City of Belle Fourche

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May 7, 2012 @ 7:00 P.M.

City of Belle Fourche

City Hall – 511 6th. Avenue

Belle Fourche, SD 57717

The Common Council of the City of Belle Fourche met in Regular Session with Mayor Gary Hendrickson presiding.

Members present were:

First Ward Council Members: Chrisann Mateer and Larry Schuldies

Second Ward Council Members:Greg Raisanen and Cindy Snook

Third Ward Council Members: Karen Wagner on speaker phone

Fourth Ward Council Members: John Washburn and Harold Brost

Absent wasToni Moncur

Also present: City Attorney Dwight Gubbrud), City Engineer Rick Schlechter, Police Chief Rob Hansen,Public Works Director Dirk Hoffman, BFACC Director Michelle Deyo-Amende, Museum Director Rochelle Silva, Chamber Director Teresa Schanzenbach and Finance Officer Sharon Mins.

AGENDA

1. The meeting was opened with the Pledge of Allegiance of the United States of America.

2. Motion Washburn, secondSchuldiesto adopt the Agendawith the addition of 2a. Oaths of Office for Elected Officials and 3a. Oaths of Office for Appointed Officials. Motion carried.

3. Motion Snook, second Raisanen to approve the minutes ofthe regular meeting of April 16, 2012. Motion carried.

4. Mayors Report:

• A thank you was received from Black Hills Roundup, Mark Leverington for the City’s donation for Fireworks.
• The Herman Family sent a thank you for the funeral flowers.
• A thank you was received from CATS for the City’s 2012 allocation

5. General Public Comments: None

Next Meeting Date/Reports

Airport-Tuesday, May 15, 2012 at 5:30 P.M. – Airport

Ambulance- Thursday, May 17, 2012 at 5:30 P.M. – Courthouse

BFACC-Monday, May 14, 2012 at 4:00 P.M –BFACC– The 20th Anniversary celebration will be June 8-10 and preparations are being made for summer activities.

Chamber of Commerce- Third Wednesday for April & May -, May 16, 2012 at 7:00 A.M. – Chamber – A Calendar of Events of Belle Fourche activities for May thru September was distributed. Economic Development will be having a special meeting on May 8th. Preliminary plans for the Industrial Park will be reviewed. Teresa will be conducting hospitality training for the Museum employees and volunteers at the Country Club on May 8th. at 11:00 A.M.

Center of the Nation Business Association- First and Third Tuesday, the next meeting has been changed to May 22, 2012 at 5:30 P.M. – AmericInn Breakfast Room.

Economic Development- Third Tuesday, May 15, 2012 at 7:00 A.M. – Chamber

Legal-Finance– Monday, May 14, 2012 at 5:15 P.M.

Library- Tuesday, June 5, 2012 at 5:15P.M. – Library (No May Meeting)

Museum – Monday, May 14, 2012 at 5:00 P.M. – Preparing for summer activities. There were 316 visitors for the month of April from 17 states and 3 countries. Admission fees have totaled $500 to date. The Saturday Brunch wool presentation was attended by 50 people. The Museum will be preparing two meals for the Medora to Deadwood riders on August 30 & 31.

Planning & Zoning-First Wednesday, June 6, 2012at 7:00 A.M. – Council Chambers

Police- May 10, 2012 at 12:00 P.M. – Council Chambers

Public Works-Monday, May 14, 2012 at 7:00 P.M. – Council Chambers

PUBLIC HEARINGS

CONSENT AGENDA

The following items were discussed by the appropriate Council Appointed Committee / Board, with membership including at least one City Council Member, and unanimously recommended, by the quorum, for approval, and placed on the consent agenda for final action to be taken on all items by a single vote. Any item may be removed from the consent agenda by the Mayor or a Councilperson for separate consideration.

Airport Board

1. Recommend to call for bids on the Airport Improvement Project No. 3-46-0072-11-2011 – Apron Reconstruction and Runway 32 Turnaround Construction, contingent upon FAA and SDDOT funding.

