March 4, 2014
Memorandum
TO: District 8 County Extension Agents
FROM: Donald W. Kelm
District Extension Administrator
Laura A. Huebinger
Extension Program Specialist
4-H Youth Development
subject: 2014 District 8 4-H Spring Judging Contests
CONTEST / ENTRY DEADLINE / CONTEST DATE / CONTEST LOCATION / REGISTRATION TIME / CONTEST START TIMEEntomology Identification Contest / Monday, March 17, 2014 / Thursday, March 27, 2014 / D8 AgriLife Research & Extension Center, Stephenville / 3:00pm / 3:00pm
Horse Judging Contest / Monday, March 24, 2014 / Saturday, April 5, 2014 / Dick Freeman Arena, TAMU / 7:30am / 8:15am
Range & Pasture Grass Identification / Monday, March 31, 2014 / Friday, April 11, 2014 / Flat Top Ranch
Bosque County / 9:00am / 9:15am
Range Evaluation Contest / Monday, March 31, 2014 / Friday, April 11, 2014 / Flat Top Ranch
Bosque County / 1:00pm / 1:15pm
Wool Judging Contest / Monday, April 14, 2013 / Friday, April 25, 2014 / Tarleton State University, Stephenville / TBA / TBA
Mohair Judging Contest / Monday, April 14, 2013 / Friday, April 25, 2014 / Tarleton State University, Stephenville / TBA / TBA
Livestock Judging Contest / Monday, April 14, 2014 / Saturday, April 26, 2014 / Pearce Pavilion, TAMU / 7:15am / 8:00am
Meat Identification & Evaluation / Monday, April 14, 2014 / Saturday, April 26, 2014 / Rosenthal Meat Science & Technology Center, TAMU / 7:30am / 8:00am
Soil Judging Contest / Monday, April 14, 2014 / Saturday, April 26, 2014 / O.D. Butler Jr. Animal Science Complex (ASTREC), TAMU / 7:45am / 7:45am
DISTRICT 8 4-H SPRING JUDGING CONTESTS
Agent Specific Responsibilities, Notes & Reminders
Entry Form / · Entries will be submitted through the attached Excel spreadsheet for the following contests:o Entomology Identification
o Wool Judging
o Mohair Judging
o Range & Pasture Grass Identification
o Range Evaluation
o Meat Identification & Evaluation
o Soil Judging
· Entries will be submitted through 4-H Connect for the following contests:
o Horse Judging
o Livestock Judging
· There is a different worksheet/tab at the bottom for each contest. Select the correct contest then complete the form and email to Laura Huebinger by the respective due date. You most likely send the spreadsheet to Laura multiple times if you have teams in several contests.
Entry Fees / · There will be a $5 entry fee per contestant for the following contests:
Contest / 4-H Connect Registration Dates / Payment must be received by 4-H Foundation
Horse Judging / March 10-24, 2014 / Monday, March 31, 2014
Livestock Judging / March 24-April 7, 2014 / Monday, April 14, 2014
Each 4-H member will need to register on 4-H Connect. If checks are being mailed they must be received by the date above and be mailed with the appropriate Transfer (Invoice). Remember, the Transfer (Invoice) cannot be created until it is approved at the District level, so you must approve them in a timely manner at the County level. Mail check and Transfer to the following address:
Texas 4-H Foundation
PO Box 11020
College Station, TX 77842
Make sure the check and Transfer (Invoice) are received by the due date above.
· The following judging contests have no entry fee: Entomology, Wool, Mohair, Range & Pasture Grass Identification, Range Evaluation, Meat Identification & Evaluation, and Soil.
Late Fees / · Late entries will be permitted with an additional $20 late fee per 4-H member 48 hours after the regular contest deadline.
· No additional entries will be accepted after the late deadline.
· This applies to all judging contests – not just the contests with entry fees.
Entomology / · Committee – Mike Berry*, Emily Cooper
· Contest Assistance –Agents with teams will be responsible for assisting as needed with registration, tabulation, and awards.
Wool & Mohair / · Committee – Whit Weems, Emily Cooper
· Contest Assistance – This contest will be held the day following the Tarleton CDEs for FFA teams. Agents with teams will be responsible for assisting as needed with registration, tabulation, and awards.
Range & Pasture Grass Identification
and
Range Evaluation / · Committee – Marty Vahlenkamp*, Jon Gersbach, Erin Hensley, David Winkler
· Contest Assistance –Agents with teams will be responsible for assisting as needed with registration, tabulation, and awards.
