ADMINSTRATION COMMITTEE
MURPHY, POWERS, STULIGROSS, SCHWERD, FRAZIER
December 18, 2013
UNALLOCATED INSURANCE- MIKE HUTCHERSON FROM SEFCU
Mike Hutcherson stated that he received a quote for Excess Hospital Comprehensive General and Professional Liability Insurance Coverage from (PRI) Physicians’ Reciprocal Insurers at an annual premium of $48,570. Mr. Hutcherson stated that this policy includes a return of premium to the county when the Manor is sold. Representative Stuligross moved for approval. Seconded, Schwerd. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
COUNTY ATTORNEY-ELLEN COCCOMA
Ellen Coccoma requested approval to create a TE PT Clerk position at $12.66/hour for 90 days and the individual will work approximately 15 hours per week. Mrs. Coccoma also requested approval for the Secretary to the Commissioner to assist the County Attorney’s office during the board resolution process at a total stipend not to exceed $925 for the specific period of time,funding available within the CA budget. Representative Schwerd moved for approval. Seconded, Stuligross. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
Ellen Coccoma requested the following budget transfer:
Transfer from 1420.4800 $25
Transfer to 1420.4400 $25
Representative Frazier moved for approval. Seconded, Schwerd. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
Ellen Coccoma gave a brief update on the status of the insurance claim related to the CR#11C bridge.
Ellen Coccoma requested approval to extend the contract with Harris Beach from 10/1/13-2/28/14 at a cost of $37,500, services associated with the sale of the Manor. Representative Schwerd moved for approval. Seconded, Frazier. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
Ellen Coccoma and Dan Crowell discussed the Moose Lodge property situation and requested approval of the title transfer contingent on the final agreement being signed. Representative Schwerd moved for approval. Seconded, Stuligross. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
OTSEGO MANOR- KURT APTHORPE
Kurt Apthorpe requested approval for the following budget transfer:
Transfer from E6020.4150 $95,000
Transfer to E6020.4880 $31,000, to E6020.4005 $4,000 and to E6020.4895 $60,000
Representative Stuligross moved for approval. Seconded, Schwerd. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
Kurt Apthorpe requested approval for the following contracts for the LTHHCP for 2014:
Healthcare Monitoring System-lifeline $29.95 per month, install $50Healthcare Monitoring System-Medication dispensing unit-$75 month, install $50
Catskill Area Hospice and Palliative Care-SN $75-$150 per visit, MSW $75-$150 per visit, Spiritual care $75-$150 per visit and complimentary care $75-$150 per visit
Jeff Emhof-dietitian services- $80 per visit
At home Care- Aide $22 per hour, PCA $22 per hour, PT $140 per hour, OT $140 per hour, ST $140 per hour
Heather Barretto- dietitian services $78 per visit
Progresa/Procura/3M-$5.30/ABP visit
Otsego Rural Housing-home modifications $32.50 per hour(varies by project for assessment plus mileage)
Otsego County Office for the Aging-Sr. Meals $7.81/meal
Robynwood-Aide and PCA $22 per hour
US Care Systems-Aide and PCA $22.86 per hour
Visiting Nurses Home Care-Aide and PCA $22 per hour
Christopher Jones-MSW services $78 per hour
Jeorge Arcellana-PT $78 per visit
Representative Schwerd moved for approval. Seconded, Stuligross. Total: 5; Ayes; 4; Absent: 1- Murphy. Motion carried.
Kurt Apthorpe requested approval for the following 2014 contracts for Otsego Manor:
Select Rehabilitation-cost same as 2013
Healthdirect Pharmacy-cost same as 2013
Randelle McCumber-MSW services not to exceed $30,000
Bryans and Gramuglia-CPA services- cost same as 2013
Sodexho Food Service-fee for service for food program $794,977 effective 2/1/14-12/31/14 or date of sale
Sandy DeRosa-consultant not to exceed $10,000
Representative Stuligross moved for approval. Seconded, Schwerd. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
Kurt Apthorpe requested approval to create an Assistant Director of Nursing position at $63,471 and unfund 2 vacant FT CNA positions and 1 vacant PT CNA position. Representative Schwerd moved for approval. Seconded, Stuligross. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
INFORMATION TECHNOLOGIES- BRIAN POKORNY
Brian Pokorny requested approval to purchase annual Cisco maintenance at a cost of $6,624. Representative Schwerd moved for approval. Seconded, Stuligross. Total: 5; Ayes: 3; Absent: 2- Murphy, Frazier. Motion carried.