1. Recommend to pay Brosz Engineering for services on the Airport Improvement Project No. 3-46-0072-11-2011 – Apron Reconstruction and Runway 32 Turnaround Construction – Design and Preparation of Plans – Invoice No. 3180 in the amount of $5,332.71.

1. Recommend bids received on the Airport Improvement Project No. 3-46-0072-11-2011 will be reviewed by Brosz Engineering and City Engineering Staff with a recommendation going directly to Belle Fourche City Council for their action.

BFACC Board

Museum Board

1. Recommendation CIP Funds be used to pay the following bills for the Storage Project, then reimbursed from the Deadwood Historic Preservation Commission Grant: Air Doc - $3,599.37; Johnson Electric - $2,668.32 and Dakota Lumber - $196.38

Planning and Zoning Board

1. Recommendation to approve Final Plat of owner, 4L,LLC of Lots 2B-1 & 2B-2, SW ¼ SE ¼, Section 3, T8N, R2E, BHM, City of Belle Fourche with conditions as cited by Engineer Schlechter.

Police Committee Board

Nothing at this time.

Public Works Committee

1. Recommendation to approve Account Adjustments as on file at City Hall.
2. Recommendation to approve Landlord Exemptions as on file at City Hall.
3. Recommend approval to go out to bid for baler wire for the Landfill.
4. Recommend approval to rehire Russell Albertson as seasonal help for Public Works Department for the summer of 2012 at Grade 4, Step 7 ($9.14 per hr.).

Legal Finance Committee

1. Recommendation to authorize Nora Erhart and Sharon Mins to attend the Human Resource and Finance Officer School in Huron on June 12-15, 2012. Registration is $25 for Human Resource and $75 for Finance Officer’s School.

Library Board

Nothing at this time.

Motion Washburn second Mateer to approve the Consent Agenda. Motion carried.

REGULAR AGENDA

1. Certificates of Service were presented to Cindy Snook, Ward 2, John Washburn, Ward 4 and Harold Brost, Ward 4.

1. Certificates of Election were presented to Mayor Gary Hendrickson, Chrisann Mateer, Ward 1; Gloria Landphere, Ward 2; Dawn Bowar, Ward 4 and David Pummel, Ward 4.

2a. Judge Bastian administered the Oaths of Office to the Elected Officials.

1. Mayor Appointments of City Officials were as follows: City Attorney Dwight Gubbrud, Public Works Director Dirk Hoffman, Finance Officer Sharon Mins, City Engineer Rick Schlechter, Chief of Police Robert Hansen, Police Sergeant Scott Jones, Police Sargeant Jamie Dinkel, Police Officers Josh Bach, Jason O’Connor, Jeremy Biegert, Austin Peterson, Scott Stiegelemeier, Christopher Schmoker, Sarah Canida and Katie Allart.

3a. Judge Bastian administered the Oaths of Office to the Appointed Officials.

(Karen Wagner was on speaker phone at this time.)

1. Motion Pummel to nominate Karen Wagner as Council President. Motion Schuldies, second Mateer nominations cease and a unanimous ballot be cast for Karen Wagner. Motion carried.

Motion Wagner to nominate David Pummel as Council Vice-President. Motion by Schuldies to nominate Chrisann Mateer for Council Vice-President. Motion Schuldies, second Raisanen nominations cease. Motion carried. Following a secret ballot the vote was Chrisann Mateer 5 votes and David Pummel 2 votes.

1. Motion Mateer, second Wagner to ratify the Mayors Appointments for Standing Committees as follows: Motion carried.

Public Works Committee

Meets every 2nd & 4th Monday of the Month at 7p.m. –City Hall

Deals with: Water – Sewer – Streets – Engineering – Shop- Lighting- Landfill- Parks-Softball Fields – Soccer Fields – Cemetery – Roundup Grounds – Custodial Maintenance

