Student Exchange Programmes Application and Admission Procedure
Address / Saint Mary’s University
University Profile / PAASCU Accredited CatholicUniversity
Website /
E-mail /
Contact Information (also available at SMU website)
Processing of Agreement with Universities / University President / Rev. Fr. Manuel D. Valencia, CICM
e-mail:
Dr. Nena P. Valdez
Vice President, Academic Affairs
e-mail:
Dr. Natividad P. Araneta
University Registrar
e-mail:
Approval of Application of Foreign Exchange Students
Processing of Admission forms of Foreign Exchange Students / International Relations Coordinator
Processing Officer-in-charge
Processing of Enrolment Forms and Admittance to the Course Program and Subjects enrolled by Foreign Exchange Students / Academic Deans/ Coordinators
School of Arts and Sciences
School of Accountancy
School of Business
School of Education
School of Engineering and Architecture
School of Information Technology
School of Heath Sciences
School of Public Administration and Governance
College of Law / Dr. Ruperto P. Rigor, Jr.
e-mail:
Dr. Leopoldo Valdez
e-mail:
Dr. Cristina G. Gallato
e-mail:
Dr. Moises T. Asuncion
e-mail:
Dr. Teresita L. Reyes
e-mail;
Mrs. Gertrude G. Danao
e-mail:
Mr. James Jhordin Montegrico
e-mail:
Dr. Maria S. Baclig
e-mail:
Judge Jose Rosales
e-mail: jose_justice_0916@yahoo. com.ph
Academic Calendar (Check the website for specific details)
First Academic Term / Second Academic Term
Classes start / June 9, 2009 / November 3/4, 2009
Classes finish / October, 2009 / March, 2010
Exam period / October, 2009 / April, 2010
Courses at SMU
Qualifications/courses / Available at SMU website (check with academic deans/coordinators)
Courses taught in English / Available at SMU website
Areas of study restricted for visiting students / (see restriction at SMU website)
Application for admission procedure
IMPORTANT:
Deadlines for the submission of the admission application forms / First academic term (From June to October) - May 1, 2009
Second academic term (From November to March) - Oct. 1, 2009
Please note: Applications received after the deadlines will not be accepted for the requested term. However, should you agree, they will be taken into consideration for the next term or academic year.
Step 1 / The exchange student-applicant:
  1. Selects the course program where s/he wishes to apply for admission.
  1. Finds out if there are any subjects that s/he wishes to take at SMU.
IMPORTANT: Check with the person responsible for foreign student exchanges at your university if the student applicant is allowed to participate in the exchange program. If given the approval, the student applicant proceeds to step 2.
Step 2 / The person responsible at the sending university must send an e-mail to the following address: International Relations and Coordinating Office,
attaching:
  1. completed application form
  2. Scanned copy of the academic record
  3. the academic agreement indicating the course the exchange student wishes to study (provisional agreement subject to changes during your stay)
Note: For this purpose, the exchange studentdiscusses with the Academic Dean-Coordinator at St. Mary’s University, and with the person responsible in his home (sending) University, the subject courses he wishes to undertake.The definite academic agreement must be signed by the Foreign Exchange Student, the International Relations Coordinator at St.Mary’s University and the person responsible at the sending university.
Step 3 /
  1. The Vice President (directly in charge of International Relation Programs) of Saint Mary’s University will forward the letter of admission to the person responsible at the sending (home) university.
  2. Upon receipt of the above letter, the person in charge at the sending University sends St. Mary’s University a dossier including these documents:
  • Photocopy of the student’s passport
  • Application form (the same form as completed in step 2)
  • Photocopy of medical insurance policy covering entire duration of the study
  • Photocopy of the student’s enrolment at the home university
  • Photocopy of academic record
These documents must be sent by ordinary mail to:
Vice President, Academic Affairs
Saint Mary’s University
Bayombong, Nueva Vizcaya 3700
Philippines
e-mail:
Step 4 / IMPORTANT: Once the student is at St. Mary’s University , he/she must complete:
  1. The registration form and hand it to the Course Program Academic Dean
  2. The student details form and hands it to the University Registrar for documentation
  3. Enrolment form, specifying the subjects to be enrolled. Take note that the exchange student is guided/instructed by the Academic Deans (the student must also be enrolled at his/her home university).

All forms are available at: / SMU website:
Expenses and cost of Living
Approximate monthly expenses / Accommodation / 127-152 euros (Php. 7,750-9,300)
Sustenance / 127-152 euros (Php. 7,750-9,300)
Public transport / 25 euros (Php. 1,550)
Miscellaneous / 76 euros (Php. 4,650)
Total per month / 355-405 euros (Php 21,700-24,800)
Accommodation for visiting students
Venue for lodging/accommodation / St. Mary’s Dormitory
St. Joseph Inn
Balai na Alumni
*Home stay (optional/to be arranged)
Visiting Student Assistance Centers
Administrative Offices
- for female students
- for male students
Guidance Office & Testing Center
Student Affairs Office
Medical/Dental Office
University Libraries
Academic-related Records Office
Management Information System / Dr. Marilyn P. Perolina
Dean of Women
e-mail:
Mr. Remigio Cantong
e-mail:
Dr. Ester Cantong
e-mail:
Mrs. Corazon Abrian
e-mail:
Dr. Caroline Rupisan
Dr. Enrique T. Cayaban
e-mail:
Dr. Natividad P. Araneta
e-mail:
Mr. Edwin Gonzalez
e-mail:
Medical Insurance
Medical insurance / The University does not provide medical insurance. It is compulsory for visiting students to take out general medical and accident insurance.
Language and Cultural-related Courses for Foreigners
English and Cultural Related subjects / Intensive English Course
Duration:(at least) 27 hrs.
Philippine Culture (Beliefs, Traditions, Arts, Music)
Duration: (at least )27 hrs.
Schedule: 1st two weeks before the start of *regular classes in the academic subjects
(*mid-month of May for 1st semester and mid-month of October for 2nd semester)
More information / Updates are posted at SMU website