Salary Band: 27,816 - 37,088 Per Annum + Benefits, Dependant on Qualifications and Experience

Management Accountant

Job description

Salary Band: £27,816 - £37,088 per annum + benefits, dependant on qualifications and experience.

FTE: Full time

Contract period: Permanent

Reporting to: GroupDirector of Finance

Line management:No direct reports

Division/ unit: Group/Finance Office

Location: Oxford

About Picker Institute Europe

Picker is an international charity working across health and social care. Established in 2000, the organisation continues to have a significant impact in the field of person and family centred care.

We use people’s experiences of health and social care to identify priorities in delivering the highest care quality. We measure experiences to uncover incidences of excellent and poor care delivery and work across health and social care systems to support organisations to improve the quality of care.

We are committed to sharing our knowledge and expertise, alongside developing newservices and tools that enable people’s experiences to be an integral part of delivering the highestquality care for all, always.

Purpose of the role

The Management Accountant maintains the charity’s financial and accounting records, manages the finance function’s day to day activities and supports the Group Director of Finance to provide timely, accurate and pertinent information to the Leadership team, Finance Committee and Board of Trustees.

Duties and responsibilities

Responsibilities for financial and physical resources

Ensure the charity’s financial books and records are maintained in an accurate and timely manner.
Generate sales invoices including VAT and purchase order numbers as appropriate and ensure all debts are collected on a timely basis and where overdue, take appropriate action, seeking support from the Group Director of Finance as required.
Checking, coding and reviewing authorised invoices and ensure suppliers are paid in accordance with agreed terms.
Ensure the organisation is compliant with regards to VAT, due to the partial exemption status, seeking advice from the Group Director of Finance on complex matters, and all quarterly VAT Returns, EC sales list and associated payments are submitted and made in a timely and accurate manner.
Prepare the monthly “timesheet” of all staff salary information for payroll purposes. Liaise with the external payroll provider to ensure the monthly payroll is undertaken timely and accurately and all necessary payments are made, including to HMRC.
Make payments and ensure deductions are made from payroll for the Pension and the Cycle and Tech schemes.
Administer, make payments and deductions for the Childcare voucher scheme.
Check calculations for SSP, SMP, SPP etc.pro rata annual leave and salaries.
Ensure prompt approval for payroll transactions such as variable pay.
Assist with the annual audit, liaising with the external auditors, answering queries, providing information and dealing with any arising action points ensuring the audit is promptly and efficiently completed.
Provide support and advice to colleagues to ensure that financial procedures and processes are followed.
Produce accounts (Profit and Loss and Balance Sheet) to a Trial Balance level including the preparation and processing of accruals and prepayments.
Prepare monthly cashflow forecasts for the Charity.
Prepare the first draft monthly management accounts.
Treasury function of managing the balances between the bank accounts.
Perform all month end balance sheet reconciliations, investigating and rectifying any differences.
Maintain the Fixed Asset Register (both tangible and intangible), capitalise assets and calculate depreciation and amortisation in line with organisational policy.
Maintain and control petty cash and high street incentive vouchers.
Work in progress (WiP) – liaise with project leads to collate project information to calculate the monthly WiPaccounting treatment.
Staff, volunteer and Trustee expenses – liaise with all staff, volunteer and Trustees to ensure the timely submission of expense claims in line with the expenses policy and to review and process them for payment.
Credit Control – send customer statements, liaise with customers to chase overdue invoices or resolve queries and process cash received.
Accounts Payable – liaise with suppliers to resolve any queries and to ensure all invoices are received and paid on a timely basis.
Maintain and report the Social/Wellbeing Committee budget on a use it or lose it approach each year.
Administer the charity credit cards, oyster cards, accommodation cards egPremier Inn and train travel accounts eg Red Spotted Hanky.

Responsibilities for information resources

Act as the finance system administrator, including setting up new users and granting appropriate access right, to enable the effective use of the finance system within the charity’s financial standards.
Assist the Group Director of Finance with the development of the finance system and recommend changes where necessary. Maintain the Finance Manual and Processes.
Ensure data and information are collated, stored and analysed in compliance with all charity policies, internal working practices and external regulatory requirements.
Ensure all documentation is published in accordance with charity working practices, internal working practices and external regulatory requirements.

Responsibilities for policy and service development implementation

Assist divisions with financial, insurance and governance information for tender submissions.

Responsibilities for patient/client care

To build and maintain good working relationships with customers.

Responsibilities for research and development

None.

Responsibilities for human resources

Payroll associated starter and leaver documentation.
Staff finance inductions for new starters.
Part month calculations for payroll, pension and annual leave.
Liaison with staff regarding the Pension scheme.

Flexibility

The jobholder may be required to carry out other reasonable duties commensurate with the grade, as requested by line manager.
This job description is not exhaustive and may change as the post or the needs of the Charity develop. Such changes will be subject to consultation between the post holder and their manager and, if necessary, further job evaluation.

Person Specification

Experience, knowledge and understanding
AAT qualified,part qualified or equivalent with significant experience in a similar role / E
Competent IT user including Microsoft Outlook, Word, Excel and PowerPoint / E
Familiar with UK GAAP and Charities SORP and preferably experience of work within in a service industry environment / E
Experience of managing financial systems, including using integrating management information /accounting software package, set up and maintain system users and preparing accounts to trial balance level / E
Confidentiality in relation to personal data, payroll and charity sensitive information / E
Use of NetSuite enterprise resource planning financial software or an equivalent accounting software application / D
Commitment to continuing professional development / D
Skills and abilities
Builds and maintains supportive work relationships with all stakeholders and maintains a professional attitude at all times / E
Provides verbal and written information, advice and guidance to staff, Leadership team and the Board of Trustees / E
Works collaboratively at charity, business unit and division level and where necessary with external suppliers, customers and contacts / E
Works independently and exercises initiative with financial standards, procedures and processes and statutory regulations / E
Uses discretion to ensure financial procedures and processes are adhered to by the Leadership team and other colleagues / E
Ensures compliance with charity policies, internal working practices and external regulatory requirements / E
Demonstrates a methodical approach and strong attention to detail / E
Uses judgement and expertise in order to resolve any matters arising within the day to day responsibilities of the role / D
Collates, validates, reviews a range of financial data / D
Plans own work to meet deadlines enabling the Finance Office to meet reporting and other obligations / D
Driver or mobile to attend other locations, for example banking or training course venues / D
Personal qualities
Concentrates for frequent and sustained periods ensuring accuracy and timeliness of work / E
Works in an office environment and uses display screen equipment most of the day / E
Empathy with the Charity and its aims / E
Flexible and facilitative working style / E
Manages own workload with some interruptions and some competing demands on time / D

E = essential D = desirable

This job description is not contractual and is liable to change over time.