Supplemental SHOPP Preparation Guidelines for Roadway Preservation Program Project Initiation Report
Supplemental Preparation Guidelines for SHOPP Roadway PreservationProgram Project Initiation Report
Guidance for Preparing Report
The report should be prepared using the guidance provided in Project Development Procedures Manual Appendix Z along with the State Highway Operation and Protection Program (SHOPP) program specific information found here. Consult with the district program advisor and the Headquarters SHOPP program manager to determine how to handle individual project aspects.
This guidance is for completing the project initiation report and not for developing the project. While there is obvious overlap between the information needed in the report and project development requirements, the purpose of the report is to provide enough information for management to approve programming subsequent phases of the project.
Properly determining the report documentation level is intended to maintain simplicity in the documentation process and to properly define the scope, cost and schedule of the project being initiated. This decision should be based on the necessity to describe the project’s specific issues and identify the risks associated with excluded information.
Regardless of which SHOPP program the project is being developed for, the goal is to begin at the lowest level (Level 1) of detail needed in each section and only provide additional detail when warranted by the project’s unique characteristics.
This guidance applies to the following SHOPP Roadway Preservation Program(s):
20.XX.201.170 – Signs and Lighting Rehabilitation
The SHOPP program manager has determined that all projects are subject to documentation Level 1 or Level 2 and shall include discussion for some of the outline topics from AppendixZas designated within this document. Guidance to supplement each topic from AppendixZis as follows:
Main Body of Report
1.INTRODUCTION, WORK DESCRIPTION AND SUMMARY TABLE
Funding Source / 20.XX.201.170SHOPP Project Output / Signs or Lighting Fixtures
Use Appendix Z instructions for the rest of this section.
2.PURPOSE AND NEED
Use Appendix Z instructions.
3RECOMMENDATION
Use Appendix Z instructions.
4.RISK SUMMARY
The SHOPP program manager has determined thatthis topic does not need to be discussed in the report. Include the following in the report:
Discussion for this topic is not required by the guidelines.
5.BACKGROUND
Include justification for the project. Use Appendix Z instructions for the rest of this section.
6.EXISTING FACILITY CONDITION
For documentation Level 1, the SHOPP program manager has determined that only two of the items in this section need to be discussed. Include the following topics in the report:
Lights
Include the location and type.
Signs
Include the location and type.
For documentation Level 2, the SHOPP program manager has determined that the strikethrough items do not need to be discussed in the report. Include the topics designated by the SHOPP program manager and provide information as appropriate.
Copy and paste the following into the report template; delete strikethrough topics and delete italicized text.
Corridor Geometric Information and Condition
Right-of-way
Include the width and whether or not there is controlled access.
Fences
Include the location, height and type.
Noise barriers
Include the location, height and type.
Earth retaining systems
Include the location, height and type.
Utilities
Include the location and type.
Landscape
Include the location and type.
Landscape irrigation facilities
Include the location and type.
Hydraulic facilities
Include the location and type.
Traffic management systems
Include the location and type.
Traffic signals
Include the location and type.
Lights
Include the location and type.
Signs
Include the location and type.
Metal beam guardrail
Include the location and type.
Traffic volumes
Include the information discussed in Highway Design Manual (HDM) Topic 104 – Design Designation. Include bicycle, pedestrian, and transit volumes.
Traffic collisions
Include the latest 3-year collision data for the length of the facility and any concentrated locations as needed, including bicycle and pedestrian collisions, fatalities, and injury.
Collision Rates:
The three-year period from ##/##/#### to ##/##/####:
County-Route(post mile range) / Number of Accidents / Actual Rate
(Acc/Million Vehicle Miles) / Average Rate
(Acc/Million Vehicle Miles)
F1 / F+I2 / Total3 / F1 / F+I2 / Total3 / F1 / F+I2 / Total3
Notes:
1. Fatal accidents
2. Fatal accidents plus injury accidents
3. All reported accidents
Land uses, destinations, and services surrounding the project vicinity
Complete-streets
Pedestrian facilities
Include the following (improvements cannot impact/extend schedule of safety project):
Facility Type and Location(Station, post mile or other reference point) / Meets ADA Standards?