Chair Person: David Pummel

Members: Chrisann Mateer, Toni Moncur & Gloria Landphere

Police Committee

Meets every 2nd Thursday of the Month at 12:00 Noon- City Hall

Deals with: Fire- Ambulance –Dispatch-Civil Defense

Chair Person: Greg Raisanen

Members: Dawn Bowar, David Pummel & Larry Schuldies

Legal/Finance Committee

Meets every 2nd & 4th Monday at 5:15 p.m.- City Hall

Deals with: Tax-Finance-Real Estate-Insurance-License-Personnel-Liquor -Legal

Chair Person: Karen Wagner

Members: Greg Raisanen, Larry Schuldies & Dawn Bowar

Public Relations

Deals with: Chamber & Business Associations

Council Representative: Karen Wagner - Chamber

Council Representative: Chrisann Mateer - Center of the Nation Bus. Assoc.

Roundup Coordination

Deals with: Belle Fourche Round Up

Members: Greg Raisanen, Karen Wagner & Toni Moncur

Above this line are the Mayor’s Appointments BFCO2.04.090

Below this line requires Council Ratification

Development Corp 3rd Tuesday of the Month 7am-Chamber Office

Council Representative: Karen Wagner

Library Board - 3 Year Terms

Meets the 1st Tuesday of the month at 5:15 p.m. - Library

Council Representative: Chrisann Mateer

Members: Harlene Hill (2013), Beth Morey (2013), Paul Howard (2011) Lorraine Klingler (2011), Sheila West ( 2012)

Museum Board

Meets every 2nd Monday of the month at 5:00 p.m. -Museum

Council Representative: Larry Schuldies

Honorary Member: Shirley O’Leary

Members: Charlie Johnson (2013), Angela Reder (2013), Eleanor Marousek (2012), Wilbur Newland (2012) Lorraine Klingler (2014), Todd Fierro (2014)

Planning & Zoning

Meets every 1st Wednesday of the month at 7:00 a.m.- City Hall

Council Representative: Gloria Landphere, David Pummel

Members: Jim Doolittle (2011), Deb Fernen (2013), Cindy Snook (2013)

Airport Board

Meets every 3rd. Tuesday of the month at 5:30 p.m.- Airport

Council Representatives: Larry Schuldies & Toni Moncur

Members: Stan Harms (2014) Bob Wagner (2013) Terry Batterman (2011) John Chayka (2012)

Belle Fourche Area Community Center Board – 4 Year Term

Meets every 2nd Monday of the month at 4:00 p.m. – BFACC

Deals with: Recreation-Community Hall-Bowman Hall

Council Representatives: Greg Raisanen, Dawn Bowar

Members: Chuck Snoozy (2012), Melissa Kraft (2011), Dennis Simmons (2015)

Mayor’s Council on Community Council for Education- No term

Council Representative: Chrisann Mateer

Black Hills Council of Local Governments

Representatives: Mayor Gary Hendrickson & Chamber President

Board of Appeals

Licensed Members: Doug Bruggeman – Licensed Electrician, Don Anderson- Licensed Plumber, Melvin Eaton- Licensed Contractor

Members: ______T.B.A.______& ____T.B.A.______

Martha Wierzbicki – Building Inspector as Secretary

Appraisers

Members: Cass Heimbaugh, Alvin Shaw, Jim Ross, & Willard Pummel

Teen Court

Council Representative: Toni Moncur

City Law Enforcement Representative: Chief of Police Robert Hansen

T.I.F. Project Review Committee

Chair Person: Greg Raisanen

Alternate: Gloria Landphere

County Commission Representative: Kim Kling

Economic Development Representative: Dr. John Jackson

Contractor Representative: Merlin Porterfield

Advisory Members: Mayor Gary Hendrickson, Finance Officer Sharon Mins, & City Engineer Rick Schlechter

5th Avenue Committee

Chair Person: Greg Raisanen

Council Member: Toni Moncur

Citizen Representatives: Richard Wells, Todd Watson, Todd Fierro, Charlie Johnson, & Ellis Tripp,

Advisory Members: Mayor Gary Hendrickson, City Engineer Rick Schlechter & Public Works Director Dirk Hoffman

River Walk Task Force ~ Suspended for now

County Fair Board Representatives

Council Members: Larry Schuldies & Gloria Landphere

Northern Hills Regional Rail Road Authority- Oct. Appointment

Members: Ellis Tripp & LaVern Bills

Ambulance Board – Per Agreement

Meets every 3rd Thursday of the month at 5:30 pm - Courthouse

Council Member: Larry Schuldies Council Member: Gloria Landphere

Dispatch Advisory Committee – Per Agreement

Chief of Police: Robert Hansen

Council Member: Karen Wagner Citizen Representative: T. B. A.