TOURISM- DEB TAYLOR, JIM MILES
Deb Taylor requested approval for the following budget transfers and budget modifications:
Transfer from 6411.4010 $75.64 to 6411.4620 $75.64
Representative Schwerd moved for approval. Seconded, Stuligross. Total: 5; Ayes: 3; Absent: 2- Murphy, Frazier. Motion carried.
Increase rev 3715 $7,000
Increase 6412.4831 $7,000
Representative Stuligross moved for approval. Seconded, Schwerd. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
Increase rev 1916 $15,000
Increase 6412.4831 $15,000
Representative Frazier moved for approval. Seconded, Schwerd. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
Jim Miles from the Tourism steering committee gave a status update concerning the formation of the new tourism organization. Mr. Miles stated that the contract details are being finalized, the office will be ready in January which is located in Cooperstown, and the 501C-6 application is still pending and will not be ready by January 1st. Mr. Miles stated that a temporary 501C-6 application will be used.
ECONOMIC DEVELOPMENT- DEB TAYLOR ON BEHALF OF ZONDRA HART
Deb Taylor requested approval for the following budget transfer and budget modification:
Increase rev. 2320 $5,000
Increase 6425.4900 $5,000
Transfer from 6425.4800 $1,000 to 6425.4005 $1,000
Representative Frazier moved for approval. Seconded, Schwerd. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
TREASURER- DAN CROWELL
Dan Crowell stated that he has an auction property in the City of Oneonta (Broe) where the bidder forfeited the deposit and back bidder is willing to purchase the property. Therefore, Mr. Crowell requested approval to transfer the property to the back bidder. Representative Stuligross moved for approval. Seconded, Schwerd. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
Dan Crowell distributed and briefly discussed the sales tax trend analysis report.
Dan Crowell stated that he has 3 auction properties (Town of Hartwick, Town of Milford, Town of Morris) where the bidder forfeited the deposit, the back bidders did not want to purchase, but the properties since then have been sold through the online auction service. Therefore, Mr. Crowell requested approval to transfer the properties to the online bidders. Representative Frazier moved for approval. Seconded, Schwerd. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
Dan Crowell stated that the November financials are not finalized yet, but once completed he will put them in the board members mail boxes.
MENTAL HEALTH/ADDICTION RECOVERY SERVICES- SUSAN MATT
Susan Matt requested approval for the following budget transfers:
Transfer from 4250.4005 $200 to 4250.4800 $200
Transfer from 4310.2335 $2,000 to 4310.4005 $2,000
Transfer from 4315.4560 $700, from 4315.4400 $100, from 4315.4100 $300 to 4315.4005 $1,100
Representative Stuligross moved for approval. Seconded, Frazier. Total: 5; Ayes: 3; Absent: 2- Murphy, Schwerd. Motion carried.
Susan Matt requested approval to fill a vacant funded Supervising Social Worker position at $49,622. Mrs. Matt also requested approval to fill a vacant funded Staff Social Worker position at $43,779 if needed based on a promotion. Representative Stuligross moved for approval. Seconded, Frazier. Total: 5; Ayes: 3; Absent: 2- Murphy, Schwerd. Motion carried.
