Regular Board of Trustees Meeting
Village of Collins
Minutes
JANUARY 12, 2009
COLLINSCITY HALL6:30 PM
ATTENDANCE: JOHN HILL, SANDRA (SAM)MUMFORD, HAVEN VASSEY,CATHERINE (KATE)CRAWFORD, PAM MYERS-CITY CLERK, MEL GILBERT-CITY ATTORNEY
EXCUSED: SHAWNA AND DALE HERD
GUESTS: JULIE JANZEN, JAY BURBAUGH, MARY HILL, ROBERT ALBERTSON, KELLY, MICHELLE, RASHAE, DAJA, AND KELSEY DOOLAN
1. MINUTES, FINANCE REPORTS, AND ACCOUNTS PAYABLE– A MOTION WAS MADE BY KATE, SECONDED BY SAM TO APPROVE THE MINUTES, FINANCE REPORTS AND ACCOUNTS PAYABLE AS PRESENTED. ALL IN FAVOR, MOTION CARRIED.
FINAL DRAFT OF YEAR END FINANCE REPORTS WAS PASSED AROUND, EXAMINED AND INITIALED BY THE BOARD. A MOTION WAS MADE BY KATE, SECONDED BY SAM TO APPROVE YEAR END FINANCE REPORTS. ALL IN FAVOR, MOTION CARRIED.
2. MOTION TO AMEND BUDGET/2009 TO REFLECT ACTUAL EXP -
A MOTION WAS MADE BY SAM, SECONDED BY KATE, TO AMEND THE 2009 BUDGET TO REFLECT ACTUAL EXPENSES. ALL IN FAVOR, MOTION CARRIED.
AT THIS TIME, JOHN PRESENTED THE AWARDS FOR THIS YEARS CHRISTMAS LIGHTING CONTEST. HE ALSO EXPLAINED THAT THE BOARD HAD CREATED A NEW AWARD FOR COMMUNITY SPIRIT THIS YEAR. THE COMMUNITY SPIRIT AWARDWAS GIVEN TO THE DOOLAN FAMILY AND CAME WITH A GIFT CERTIFICATE FOR $50.00 TO THE LOCAL BUSINESS OF THEIR CHOICE. THE CHRISTMAS LIGHTS CONTEST WINNERS WERE AS FOLLOWS: THE JANZEN FAMILY RECEIVED A GIFT CERTIFICATE FOR $25.00 TO SMITHS FOR FIRST PLACE, THE COOPER FAMILY RECEIVED A GIFT CERTIFICATE FOR $15.00 TO SMITHS, AND THIRD PLACE AND A GIFT CERTIFICATE FOR $10.00 TO BUZZ'S MARKET WENT TO THE TROWBRIDGE FAMILY. JULIE JANZEN AND THE DOOLANS ATTENDED THE MEETING TO ACCEPT THEIR AWARDS. OTHER WINNERS WERE UNABLE TO ATTEND, HOWEVER, THE BOARD NOTED HOW MUCH THEY APPRECIATE EVERYONE'S EFFORTS TO HELP DECORATE THE VILLAGE.
3. ORDINANCE TO APPROVE AND PASS BUDGET FOR 2010 - A MOTION WAS MADE BY SAM, SECONDED BY KATE TO HAVE THE FIRST READING BY TITLE ONLY OF BILL #10-03. ALL IN FAVOR, MOTION CARRIED.
JOHN READ "AN ORDINANCE ADOPTING THE BUDGET FOR THE 2010 FISCAL YEAR".
A MOTION WAS MADE BY SAM, SECONDED BY KATE TO APPROVE THE FIRST READING AND HAVE THE SECOND READING BY TITLE ONLY OF BILL #10-03. ALL IN FAVOR, MOTION CARRIED.
JOHN READ "AN ORDINANCE ADOPTING THE BUDGET FOR THE 2010 FISCAL YEAR".
A MOTION WAS MADE BY HAVEN, SECONDED BY JOHN TO APPROVE THE SECOND READING AND PASS BILL #10-03 INTO LAW. A ROLL CALL VOTE WAS HELD. JOHN-YES, HAVEN-YES, KATE-YES, SAM-YES. ALL IN FAVOR, MOTION CARRIED. BILL #10-03 IS NOT ORDINANCE 2010-3.
4. ATTORNEY CONTRACT AND ORDINANCE FOR 2010 - THERE WERE NO CHANGES ON THE ATTORNEY CONTRACT AND RATE OF PAY FOR THE UPCOMING YEAR.