High School Rodeo

Council Members: Larry Schuldies & Toni Moncur

1. Motion Mateer, second Pummel to designate Butte County Post as official newspaper. Motion carried.

1. Motion Schuldies, second Raisanen to designate the official depositories as follows: First Interstate Bank, Pioneer Bank & Trust and Wells Fargo Bank. Motion carried.

1. Motion Raisanen, second Pummel to approve First Reading Ordinance No. 3-2012, “An Ordinance Amending Chapter 2.48 City Cemeteries”. Motion carried.

1. Motion Pummel, second Landphere to accept resignation of Katina Horst , part-time Custodial/Maintenance Department, effective April 20, 2012. Motion carried.

1. Motion Schuldies, second Raisanen to recommend the following persons be hired/rehired as seasonal employees. They will report to work as soon as schedules allow. Motion carried.

Rehire:Kyle GremseGrade 4, Step 7 ($9.14)

Hire:Ryan LarsenGrade 4, Step 4 ($8.37)

Alexandra BushGrade 4, Step 3 ($8.12)

James MarxGrade 4, Step 3 ($8.12)

Kemper GussoGrade 4, Step 3 ($8.12)

Cory KarasGrade 4, Step 3 ($8.12)

Trey HormanGrade 4, Step 3 ($8.12)

1. Motion Pummel, second Raisanen the following recommendation be sent back to Public Works for further discussion. Motion carried.

Recommend that Molly O’Connell be granted a wage adjustment as custodial/maintenance technician retroactive to March 16, 2012 when she began to fill in for a custodial/maintenance technician on medical leave. The wage adjustment will be only for hours worked as a custodial/maintenance technician and not for other hours worked for the City of Belle Fourche. She will be receiving the same wage as others in the same custodial/maintenance position. This adjustment will be from a Grade 4, Step 1 ($7.66 per hr.). to Grade 8, Step 2 ($10.50 per hr.).

1. Motion Pummel, second Schuldies to approve to hire Kimberly Somervold for part-time in Custodial Maintenance at Grade 8, Step 2 ($10.50 per hr.) with a six month review period. Ms. Somervold will begin in this position as soon as possible. Motion carried.

1. Motion Wagner, second Raisanen to authorize the Mayor to sign the Agreement for Transfer of Entitlements to the State of South Dakota for the airport crack sealing project estimated at $10,000. City cost will be 2% of the total project. Motion carried.

1. Motion Schuldies, second Mateer to to approve the DBE (Disadvantaged Business Enterprise) Plan for the Belle Fourche Municipal Airport as prepared by Brosz Engineering. Motion carried.

1. Motion Raisanen, second Mateer to approve the bills as presented. Motion carried.

Motion Raisanen, second Pummel to go into executive session for personnel at 7:33 P.M. Motion carried.

Mayor Hendrickson declared to return to regular session at 7:43 P.M.

Motion Mateer, second Pummel to approve the immediate termination of employment of Barry Noor. Motion carried.

Motion Raisanen, second Schuldies to adjourn the meeting at 7:43 P.M. Motion carried.

