ted Little proclaimed as Director of Team Managers
-Director of Fundraising and Promotions - position remains vacant – tabled to next meeting
- Director of Equipment- Arden Turner – nominated by Don Lewis
Seconded by Christine Colvin
Arden Turner proclaimed as Director of Equipment
-Photo Coordinator – will remain vacant for the time being – tabled to the next meeting – to be posted on the website
7. New Business
- Cancellation/Refund Policy
-policy reviewed and discussed as it reads on the website
-Terry Volsky is concerns about new players being charged a withdrawal fee when we couldn’t tell them when they would practice or play games
-to be discussed further at the next meeting
-Jersey Deposit
-Changed to $40 per jersey (child) – can be managed by the Team Manager as the team agrees to
-Volunteer Program
-volunteer sheet to be signed when volunteer commitment completed then the list can be sent to the board
-list of volunteer opportunities will be compiled and sent to Ted Little to be shared with the managers
- Devon practice time:
- Practices will occur more frequently in Devon this season as we are limited for practice space in Leduc
- It was reported that Devon wants the Club practicing in Devon, they will be charging approximately $42.50/hr
- ice to be heated and bob catted out
- Facility has been renovated
Miscellaneous Discussion:
-Don Lewis stated that they think Devon will have a lot of interest this year
-Terry Volsky and Cory Volsky discussed that they felt the Novice Level was really held back by new players being dispersed amongst all teams – players that had been playing 3-4 years were not able to grow
-Daryl stated there is no tiering for the Novice level
-this year evaluations will be booked prior to spring break
-may need to look to the GELC to discuss tiering at the Novice Level
-GELC is already looking at establishing some different programs to allow for tiering at this level
-Terry Volsky feels this association should be pushing for tiering at the Novice level
-Don Lewis requested an evaluation of coaches to be online and sent to the Director of Coaching – to be discussed and considered by the board
-Tyke – may need to look at intersquad games to ensure teams are even
Motion made by Ted Little for Doug Bell to take forward to the GELC to look at tiering programs for the Novice level – Seconded by Terry Volsky
RUSH tickets from the City of Leduc – hope to take players that have not experienced a game and encourage them to play
6 tickets available for each of the following games: Jan 25, Feb 2 and April 6
More tickets to come from the Edmonton RUSH
Meeting adjourned at 9:05 pm – next meeting for all new and remaining members if January 28, 2012 at 7:00pm – Location to be announced.