SPRING CITY COUNCIL-MEETINGMINUTES
Thursday, November 2, 2017, 7:00 p.m.
Spring City Council Chambers, Spring City Hall, 45 South 100 East Street
Attendees: David Figgat, Chris Anderson, James Tilson, Rick Dyches, Kathy Dyches, Tom Brunner, Robert Durfee, Jessica Durfee, Von Mellor, Carla Nelson, Mike Nelson, Robert Buckner, Brenda Mackey, Mike Black, Cherrie Barrow, Kent Kummer, Jane Hawkes, Paul Penrod, Donna Penrod, John Black, and Dixie Earl.
Prayer:
Roll Call: Mayor Jack Monnett, Council Members Whit Allred, Cody Harmer and Kimberly Stewart. Council Member Neil Sorensen was excused.
Mayor, Council, and Department Reports
Mayor Monnetta)apologized for missing council meeting last month. He reported that his wife is at a rehab center and is working hard to recover from her car accident. b) Council Member Allred is now named as the deputy Treasurer. c)Lurlynn Potter will be leaving by the end of the month. We will be filling her position as soon as possible.
Council Member Stewart reported a) that she got some feedback on the CIB grant. They do not feel that we are charging enough for water; they feel we should be charging $55 a month. This is based on the 2010 census income levels. We could do an income survey that would include all water customer in and out of Spring City and exclude secondary homes. If the average income comes in less, then we can reduce the required amount that we should be charging for water to get the grant. The water rates could be done in tiers, charging less for low water users and higher for high water users. CDBG grants said our income level is $45,000 a year. Water management and conservation plan that we are required to have is geared toward city efficiency and customer conservation. They require this if grant money is desired. b) When we do the master plan we need to include water sewer and power. We would like to ratify the master plan in the December meeting. P & Z made suggestions for our buffer zone, they wanted to preserve agricultural land. They want to reduce the size of the buffer zone. c) We currently have homes inside city limits that are within 300 feet that are not hooked up to the City sewer system. The council needs to decide if they are going to enforce this. d) We are looking at the website. We need to have a consistent look for better branding. e) Allfacebook pages need to be combined into one.
Council Member Harmer reported a) that the Fire Department had to send in engine 15 for repairs. The firefighter class will start in a couple of weeks and should have 8-9 people attending. b) We have some repairs that need to be made on the old DUP building. Some of the stones are deteriorating.It also needs to have some plumbing repairs. Possibly, we need to put in a French drain, rain gutters and maybe need to encapsulate the stone with concrete. Cherrie Barrowsfeels that we could turn this building into an information center and do a park in-between the two buildings. It could also include a map of the City with things to do. Grant money might be available to help with all of this. c) Council Member Harmer would like to recruit a few people to help set up a Chamber of Commerce. He introduced a draft of a Brochure of the City and acknowledge the donation of work provided by Cherrie Barrow and Jeremy King. Barrow also procured funding. Council Member Stewart statedthat we need to make the look consistent with the City’s branding.
Council Member Allred reporteda) that we are ready to advertise for the Recreation Director. b) He has been assigned the budget and stated that we will all need to be trained on the budget and watch it closely.
City Calendar Review
Mayor Monnett stated that we need to review the calendar each month. Calendar was reviewed.
Zoning Permit: Rick & Kathy Dyches/235 S. 500 E.
Council Member Stewart motioned to approve the zoning permit for Rick and Kathy Dyches at 235 S. 500 E..Motion was seconded by Council Member Allred. All were in favor.
Zoning Permit: Eric Richardson/80 W. 300 N.
Council Member Stewart motioned to approve the zoning permit for Eric Richardson at 80 W. 300 N..Motion seconded by Council Member Allred. All were in favor.
Zoning Permit:Craig Paulsen/310 S. Main
Council Member Stewart motioned to approve the zoning permit for Craig Paulsen at 310 S. Main. Motion seconded by Council Member Harmer. All were in favor.
