February 28, 2011
BOARD OF COUNTY COMMISSIONERS
REGULAR BOARD MEETING
MONDAY, FEBRUARY 28, 2011
The Board of County Commissioners in and for Wakulla County met for a regular scheduled Board Meeting on Monday, February 28, 2011 with Chairman Mike Stewart presiding. Present were Commissioners Lynn Artz, Alan Brock, Randy Merritt, and Jerry Moore. Also, present were Interim County Administrator Tim Barden, County Attorney Heather Encinosa and Deputy Clerk Evelyn Evans.
Invocation and Pledge of Allegiance provided by Commissioner Stewart.
APPROVAL OF AGENDA
(CD4:58) Commissioner Artz moved to approve the Agenda with the following modifications:
Awards and Presentations moved to the beginning of the meeting.
Commissioner Artz – requests to pull her item (21c) from the Agenda, pull item (11) on the Consent Agenda for discussion, and requests to make one announcement.
Commissioner Moore – requests to pull item (25) on the consent Agenda for discussion.
Second by Commissioner Merritt and the motion carried unanimously, 5/0.
AWARDS AND PRESENTATIONS
(CD5:00) Announcement of Emergency Medical Responder (First Responder) Graduates – Certificates presented to the graduates
(CD5:04) Announcement of CTST Member of the Year – Scott McDermid & Billy Jones
Keith Blackmar presented with plaque as CTST Member of the Year.
(CD5:08) Presentation to the Board and Wakulla County Community regarding transition of the Weatherization Assistance Program (WAP) and Low Income Home Energy Assistance Program (LIHEAP) Programs to the Capital Area Community Action Agency – Dorothy Inman-Johnson
Capital Area Community Action Agency is taking over WAP and LIHEAP in Crawfordville on March 1, 2011.
PUBLIC HEARING
(CD5:18) 1. Request Board approval to conduct the Public Hearing and consider adopting the Proposed Ordinance amending the County’s existing Comprehensive Impact Fee Ordinance
Commissioner Merritt moved to adopt the Ordinance as written. Second by Commissioner Moore with Commissioners Stewart, Moore, Merritt, and Brock in favor, Commissioner Artz opposed and the motion carried 4/1. (All Impact Fees reduced to 0)
(CD6:16) 2. Request Board approval to conduct the Public Hearing and consider adopting the Property Maintenance Code Ordinance
Commissioner Merritt moved to conduct the Public Hearing and adopt the Property Maintenance Code Ordinance with a caveat on Article III Section 3.01(b) to read, “That the provisions of this Ordinance shall apply only to non-owner occupied structures.” Second by Commissioner Brock and the motion carried unanimously, 5/0.
CITIZENS TO BE HEARD
(CD6:35) 1. Vic Lambou – growth paying for itself and Impact Fees
(CD6:37) 2. Howard Kessler – (1) Filled out a Non-Agenda items slip and has not received a response. He will be filling out a new one, resubmitting to Ms. Welch (2) Impact Fees and (3) Mr. Kessler is the Chairman of CCOW, and a meeting at 7:00 p.m. on March 17, 2011.
(CD6:39) 3. Luther Council – Requesting the contact person for the paperwork on Non-Agenda items and that is Jessica Welch. Spoke about the Charter and questioned if there is an Administrative Code in place.
(CD6:41) 4. Gail Hickman – Golf Carts are a nuisance to the flow of traffic and a safety issue.
(CD6:43) 5. Katherine Gilbert – Spoke about the Comp Plan Amendment regarding Wetlands Ordinance.
CONSENT AGENDA
Commissioner Brock moved to approve the Consent Agenda with the exception of items (11) & (25) that are pulled for discussion. Second by Commissioner Merritt and the motion carried unanimously, 5/0.