A MOTION WAS MADE BY HAVEN, SECONDED BY JOHN, TO HAVE THE FIRST READING BY TITLE ONLY OF BILL #10-01. ALL IN FAVOR, MOTION CARRIED.
JOHN READ "AN ORDINANCE APPOINTING AND SETTING FORTH THE COMPENSATION OF THE VILLAGE ATTORNEY FOR THE VILLAGE OR COLLINS FOR THE TERM FROM JANUARY 1, 2010 TO DECEMBER 31, 2010".
A MOTION WAS MADE BY SAM, SECONDED BY HAVEN, TO APPROVE THE FIRST READING AND HAVE THE SECOND READING BY TITLE ONLY OF BILL #10-01. ALL IN FAVOR, MOTION CARRIED.
JOHN READ "AN ORDINANCE APPOINTING AND SETTING FORTH THE COMPENSATION OF THE VILLAGE ATTORNEY FOR THE VILLAGE OR COLLINS FOR THE TERM FROM JANUARY 1, 2010 TO DECEMBER 31, 2010".
A MOTION WAS MADE BY HAVEN, SECONDED BY KATE TO APPROVE THE SECOND READING AND PASS BILL #10-01 INTO LAW. A ROLL CALL VOTE WAS HELD. JOHN-YES, SAM-YES, KATE-YES, HAVEN-YES, BILL #10-01 WILL NOW BE ORDINANCE 2010-1.
5. CLERK ORDINANCE FOR 2010 - A MOTION WAS MADE BY SAM, SECONDED BY KATE TO HAVE THE FIRST READING BY TITLE ONLY OF BILL #10-02. ALL IN FAVOR, MOTION CARRIED.
JOHN READ "AN ORDINANCE APPOINTING THE VILLAGE OF COLLINS CITY CLERK FOR THE TERM FROM JANUARY 1, 2010 TO DECEMBER 31, 2010".
SALARY WAS DISCUSSED AND THE BOARD VOTED UNANIMOUSLY FOR PAM SALARY TO BE RAISED FROM $1600.00 PER MONTH TO $1700.00 PER MONTH. A MOTION WAS MADE BY SAM, SECONDED BY HAVEN, TO AMEND BILL #10-02 BY FILLING IN THE SALARY BLANK WITH $1700.00 PER MONTH. ALL IN FAVOR, MOTION CARRIED.
A MOTION WAS THEN MADE BY HAVEN, SECONDED BY JOHN, TO APPROVE THE FIRST READING AS AMENDED AND HAVE THE SECOND READING BY TITLE ONLY OF BILL #10-02. ALL IN FAVOR, MOTION CARRIED.
JOHN READ "AN ORDINANCE APPOINTING THE VILLAGE OF COLLINS CITY CLERK FOR THE TERM FROM JANUARY 1, 2010 TO DECEMBER 31, 2010".
A MOTION WAS MADE BY JOHN, SECONDED BY HAVEN, TO APPROVE THE SECOND READING AS AMENDED AND PASS BILL #10-02 INTO LAW. A ROLL CALL VOTE WAS HELD. HAVEN-YES, KATE-YES, JOHN-YES, SAM-YES. MOTION CARRIED. BILL #10-02 WILL NOW BE ORDINANCE #2010-2.
6. PAM'S REPORT - PAM REPORTED SALES TAX REVENUE FOR DECEMBER WAS $3,670.72 AND JANUARYS WAS $2,875.27.
SHE ALSO MENTIONED THERE HAD BEEN COMPLAINTS REGARDING THE MESS LEFT FROM THE HOUSE NEXT DOOR TO CITY HALL BEING TORN DOWN. JOHN STATED HE WOULD TALK TO LELAND IN PERSON TO SEE ABOUT CLEANING UP THE MESS.
YEAR END FINANCE REPORTS ARE FINISHED AND WILL BE POSTED BEFORE THE END OF THE MONTH.
IN DALE'S ABSENCE, JOHN REPORTED THAT WAYNE KENNEY WILL COVER DALES DUTIES WHILE HE IS ON VACATION. HOWEVER, JOHN NOTED THAT WAYNE WILL BE RESIGNING FROM HIS POSITION WITH THE VILLAGE AFTER THAT.
7. MEL'S REPORT - MEL MENTIONED ELECTION FILING IS ALMOST OVER AND ASKED PAM HOW LATE SHE WOULD BE OPEN ON THE LAST DAY OF FILING. PAM NOTED SHE WILL BE OPEN UNTIL FIVE THAT LAST DAY.