Business License: Robert & Jessica Durfee/74 E. 600 N./Blackhawk Express
Council Member Stewart motioned to approve the business license for Robert and Jessica Durfee/Blackhawk Express at 74 E. 600 N..Motion seconded by Council MemberHarmer. All were in favor.
Power Board Recommendations
Kent Kummer reported that the Power Board recommended that the City install solar meters at the City’s cost in the four existing solar homes. The Power Board also recommends that the fee for the temporary power meter be eliminated for the first three months of use. Council Member Harmer reported that Ephraim City provides power and water free for nine months during construction. Kummer also reported on the IPP meeting. Spring City has only used this power once, the remaining power was sold. The Power Board discussed that for an underground power service the customer will need to run the conduit and the City will pull the wire.
Installation of Production Meters
on Four Pre-Existing Solar Meters at Cost to the City
Council Member Allred motioned to install Production Meters on the four pre-existing solar meters at cost to the City. Motion seconded by Council Member Harmer. All were in favor.
Discontinuing Monthly Rental Fee on Temporary Meters for First 90 days
Council Member Harmer motioned to discontinue the monthly fee on temporary meters for the first 90 days of use. Motion seconded by Council Member Stewart. All were in favor.
Fee Schedule Discussion
The proposed Fee Schedule was reviewed and discussed. We are hoping to pass the final fee schedule in December or January.
Building Manager Position
Mayor Monnett stated that we need to approve a job description for the new position of Building Manager. The proposed description was read. Reduced to positive and professional. The third line item should be listed first.
Council Member Harmer motioned to approve the Building Manager Position with the recommended changes.Motion seconded by Council Member Allred. All were in favor.
Purchase Order Limit Increase
Council Member Harmer motioned to increase the Approval Level of the Purchase Orders to $500.00.Motion seconded by Council Member Stewart. All were in favor.
Operational Cost Transfer Adjustment
Council Member Allred explained that the Operational Cost Transfer was not done correctly and will need to be adjusted.
Council Member Harmer motioned to make an Operational Cost Transfer of $111,000.00 from the enterprise funds ($68,000.00 from Electrical, $26,000 from Water, and $17,000 from Sewer) to the general fund. Motion seconded by Council Member Allred. All were in favor.
Community Development Job/Job Description
Table for next month
Review Delinquent Utility Accounts
Council Member Stewart motioned that customer with account #3134002 will pay an additional $50.00 a month until balance is currentLate fees will not be applied until the balance is under $200.00.If payment is not received by the end of each monthservices will be terminated immediately. Motioned seconded by Council Member Harmer. All were in favor.
Council Member Stewart motionedthat customer with account #3206001 will an additional $100.00 a month until balance is current. Late fees will not be applied until the balance is under $200.00. If payment is not received by the end of each month services will be terminated immediately. Motion seconded by Council Member Harmer. All were in favor.
Council Member Harmer motioned that customer withaccount #1031 will pay an additional $40 a month until balance is current. Late fees will not be applied until the balance is under $200.00. If payment is not received by the end of each month services will be terminated immediately. Motion seconded by Council Member Stewart. All were in favor.
Council Member Stewart motioned to send accounts 4228002, 2233501, 1112005, and 4295112, to collections. Motion seconded by Council Member Allred. All were in favor.
The remaining accounts in question were tabled until more information can be attained.
Approval of Minutes: September 7, 2017
Council Member Allred motioned to accept the minutes of September 7, 2017. Motion seconded by Council Member Stewart. All were in favor.
Public Comments
Rick Dyches stated that we need to put in the Freeman Reservoir before we lose the rights to the water. We should also put in more hydro plants. Mike Black stated that we are at risk to lose the water storage rights if we can’t show best use. The City needs to work together with Horseshoe Irrigation Company.Cherrie Barrow discussed the source of the brochure. It was determined that it would be coming from the DUP.
Payment of Bills
Council Member Allred motioned to pay the bills. Motion seconded by Council Member Stewart. All were in favor.
Adjournment: Council Member Stewart motioned to adjourn at 10:10
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