Susan Matt requested approval to renew the following contracts in Mental Health for 2014:
Samuel Press-psychiatric services not to exceed 700 hours at $160/hr-total cost not to exceed $112,000
Kate Bolger- psychiatric nurse practitioner services not to exceed 624 hours at $80/hr-total cost not to exceed $49,920
Lisa Casler- psychiatric nurse practitioner services not to exceed 800 hours at $80/hr-total cost not to exceed $64,000
Susan Matt requested approval to renew the following contracts in Addiction Recovery Services for 2014:
Kate Bolger- psychiatric nurse practitioner services not to exceed 208 hours at $80/hr-total cost not to exceed $16,640
Christine Mitchell-nursing services not to exceed 650 hours at $39/hr-total cost not to exceed $25,350
Delaware Valley Hospital- medical director services of a physician not to exceed 104 hours at $90/hr-total cost not to exceed $9,360
Susan Matt requested approval for the following services:
ARC Otsego- $263,120
Rehabilitation Support Services Inc. - $879,350
Mental Health Association in Ulster County - $197,032
Family Resource Network- $25,188
LEAF-$412,348
Turning Point- $151,500
ACCUMEDIC software $7,165 for MH and $3,583 for ARS
DOCUTRAC EMR software $3,000 for MH and $1,500 for ARS
Representative Stuligross moved approval of all of the above contract requests and service requests. Seconded, Schwerd. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
BOARD OF REPRESENTATIVES/CORONERS- CAROL MCGOVERN
Carol McGovern requested approval for the following budget transfers:
Transfer from Coroners 1185.4005 $95 to Coroners 1185.4500 $95
Transfer from Contingency 1990.4800 $1,999 to Coroners 1185.4711 $1,999
Transfer from BOR 1010.4010 $94.25, from BOR 1010.4050 $110, from BOR 1010.4500 $200, from BOR 1010.4650 $25, from BOR 1010.4800 $27.75, from Contingency 1990.4800 $1,467 to BOR 1010.4900 $1,924
Representative Frazier moved for approval. Seconded, Stuligross. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
Carol McGovern requested approval to contract with Soil and Water for 2014 at a cost of $111,000. Representative Stuligross moved for approval. Seconded, Schwerd. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
Carol McGovern requested approval to contract with Cornell Cooperative Extension for 2014 at a cost of $125,000. Representative Schwerd moved for approval. Seconded, Stuligross. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
Carol McGovern requested approval to contract with Catholic Charities for 2014 to operate the ATI program at a cost of $25,180. Representative Stuligross moved for approval. Seconded, Schwerd. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
Carol McGovern requested approval to contract with Ronco to provide telephone maintenance from 2/1/14-1/31/15 at a cost of $18,360. Representative Stuligross moved for approval. Seconded, Schwerd. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
DEPARTMENT OF HEALTH- HEIDI BOND
Heidi Bond requested approval for the following budget transfers:
Transfer from 4059.4900 $90 to 4059.4050 $90
Transfer from 4059.4900 $47.12 to 4059.4800 $47.12
Transfer from 4059.4806 $8,125 to 4059.4808 $8,125
Transfer from 4010.4050 $110 to 4010.4005 $110
Transfer from 4010.4050 $100 to 4010.4500 $100
Representative Schwerd moved for approval. Seconded, Stuligross. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
Heidi Bond requested approval to purchase a vaccine freezer at a cost not to exceed $1,400, 100% funded by the Bioterrorism Grant. Representative Schwerd moved for approval. Seconded, Stuligross. Total: 5; Ayes: 4; Ayes: 1- Murphy. Motion carried.
EMERGENCY SERVICES- CAROL MCGOVERN ON BEHALF OF KEVIN RITTON
Carol McGovern requested approval to purchase (3) three laptop computers at a total cost of $2,243.19 using Homeland Security funds. Representative Stuligross moved for approval. Seconded, Schwerd. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
SOCIAL SERVICES- JOYCE BOYD, EVE BOUBOULIS
Joyce Boyd requested approval to fill a vacant funded Caseworker position at $30,583. Representative Schwerd moved for approval. Seconded, Stuligross. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
Joyce Boyd requested approval for 11 staff to attend the NY Public Welfare Association winter conference at a total cost of $3,266.61. Representative Stuligross moved for approval. Seconded, Schwerd. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
Joyce Boyd requested approval for the following budget transfer:
Decrease 6101.4900 $150,000
Increase 6140.4738 $150,000
Representative Schwerd moved for approval. Seconded, Stuligross. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
Joyce Boyd requested approval for the following contracts and one purchase:
MTS for scanning system support services- $28,185
Otsego County Community Services for MH counseling- $61,416
Otsego County District Attorney for fraud investigation srvs- $91,467
Otsego County Office for the Aging for Medicaid srvs- $273,154
Opportunities for Otsego for homeless shelter- $75 pp/night
Opportunities for Otsego for non-residential domestic violence srvs-$55,000
Otsego County Probation for PINS prevention services- $129,463
6 area school districts for in-house caseworkers
Purchase (4) four Ford Fusion sedans
Representative Stuligross moved approval of all of the contracts and the purchase of vehicles. Seconded, Schwerd. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
REAL PROPERTY TAX SERVICE- HANK SCHECHER
Hank Schecher requested approval for the following budget modification:
Increase rev. 3080 $37,872
Increase 1355.4900 $37,872
Representative Frazier moved for approval. Seconded, Schwerd. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
Hank Schecher requested approval to pay the 2013-2014 annual licensing fee for use of V4 at a cost of $26,100. Representative Frazier moved for approval. Seconded, Schwerd. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
HIGHWAY- CAROL MCGOVERN ON BEHALF OF RON TIDERENCEL
Carol McGovern requested approval for highway expenditures for materials, supplies and services under state contract (Ex. Tires, liquid asphalt, etc). Representative Stuligross moved for approval. Seconded, Schwerd. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
Carol McGovern requested approval to enter into agreements for professional engineering services with various engineering firms in connection with 2014 county road and bridge projects. Representative Stuligross moved for approval. Seconded, Schwerd. Total: 5; Ayes: 3; Absent: 2- Murphy, Frazier. Motion carried.