Livestock / · Agent Assignments
Assignment / Agent
Registration / W. Mark Arnold
Shane McLellan
Group Leaders / Shawn Davis
Pasquale Swaner
Listen to Intermediate Reasons / Lyle Zoeller
Reasons Scribes / Erin Hensley
David Groschke
Snack Table / Amber Moore
Sheryl Raley
Awards / Edward Schneider
Additional assignments will be made as needed.
· Awards – This contest has chosen to get its own awards. All awards will be provided by this committee.
· Awards Presentation – Awards are scheduled for approximately 3:00pm. If weather permits, awards will be presented outside.
· PA System – David Groschke will bring the PA System for awards ceremony.
· Snacks during reasons – Laura and Amber will coordinate to provide snacks for D8 contestants during reasons.
Meat / · Committee – Kristen Greer*, Kaitlyne Davis
· Contest Assistance –Agents with teams will be responsible for assisting as needed with registration, tabulation, and awards.
· Awards – This contest has chosen to get its own awards. All awards will be provided by this committee.
Horse / · Committee – Zach T. Davis, Erin Hensley, Amber Moore, Page Bishop
· Group Leaders – Each county will need to submit the name of a volunteer to serve as a Group Leader.
· Reasons – Agent committee and other agents in attendance will need to be available to help with reasons and any other duties as needed that day.
· Awards – This contest has chosen to get its own awards. All awards will be provided by this committee.
· Awards Presentation – Awards are scheduled for approximately 1:30pm.
Soil / · Committee – Jon Gersbach*
· Contest Assistance –Agents with teams will be responsible for assisting as needed with registration, tabulation, and awards.
If you have any participants requiring auxiliary aids or special accommodations, please let us know at the time entry materials are due. Please review the entire packet as there have been changes from previous years! As always, if you have any questions or concerns, please let us know!
DISTRICT 8 4-H SPRING JUDGING CONTESTS
Participant Information
District Contest Information
CONTEST / CONTEST DATE / CONTEST LOCATION / REGISTRATION TIME / CONTEST START TIMEEntomology Identification Contest / Thursday, March 27, 2014 / D8 AgriLife Research & Extension Center, Stephenville / 3:00pm / 3:00pm
Horse Judging Contest / Saturday, April 5, 2014 / Dick Freeman Arena, TAMU / 7:30am / 8:15am
Range & Pasture Grass Identification / Friday, April 11, 2014 / Flat Top Ranch
Bosque County / 9:00am / 9:15am
Range Evaluation Contest / Friday, April 11, 2014 / Flat Top Ranch
Bosque County / 1:00pm / 1:15pm
Wool Judging Contest / Friday, April 25, 2014 / Tarleton State University, Stephenville / TBA / TBA
Mohair Judging Contest / Friday, April 25, 2014 / Tarleton State University, Stephenville / TBA / TBA
Livestock Judging Contest / Saturday, April 26, 2014 / Pearce Pavilion, TAMU / 7:15am / 8:00am
Meat Identification & Evaluation / Saturday, April 26, 2014 / Rosenthal Meat Science & Technology Center, TAMU / 7:30am / 8:00am
Soil Judging Contest / Saturday, April 26, 2014 / O.D. Butler Jr. Animal Science Complex (ASTREC), TAMU / 7:45am / 7:45am
Registration: Contact your County Extension Agent
http://counties.agrilife.org/
DISTRICT 8 4-H ROUNDUP
General Rules & Guidelines
Abbreviated Version for Judging Contests
1. Rules and Guidelines
All District contests will be conducted by the rules printed in the District 8 General Rules and Guidelines and in the 2014 Texas 4-H Roundup Guide. If an inconsistency exists, the Texas 4-H Roundup Guide rules will always supersede District policies, rules, and guidelines. All contests listed in the Texas 4-H Roundup Guide will be included in District Contest provided there are sufficient entries.
2. Membership
Participants must be a bona fide 4-H member, currently enrolled in their respective county program.
3. Age Divisions
There will be three (3) age divisions (Junior, Intermediate, and Senior) in all contests, except those listed below where there will be two (2) age divisions (Junior and Senior). The Food Show will be for the Senior age division only.
