Meeting Minutes: October 25, 2016 @ 7:00 pm

Vanier College Council Meeting
Minutes / October 25, 2016
@ 7:00 pm
  1. Welcome
  2. Call to Order
  3. Motion to commence @ 7:10 pm

Motioned by Fizz, Second by Man Van. [14-0-0]

1.2.Accept Minutes

  • Motioned by Fizz, Second by Man Van. [14-0-0]
  1. Accept Agenda
  2. Motioned by Man Van, Second Sami. [14-0-0]
  3. Reports
  4. Master’s Office
  5. PresidentJason Lomboy
  6. Signed cheques
  7. Attended Haunt
  8. Vice-President Finance Menfes Kidus
  9. Writing cheques
  10. Dealing with Montreal deposit
  11. Opened office
  12. Worked on requisition
  13. Talked with master’s office
  14. Cleaning
  15. Past problems fixing
  16. Went to haunt
  17. Vice-President Social/Cultural Man Van
  18. Sold MTL Tickets
  19. Sold frosh revival tickets
  20. Contacted people in wait list
  21. Attended complex 1 social meeting
  22. Promote haunted house
  23. Help set up haunted house
  24. Vice-President Communications Christine Nieto
  25. Cleaned office
  26. Talked to Philosophia club about events
  27. Talked to BUSO club about funding
  28. Talked to Lucas about Movember Carnival
  29. Put up posters
  30. Sold frosh revival tickets
  31. Edited council pictures
  32. Edited website
  33. Promoted VCP's halloween event
  34. Promoted BUSO's Ottawa trip
  35. Promoted Complex 1's Haunted House
  36. Talked to Evelyn about apparel
  37. Sold halloween haunt tickets
  38. Director of Finance Sami Dessuky
  39. Office hours
  40. Cleaned office
  41. Intramural sports
  42. Finance meeting
  43. Sold tickets
  44. Frosh revival
  45. Went to all the Halloweek events minus haunt
  46. Meeting with Janice
  47. Meeting with excistere
  48. Director of Social/CulturalRhyena Miller
  49. Intramurals
  50. Office hours/lounge hours
  51. Cleaned storage room
  52. Sold frosh revival tickets
  53. Montreal: Sent in hotel rooming list, sent bus itinerary, worked on rooming and bus list, worked on itinerary
  54. Social sub meeting
  55. Director of Communications Fizz Oladiran
  56. Office hours
  57. Athletics
  58. Janice club meeting
  59. Made lounge monitor form
  60. Director of Campaigns/Advocacy Lucas Santos
  61. Office and lounge hours
  62. Sold haunt and revival tickets
  63. Collected for YFS food drive
  64. Continued selling pop cans for YFS food drive
  65. Director of Administration Sello Tlelima
  66. Meeting with Existere
  67. Office hours
  68. Meeting with Master’s office
  69. Cleaned the Office
  70. Intramurals
  71. YFS Representative Nicole Yanqui
  72. XAO Events: Race and Islam
  73. Rhymes of Resistance
  74. Books to Bars
  75. Keynote.
  76. Posted about XAO events on Vanier College Students FB Group.
  77. Posted about Vision Boarding session by EPIC
  78. Commuter Representative Seif Hamdein
  79. Office hours
  80. Sold tickets (Haunt & Revival)
  81. Cleaned office with Jason
  82. Residence Representative Kelita Silas
  83. Office hours
  84. Sold frosh revival, Halloween haunt and Montreal tickets
  85. Attended the frosh revival, Halloween haunt events
  86. Went to the master’s office to talk to Sonja about the workshops that Janice wants me to advertise on residence
  87. First Year RepresentativeTasha Reece
  88. Office hours
  89. Sold tickets
  90. First Year Representative Ryson Budhram
  91. Office hours
  92. Sold Haunt, and frosh revival tickets
  93. Opened lounge
  94. Went to Frosh revival
  1. Updates
  2. President, Administrative, & Masters Office Updates (Jason & Sello)
  3. Masters Office Updates
  4. Nadia – has been contacted but no response; need to hand in report and receipts in order to get her cheques
  5. Philosophy club – using the lounge for a social event
  6. Storage unit finally cleaned out
  7. The banquet has been combined with the Formal for the 50th anniversary; award ceremony done separately
  8. VCP – return the budgeting amount to $12,000 from $10,000
  9. Book sale – make a paypal account for the sale. Mila, Ryson and Peter to make an appointment to help organize it. Money may help subsidize for the banquet.
  10. Master’s office retreat @ November 18th, 2016. VCC is invited. To receive the itinerary.
  11. Office Hours
  12. Change hours when necessary
  13. If can’t make office hours, please make it noted
  14. Retreat
  15. Rookies to plan the potluck
  16. If have suggestions, feel free bring it up.
  17. VAC
  18. Motion that VCC accepts Assam Amer as VAC first year rep [13-0-0]
  19. Motion that VCC accepts Caitlyn Pinto as VAC first year rep [13-0-0]
  20. Finance — (Menfes & Sami)
  21. Finance round table
  22. Tips to improve
  23. Pay off Master’s office
  24. Outstanding payments
  25. Must receive receipts to get the total for Logan
  26. Wasaga buses to be paid off tomorrow
  27. Social & Cultural — (Peter & Rhyena)
  28. Montreal Updates
  29. Working on the rooming list and send it in before Thursday.
  30. Final amount $17,595.40
  31. Motion that VCC accepts to pay the final amount for the hotel.

Motioned by Man Van, Second by Rhyena. [12-0-1]

  • Itinerary schedule with minor adjustments
  • First night bus duty; Kelita and Ryson
  • First night return trip; 12:30 am – Lucas, 1:30 am – Fizz
  • Second night bus duty; Kelita, Sami and Menfes
  • Second night return trip; 12:30 am – Lucas, 1:00 am – Rhyena, 1:30 am –Jason & seif
  • Commuter room for the night before the trip. Seif to book the SCR
  • Ensure that students have their YU card
  1. Coffee House
  2. On November 16th, 2016
  3. Fizz and Christine to help
  4. Try email club leaders to help advertise
  5. Pub Night
  6. November 24th, 2016
  7. Social Sub-Committee Updates
  8. Snakes & Lattes event
  9. Movember Carnival – potential volunteers
  1. Campaigns and Advocacy — (Lucas)
  2. YFS Fall Food Drive
  3. Lucas send Janice info about food drive to extend to other clubs/associations
  4. Movember Carnival
  5. Bowl-O Games ordered
  6. NYHFB
  7. Will drop off bin by Nov.1stto Vanier and pick it back up by Nov.30th
  8. Seif will help to make poster – run by design with Christine
  9. YFS — (Nicole)
  10. Fight the Fees
  11. Rally on Nov.2nd
  12. 4-6PM – Education Coalition – Student Center R.313
  1. Motions/Resolutions/Additions
  2. Jason, Sami, Sello leaves @ 8:20 pm
  3. Motion to adjourn @ 8:30 pm

Motioned by Sami, second by Fizz. [10-0-0]

Next Meeting:November 1st, 2016

Members Present / Members Absent
Nicole Yanqui
Christine Nieto
Tasha Reece
Rhyena Miller
Menfes Kidus
Jason Lomboy
Fizz Oladiran
Lucas Santos
Kelita Silas
Mila Dadashev
Sami Dessuky
Man Van
Sello Tlelima
Ryson Budhram
Seif Hamdeim
Becca McNaughton
Brittany Griffith

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