Bills

A & B BUS; CONT SERVICES $62.64:AMCON; OTHER-RESALE $790.04:AMELIA MOORE; SUPPLIES $175.00:ANTONIO FIGUEROA; REFUND $24.33:BANYON DATA; COMP/SWARE $2,435.00:BETTY SEAMAN; REFUND $19.79:BEV BUNNY; REFUND $15.27:BF CHAMBER OF COMMERCE; DONATIONS $40.00:BH AREA HABITAT; REFUND $16.78:BH POWER; UTILITIES $25,011.84:BIG D OIL; GAS/FUEL/OIL $11.68:BH ROUNDUP; ADVERTISING $300.00:BROSZ ENGINEERING; IMP PROJECT $5,322.71:BSN SPORTS; SUPPLIES $315.00:BUDGET APPLIANCE; EXHIBIT SUPPLIES $1,008.67:CEMETERY SERVICES; REP/MAINT $34.67:CENTRAL PARTS; REP/MAINT $257.75:CENTURY LINK; TELE/INTERNET $164.91:CHARITY KEIL; REFUND $1.15:CHRIS SCHMOKER; GAS/FUEL/OIL $73.32:DAKOTA EQUIP; REP/MAINT $53.94:DAKOTA FLUID POWER; SUPPLIES $99.35:DAKOTA LUMBER; REP/MAINT $1,374.49:DAKOTA PUMP; REP/MAINT $1,895.97:DEAN R CRISMAN; REFUND $19.79:DRUG SCREENING; REFUND $16.94:EKE; HELMER ROAD $136,267.50:ENVIRONMENTAL PRODUCTS; SUPPLIES $190.40:ERIC BARBAREVECH; REFUND $13.80:EVIDENT CRIME