District 8 Contests with two (2) age divisions:
Food Challenge
Dairy Judging
Leaders 4 Life Skillathon
Quiz Bowls (Beef, Horse, and Nutrition)
A 4-H member’s 4-H age is determined by his or her age on August 31, 2013 and is as follows:Division / Ages / Birth date between:
Junior / 8 years old and in 3rd grade or 9 - 10 years / Sept 1, 2002 – Aug 31, 2005
Intermediate / 11-13 years of age / Sept 1, 1999 – Aug 31, 2002
Senior / 14 - 18 years of age / Sept 1, 1994 – Aug 31, 1999
Only Senior aged members may advance to the state qualifying competition at Texas 4-H Roundup.
4. Participation/Entries
4-H members must be certified by the County Extension Agent to participate at any District 4-H event.
Each county may enter the following number of entries at District 8 Contests:
Judging Contests 3 teams per county per age division
All team members must be from the same county and within the same age division. Exception: in team presentations, Juniors can move up and participate in the Intermediate category with an Intermediate team. Intermediates may not move to the Junior division. Juniors or Intermediates may not participate in the Senior division.
Seniors Qualifying for more than one Texas 4-H Roundup event
Senior age members who qualify for state in contest areas that conflict at Texas 4-H Roundup must choose the contest in which they will advance. Members qualifying for advancement in more than one category will need to report to the district hub prior to leaving the contest to designate the category in which they will advance. Members who do not report their decision to the district hub by the conclusion of District Roundup will have the first reported contest declared as the contest in which they will advance, and the state opportunity in the other contest will be offered to the next qualified placing participant.
Substitutions for Districts 4-H Contests
Each county should determine their own guidelines to follow in their County 4-H Roundup regarding substitutions when they advance to District Roundup.
Senior Substitutions for Texas 4-H Roundup
District 8 will follow the substitution rules as outlined in the current year’s Texas 4-H Roundup Guide. To be an eligible substitute, he/she must have attended and competed in another competitive District 8 4-H event.
5. Academic Eligibility of Participants
According to the Texas Education Code, a 4-H member must be deemed “eligible” to compete in an event that takes place on a weekday or weekend. All 4-H youth, including youth in public, private, and/or home school must adhere to the following guidelines regarding extracurricular activities and academic eligibility:
- Complete a “Declaration of Eligibility Form”
(available at: http://texas4h-tamu-edu.wpengine.netdna-cdn.com/files/2012/01/agent_extra_declaration.pdf)
OR
- Name of 4-H member must appear on a list of eligible students to participate in a specific extracurricular activity signed by the school principal or designee.
If a 4-H member is ineligible for a 4-H competitive event, the agent must notify the 4-H member, his/her parents, and the district office, by letter, of this situation. If the parent has any questions, he/she should be referred to the school administrator.
6. Entry Forms
All contest entries must be submitted on the designated attachments and are due in the District Office no later than the indicated dates. Please type the entry form and check for correct spelling of names and correct birth dates.
7. Auxiliary Aids/Special Accommodations
If 4-H members that are participating in District 4-H events require auxiliary aids or special accommodations, please notify the District Office at the same time that entry materials are due.
8. Change of Entry Forms
If, after emailing the county entry forms, substitutions are necessary, complete a Change of Entry Form by typing or printing for each contest where substitutions should be made and turn these in at the appropriate contest location before the contest begins or send to the District Office prior to the contest. Please fill out blanks that apply. Agents are responsible for completing, signing, and ensuring that substitution forms are submitted. NOTE: NO CHANGES WILL BE TAKEN OVER THE PHONE!!
DISTRICT 8 4-H ROUNDUP
Contest Specific Guidelines, Notes, and Reminders
Entry Fees / · There will be a $5 entry fee per contestant for the following contests:Contest / 4-H Connect Registration Dates
Horse Judging / March 10-24, 2014 / Your County Office may set an earlier date and you must follow your county’s deadline!
Livestock Judging / March 24-April 7, 2014 / Your County Office may set an earlier date and you must follow your county’s deadline!
Each 4-H member will need to register on 4-H Connect.
· The following judging contests have no entry fee: Entomology, Wool, Mohair, Range & Pasture Grass Identification, Range Evaluation, Meat Identification & Evaluation, and Soil.
Late Fees / · Late entries will be permitted with an additional $20 late fee per 4-H member 48 hours after the regular contest deadline.
· No additional entries will be accepted after the late deadline.
· This applies to all judging contests – not just the contests with entry fees.
Awards / · The top three (3) teams and the top five (5) individuals in each age division in each contest will receive awards. Additional awards may be presented depending upon donor support
· Some contests may present additional awards based upon donor amounts.