3. Approval of Minutes – January 31, 2011 Commissioner Orientation
Approved
4. Approval of Minutes – February 7, 2011 Regular Board Meeting
Approved
5. Approval of Minutes – February 10, 2011 Workshop to discuss Smart Growth and Sustainable Communities
Approved
6. Approval of Payment of Bills and Vouchers Submitted for February 3, 2011 – February 23, 2011
Approved Bills and Vouchers for February 3-February 23, 2011
7. Request Board approval of WORKFORCE plus Board of Directors Appointment
Approve to appoint Michael Jarmon, Bluewater Realty Group to the WORKFORCE plus Board of Directors
8. Request Board approval of a Resolution appointing Members and Alternate Members to the Animal Control Appeal Board
Approve the Resolution appointing Members and Alternates to the Animal Control Appeal Board
9. Request Board approval of an amendment to the Service of Process Agreement between Wakulla County and the Florida Department of Revenue
Approve the amendment accepting an increase of $5,000 in reimbursable revenue from the State associated with the Service of Process Agreement
10. Request Board approval to schedule a Public Hearing to consider adopting an Ordinance amending the Road Acceptance Criteria
Approve to schedule and advertise a Public Hearing before the Planning Commission and the BOCC to consider amendments to Section 7-42 of the Land Development Code concerning Road/Street Improvement Acceptance Criteria
12. Request Board approval of a Resolution and Budget Amendment establishing funding for Phase II of the Ochlockonee Bay Bike Trail
Approve the Resolution and Budget Amendment increasing the OBBT Grant Fund 105 FY2010-11 Budget by $54,700
13. Request Board approval of a Resolution in Support of Increased Cellular Service in Wakulla County
Approve the Resolution supporting increasing cellular phone coverage throughout Wakulla County
14. Request Board approval to schedule and advertise a Public Hearing to consider adopting the proposed Countywide Golf Cart Ordinance
Approve to schedule and advertise a Public Hearing to adopt a Comprehensive County-Wide Golf Cart Community Ordinance, to include establishing Two Golf Cart Communities in the Panacea Area
26. Request Board approval of the Sublease Agreement with Capital Area Community Action Agency (CACAA) and consent to the Sublease Agreement with the Landlord
Approve the Sublease Agreement with the Capital Area Community Action Agency (CACAA) and a consent to the sublease agreement with Carson Development, and authorize the Chairman to execute
CONSENT ITEMS PULLED FOR DISCUSSION
(CD6:46) 11. Request Board approval of an amended and restated Administrative Policy Governing the Processing of Public Records Requests and Repeal existing Administrative Policy #07-01 Governing Public Records
Commissioner Brock moved to approve the Amended and Restated Administrative Policy governing the processing of Public records requests and repeal existing Administrative Policy #07-01 Governing Public Records. Second by Commissioner Merritt and the motion carried unanimously, 5/0.
(CD6:56) 25. Request Board approval to schedule and advertise a Public Hearing to consider adopting the proposed Ordinance creating a Voluntary Separation Incentive Program
Commissioner Brock moved to approve to schedule and advertise a Public Hearing on March 21, 2011 to consider adopting the Proposed Ordinance Creating a Voluntary Separation Incentive Program. Second by Commissioner Merritt and the motion carried unanimously, 5/0.
GENERAL BUSINESS
(CD7:09) 15. Request Board approval to extend the Sanitary Sewer Interlocal Agreement between the Wakulla County School Board and Wakulla County and authorize the Chairman to Execute
Commissioner Merritt moved to approve the Interlocal Agreement to extend the existing sanitary sewer agreement with the Wakulla County School Board for an additional five years. Second by Commissioner Brock and the motion carried unanimously, 5/0.
(CD7:10) 16. Request Board approval to accept the Bid for the Sanitary Forcemain Project (Bid #2011-02) and award a Contract to Allen’s Excavation, Inc.; Accept and award the Proposal from Eutaw Utilities for Technical Services during Construction, and authorize the Chairman to Execute Contracts
Commissioner Merritt moved to continue this item indefinitely; motion dies for lack of second.
Commissioner Brock moved to approve to accept and award the low bid to Allen’s Excavation, Inc., approve and accept the proposal for Technical Services during Construction from Eutaw utilities, Inc., and authorize the Chairman to execute Contracts. Second by Commissioner Moore for discussion – motion and second withdrawn
(CD7:25) Commissioner Brock moved to table this item to next meeting, second by Commissioner Artz with Commissioners Artz, Brock, Moore, and Stewart in favor, Commissioner Merritt opposed, the motion carried, 4/1.
(CD7:29) 17. Request Board approval to advertise a Request for Qualifications (RFQ) for Consulting Services to provide Grant Writing At-Risk
Commissioner Brock moved to approve to advertise a Request for Qualifications for Consulting Services – Grant Writing at Risk. Second by Commissioner Moore and the motion carried unanimously, 5/0.
18. Update to the Board on FY2010-11 Budget Status and Options for Consideration – This item has been tabled to the March 7, 2011 Board Meeting
19. Request Board authorization to participate in the Florida Housing Finance Corporation’s Hardest Hit Program – This item has been tabled to the March 7, 2011 Board Meeting
COMMISSIONER AGENDA ITEMS
20. COMMISSIONER MERRITT
(CD7:32) a. Request Board approval to Direct Staff to amend the Comp Plan related to Wetlands and Treatment of Sanitary Sewage
Commissioner Merritt moved to hold a Workshop on Thursday, April 7, 2011, second by Commissioner Moore and the motion carried unanimously, 5/0.