Carol McGovern requested approval to amend resolution 321-2013 for the construction inspection of the CR#11C bridge for an additional $20,000 with Shumaker. Representative Stuligross moved for approval. Seconded, Schwerd. Total: 5; Ayes: 3; Absent: 2- Murphy, Frazier. Motion carried.
SHERIFF/911- CAROL MCGOVERN ON BEHALF OF RICH DEVLIN
Carol McGovern requested approval for the following 2014 contract renewals:
Bassett Hospital for jail physician services- $45,000
Black Creek Integrated Systems for jail security system maintenance/software upgrades- $30,000
Motorola Solutions for radio maintenance and 911 plant- $100,717.44 for radio and $32,438.04 for 911 plant
Mobil Tech International CAD maintenance- $35,000
LBJ services for radio system field manager srvs- not to exceed $25,000
Blue Wing 2014-April 20, 2015- not to exceed $71,000 from 2014 backbone funding for additional services needed not covered under a grant, not to exceed $88,317 SICG grant funding and not to exceed $170,000 PSAP grant funding for engineering and project management services as needed.
Representative Schwerd moved for approval of the contract renewals. Seconded, Stuligross. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
BUILDING SERVICES- DOUG CZERKIES
Doug Czerkies requested approval for the following budget transfer:
Transfer from 1630.4905 $1,000 to 1630.4900 $1,000
Representative Stuligross moved for approval. Seconded, Schwerd. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
Doug Czerkies would like the committee to consider a policy change: moving 3 county vehicles currently being parked in the Old Jail parking lot to 3 spaces in the main parking lot off of Leatherstocking which he would put up reserved signage for those 3 spaces. Mr. Czerkies explained that because the county’s fleet is always increasing and parking space is limited, he needs more available space when plowing during the winter season. The committee deferred Mr. Czerkies to the Public Works committee.
OFFICE FOR THE AGING- FRANCES WRIGHT
Frances Wright requested approval for the following budget transfers:
Transfer from 6772.4720 $2,500 to 6772.4515 $2,500
Representative Frazier moved for approval. Seconded, Stuligross. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
Frances Wright requested approval to fill a PT Senior Aging Services Aide position at $12.6639/hr. Representative Stuligross moved for approval. Seconded, Frazier. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
Frances Wright requested approval for the following 2014 contracts greater than $20,000:
Regina La Tourette consultant dietician-$28,858
Resource Center for Independent Living for veteran’s directed home and community based services- $66,000
Representative Stuligross moved for approval. Seconded, Frazier. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
Frances Wright requested approval for the following 2014 contracts less than $20,000:
Elm Park Methodist Church- rent $18,969
Robynwood Home for adults, US Care systems, VNA of Albany, At Home Care and Resource Center for Independent Living for respite srvs.-$14,912 total amount to be shared
Harmony Software-$17,800
Representative Stuligross moved for approval. Seconded, Frazier. Total: 5; Ayes: 4; Absent: 1- Murphy. Motion carried.
PLANNING/SOLID WASTE-KAREN SULLIVAN
Karen Sullivan requested approval to extend the contract with ARC for Route 6 at $19,560 and Route 9 at $20,656. Representative Schwerd moved for approval. Seconded, Frazier. Total: 5; Ayes: 3; Absent: 2- Murphy, Stuligross. Motion carried.
Karen Sullivan requested approval to extend the contract with Soil and Water for the compost pilot program. Ms. Sullivan stated that there is $10,859.90 left over from the current contract to use for the extension. Representative Stuligross moved for approval. Seconded, Frazier. Total: 5; Ayes: 3; Absent: 2- Murphy, Stuligross. Motion carried.
There being no further business to discuss, the committee adjourned.