SCENE; SUPPLIES $177.75:EZ FABRICATION; SUPPLIES-SIGNS $62.80:FAST BREAK SCREEN PRINTING; OTHER-RESALE $807.00:FINKBEINER FEED; HELMER ROAD $1,764.25:FIRST INTERSTATE BANK; EQUIPMENT $1803.95:FISHER BEVERAGE CO; BEER-RESALE $7,585.44:FRONTIER GLASS; REP/MAINT $472.77:G & Y ENTERPRISES; SUPPLIES $47.42:GALLS; UNIFORMS $119.49:GARY HENDRICKSON; TRAV/CONF $66.60:GILLETTE FENCE; REP/MAINT $583.30:GOLDEN WEST TECH; EQUIP LSES $869.83:GRANT MASON; REFUND $13.77:GREAT PLAINS FIRE; SUPPLIES $949.00:HAWKINS; CHEMICALS $3,681.92:HEATHER BONEBRAKE; REFUND $16.78:HERSRUDS; REP/MAINT $98.38:HILLYARD; SUPPLIES $1,331.29:HOSETH; REP/MAINT $200.60:JOHNSON BROS WESTERN; LIQUOR-RESALE $17,663.73:JOHNSON ELECTRIC; IMP PROJECT $3,499.62:JOY MULLEN; REFUND $40.83:KARI LESMEISTER; REFUND $200.00:KBFS RADIO; ADVERTISING $55.00:KIM SMOOT; UNIFORMS $99.97:KMART; SUPPLIES $5.00:KNOLOGY; TELE/INTERNET $1,042.02:L & P FINANCIAL SERVICES; BALER $2,615.38:LARSON CO; REP/MAINT $84.87:LAWRENCE COUNTY; BEAUTIFICATION $26.50:LEANN STEFFEN; REFUND $43.16:LIBBY HUBER; REFUND $10.75:LOVE THAT SHOPPE; EXHIBIT SUPPLIES $33.73:MCGAS PROPANE; GAS/FUEL/OIL $150.60:MILISSA NORE; REFUND $200.00:MONIKA HOTZ; REFUND $0.17:MOTIVE PARTS; SUPPLIES $1,198.94:MPMA; DUES & FEES $50.00:NEVE'S; UNIFORMS $685.43:NORA ERHART; TRAV/CONF $99.40:NORTH CENTRAL SUPPLY; BUILDING $6,550.48:NH TRAINING; IMP PROJECT $215.00:OFFICE EMPORIUM; SUPPLIES $87.54:ONE WAY SERVICE PROS; REP/MAINT $737.45:OWL CREEK ENTERPRISE; IMP PROJECT $19,953.27:PEPSI COLA; OTHER-RESALE $93.00:PETTY CASH – FO; POSTAGE $104.55:PITNEY BOWES; CONT SERVICES $546.81:PIZZA HUT; SUPPLIES $28.00:PORTERFIELD ELEC; REP/MAINT $76.53:POSY PALACE; SUPPLIES $55.00:POTOMAC AVIATION; REP/MAINT $250.00:PRAIRIE WIND; GAS/FUEL/OIL $2,869.90:QUILL CORP; SUPPLIES $594.75:RAPID DELIVERY; POSTAGE $49.20:RESERVE ACCOUNT; POSTAGE $456.73:RICK BARTELS; REFUND $200.00:ROCHELLE SILVA; DUES & FEES $40.00:RON MILES; CONT SERVICES $25.00:ROUNDUP BUILDING CENTER; SUPPLIES $313.51:S & S WORLDWIDE; SUPPLIES $199.99:SAMS CLUB; SUPPLIES $298.56:SCHUYLER RUBBER; REP/MAINT $1,416.40:SCOTT PETERSON MOTORS; REP/MAINT $33.39:SD DENR FEES; DUES & FEES $2,279.37:SHEEHAN MACK; REP/MAINT $1,933.75:SIGNS NOW; REP/MAINT $199.84:SITE WORK SPECIALISTS; REP/MAINT $18,379.27:SOLAR SOUND CORP; REP/MAINT $225.12:SPORTSMITH; REP/MAINT $76.50:STEREOS N STUFF; SUPPLIES $699.37:STURDEVANT'; REP/MAINT $277.83:SUMMIT SIGNS; SUPPLIES $573.66:SUPERIOR SANITATION; CONT SERVICES $648.00:TEAM LABORATORY CHEM; CHEMICALS $1,021.50:TOUR ICE; OTHER-RESALE $77.60:TRAVEL & RECREATION; ADVERTISING $235.00:VALIANT VINEYARD; WINE-RESALE $123.00:VALLEY AUTO; REP/MAINT $35.00:VANCE, JANA; REFUND $250.00:VERIZON WIRELESS; TELE/INTERNET $637.54:VICKY THEIL; REFUND $200.00:VISITOR MAGAZINE; ADVERTISING $141.67:WAYNE STARK; SUPPLIES $2,225.00:WELL'S PLUMBING SUPPLIES; REP/MAINT $664.71:WEST TIRE; REP/MAINT $88.00:WESTERN COMMUNICATIONS; REP/MAINT $40.00:WESTERN STAR; EQUIP LSES $238.73:WESTERN STATES FIRE; CONT SERVICES $340.00:WINNERS CIRCLE; AWARDS $5.20:ZACH TOPE; REFUND $50.00:LIBRARY:A & B BUSINESS; EQUIP LSES$46.75:AUDIO EDITIONS; AUDIO VISUAL$8.00:CENTER POINT PUB; BOOKS$77.88:CREATIVE PRODUCT SOURCE; SUPPLIES$299.75:DEMCO; SUPPLIES$273.03:DOUBLEDAY BOOK CLUB; BOOKS$13.00:EMERY PRATT; BOOKS$999.49: FIRST INTERSTATE BANK; EQUIPMENT $226.54:GOLDEN WEST; COMP/SWARE$70.00:GREY HOUSE PUBLISHING; BOOKS$177.50:LONG RIDER BOOKS; BOOKS$1,125.05:MICROMARKETING; AUDIO VISUAL$21.45:MYSTERY GUILD BOOK CLUB; BOOKS$32.68: OFFICE EMPORIUM; SUPPLIES $648.00:OUTSIDE MAGAZINE; PUBLICATIONS$29.95:OXMOOR HOUSE; BOOKS$42.91:PENWORTHY CO; BOOKS$164.82:READER SERVICE; BOOKS$25.47:REMINISCE; BOOKS$25.98: STEREOS N STUFF; SUPPLIES $63.98: SUMMIT SIGNS; SUPPLIES $35.84:TASTE OF HOME BOOKS; BOOKS$30.98

Approved ______

Gary Hendrickson, Mayor

Attest: ______

Sharon Mins, Finance Officer

Published once at the approx. cost of $______