(CD7:53) b. Request Board approval to fund a Computer Model of the Crawfordville Area Sanitary Sewer Force Main System – ESG will do at no cost to the County
(CD7:55) c. Request Board approval to Direct Staff to revise Purchasing Policy regarding Bonding Requirements
Commissioner Merritt moved to direct staff to revise the County Purchasing Policy to waive bond requirements for unit price bids and lump sum bids of $175,000.00 or less, unless the County Administrator determines that it would be in the best interest of Wakulla County to require bonding for a specific lump sum project bid. Second by Commissioner Brock and the motion carried unanimously, 5/0.
21. COMMISSIONER ARTZ
(CD8:03) a. Our Town Grant Application
Commissioner Artz moved to approve authorizing the Chairman to sign and staff to submit by March 1, 2011 a Letter of Interest to apply for an NEA “Our Town” Grant. Second by Commissioner Merritt and the motion carried unanimously, 5/0.
(CD8:08) b. Request for Technical Assistance for Sustainable Communities Building Blocks
Commissioner Artz moved to accept the update regarding the submitted Request for Technical Assistance. Second by Commissioner Brock and the motion carried unanimously, 5/0.
c. Request Board approval of a Resolution Opposing Water Withdrawal – pulled from the Agenda
22. COMMISSIONER MOORE
(CD8:08) a. Request Board approval to Direct Staff to amend Purchasing Policy to provide a revised local preference for bids so that a local business can match a non-local low bid
Commissioner Moore moved to approve to direct staff to amend Purchasing Policy to provide a 10% local preference for bids restricted to projects of $200,000.00 or less. Second by Commissioner Merritt and the motion carried unanimously, 5/0. (County Attorney will make the revisions as discussed and bring it back for Board approval)
COUNTY ATTORNEY
(CD8:19) 23. Litigation Update - informational
(CD8:23) 24. Request Board approval to File a Voluntary Dismissal Without Prejudice in the Matter of Wakulla County v. Jimmie Levone Dempsey, Case No. 2009 CA 0177 - 2nd Judicial Circuit Court In and For Wakulla County, Florida
Commissioner Brock moved for approval for County Attorney to file a Voluntary Dismissal Without Prejudice in the matter of Wakulla County v. Jimmie Levone Dempsey, Case No. 2009CA0177. Second by Commissioner Merritt and the motion carried unanimously, 5/0.
COUNTY ADMINISTRATOR
(CD8:25) 1. Eva Thorpe has retired from County Employment and this position is not going to be filled. Jennifer Langston and OMB staff will assume the duties along with action taken earlier this evening regarding Grants Writing Services.
(CD8:28) 2. Meeting with D.O.T. in Chipley regarding the widening (turn lanes) in front of El Jalisco and Lindy’s – Representative Marti Coley assisted in getting D.O.T. to lessen the monetary burden on the County
DISCUSSION ISSUES BY COMMISSIONERS
(CD8:33) Commissioner Moore – (1) would like staff to evaluate the least expensive approach for protection of the famous cedar tree at the Shell Point Pavilion
(2) Encouraging people to visit the Humane Shelter and adopt a pet
(3) People making contributions to consider the Wild Mammal Facility on the coast that takes care of animals
(CD8:37) Commissioner Brock – (1) Looking at options for saving the tree at Shell Point and possibly planting new trees
(2) Impact Fee and looking at the options for Parks & Recreation and the Library with Commissioner Merritt bringing information back to the Board
(3) Legislative Session and request for Mr. Barden to determine if there is a need for the Lobby Tools account as it expires tomorrow. Requesting to use the salary dollars left over from Ms. Thorpe to renew the Lobby Tools account of $3,100.00 if appropriate.
(CD8:41) Commissioner Merritt – (1) Impact Fees and working with Greg and any other available resources that are available at no cost to the County
(CD8:41) Commissioner Stewart – (1) Crawfordville Women’s Club Lease Agreement with the County. County Attorney is responding to the Memo that was sent to the Commissioners.
(2) Tower at Smith Creek may still be a possibility through Opportunity Florida.
(3) Volunteer Fire Department Committee Meeting – The issue is regarding the contract that needs to be revised. The County Attorney will revise the contract and bring it back for approval.
There being no further business to come before the Board, Commissioner Brock moved to adjourn; second by Commissioner Merritt and the motion carried unanimously, 5/0.
The meeting concluded at 8:46 p.m.
Adjourn
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