MEL REQUESTED COPIES OF THE VILLAGE POLICIES REGARDING WATER AND SEWER DEPOSITS, ADJUSTMENTS AND SHUT OFF POLICIES. PAM WILL FORWARD THEM TO MEL THIS WEEK.
MEL ASKED IF THERE WAS ANY UPDATE REGARDING A TOWN LOGO TO BE CREATED BY THE WEAUBLEAUSCHOOL ART CLUB. HE SUGGESTED WE MIGHT GIVE 1ST, 2ND, AND 3RD PLACES TO THE WINNERS. HE ALSO NOTED THE LOGO COULD BE PAINTED ON THE VILLAGE WATER TOWER.
HE WONDERED WHAT HAPPENED WITH EXPERIENCE WORKS AND THE SPECIAL MEETING WE HAD WITH THEM IN NOVEMBER. PAM REPORTED THEY WERE SUPPOSED TO COME TO CITY HALL THE FOLLOWING MONDAY TO SIGN PAPERWORK BUT HAD NEVER SHOWN UP OR CONTACTED US.
WITH REGARD TO THE OLD BAND UNIFORMS(DATED FEB. 21, 1940)THAT DALE FOUND IN THE ATTIC OVER THE VILLAGE SHOP, MEL SUGGESTED SEEING HOW MANY OLD UNIFORMS WERE AVAILABLE AND OFFERING THEM TO ANY COLLINS BUSINESS WHO MIGHT BE INTERESTED IN HAVING THEM.
MEL WONDERED HOW WE WERE DOING WITH LAGOON CAPACITY AND MENTIONED THERE WERE MANY PROJECTS HAPPENING NOW WITH ARRA FUNDS. PAM SAID SINCE THE VILLAGE HAD LOST TWO BUSINESSES THE LAGOON WAS NOW OPERATING WELL WITHIN LIMITS.
8. BOARD AND PUBLIC COMMENTS - JOHN ASKED THE BOARD FOR PERMISSION TO PURSUE ENGINEERING COMPANIES TO GIVE US A REPORT ON COST STRUCTURE OF A NEW WELL. RANDY MENTIONED THAT MRWA HAS TWO CIRCUIT RIDERS WHO'S JOB IS TO ASSIST MUNICIPALITIES WITH STIMULUS MONIES. HE SUGGESTED PAM GET A LIST OF ENGINEERS FROM HUMANSVILLE TO ADD TO THE LIST PROVIDED BY MRWA CIRCUIT RIDER HOWARD BAKER. MEL MENTIONED MECO WOULD ALSO BE A GOOD ENGINEERING COMPANY TO CONTACT. A MOTION WAS MADE BY SAM, SECONDED BY KATE, TO SOLICIT BIDS FOR CITY ENGINEER PURPOSES FOR W/S PROJECTS BY WRITTEN INVITATION BY THE CHAIRMAN AND THE CLERK TO BE SUBMITTED INSEALED BID FORM FOR THE FEBRUARY 8TH MEETING. ALL IN FAVOR, MOTION CARRIED. MEL SUGGESTED HAVING A SCORING SHEET AVAILABLE FOR TRUSTEES AT THE NEXT MEETING.
KELLY DOOLAN COMPLIMENTED DALE'S EXCELLENT JOB CLEANING SNOW DURING OUR LATEST SNOW STORM.
WITH REGARD TO ANY CONTRACT WITH THE FIRE DEPT, JOHN NOTED WE WOULD RE VISIT THAT AT A LATER DATE WHEN WE HAVE A FULL BOARD AND THE MAINTENANCE SUPERVISOR IN ATTENDANCE AT THE REGULAR MEETING.
MARK IS STILL ON RESTRICTED WEIGHT LIMITS AND THE VILLAGE STILL HAS NO MODIFIED OR LIGHT DUTY WORK AVAILABLE.
KATE REPORTED SHE AND ROGER INMAN ARE WORKING ON THE EASTER PARADE THAT'S TO BE HELDON MARCH 27. KATE SUGGESTED A FLOAT USING SOME OF THE OLD BAND UNIFORMS MIGHT BE A FUN IDEA.
A MOTION WAS MADE BY SAM, SECONDED BY HAVEN, TO ADJOURN, ALL IN FAVOR, MOTION CARRIED.
MINUTES TAKEN AND TYPED BY PAM MYERS, CITY CLERK.