(Yes or No for each listed location) / If Facility Does Not Meet ADA Standards, What Features Are Not ADA Compliant?
(List features per location) / Status of Each Noncompliant Location
Use the following statements, as appropriate:
- Will be corrected as part of this project;
- Will not be corrected to full standard. An Exception to Accessibility Design Standards has been approved.
Curb Ramps:
(List locations as appropriate)
Others:
(List locations as appropriate)
Other Pedestrian concerns (Shade, lighting, vegetative buffer…, refer to SHOPP Tool attachments)
Include the following (improvements cannot impact/extend schedule of safety project):
Location(Station, post mile limits or other reference points) / Deficiency
Bicycle facilities(Bike lanes, parking, boxes…, refer to SHOPP Tool attachments)
Include the following (improvements cannot impact/extend schedule of safety project):
Location(Station, post mile limits or other reference points) / Deficiency
Transit facilities(Transit access, stop improvements…, refer to SHOPP Tool attachments)
Include the following (improvements cannot impact/extend schedule of safety project):
Location(Station, post mile limits or other reference points) / Deficiency
Park-and-ride facilities
Include the following (improvements cannot impact/extend schedule of safety project):
Location(Station, post mile limits or other reference points) / Deficiency
Railroad facilities
Include any relevant information.
Other – Sign supports
Include any other pertinent topics and information.
Roadway Geometric Information and Condition
Traveled Way, Shoulders, and Median Geometric Information
Include the following:
Existing / Proposed / Minimum RRR StandardsFacility Location / Post mile range / (1) / (2)
Minimum Curve Radius / Radius (ft)
Through Traffic Lanes / Number of Lanes
Lane Width (ft)
Type (Flexible, Rigid, or Composite)
Paved Shoulder Width / Left (ft)
Right (ft)
Median Width / (ft)
Shoulder is a Bicycle Lane / (Y/N)-Width (ft)
Other Bicycle Lane Width (3) / Width (ft)
Bicycle Route / (Y/N)
Facilities Adjacent to the Roadbed (4) / Code-Width (ft)
Notes:
1. Enter existing post mile limits (expand as needed for varied geometrics.)
2. Enter proposed post mile limits (expand as needed for varied geometrics.)
3. “Other Bicycle Lane Width” is the width of a bicycle lane that is not within the shoulder and is part of the traveled way.
4. Codes for row “Facilities Adjacent to the Roadbed”:
B – Bicycle path
P – Pedestrian walkway
B/P – shared bicycle and pedestrian path
L – Landscaped area between the curb and sidewalk
Shoulders and Median Pavement Condition
Include the following:
PMS Category (1-29) Priority Classification (.1-.4)
International Roughness Index (IRI)
*Rigid Pavement:*Flexible Pavement:
* From latest PMS-Pavement Condition Inventory Survey Data.
3rd Stage Cracking % Alligator B Cracking %
Faulting Patching %
Joint Spalls Rutting
Pumping Bleeding
Corner Breaks % Raveling
Deflection Study Results (if available):
Other – Sign supports
Include any other pertinent topics and information.
Structure Geometric Information and Condition
Include the following:
Structures / Width Between Curbs / Vertical Clearance / Work Identified in Project EA Report / Replace Bridge Approach Rail / Sign SupportsName
Number / Exist
(ft) / RRR Std
(ft) / Prop
(ft) / Exist
(ft) / RRR Std
(ft) / Prop
(ft) / (Y/N) / (Y/N) / (Y/N) / Number
7.CORRIDOR AND SYSTEM COORDINATION
Use Appendix Z instructions.
8.ALTERNATIVES
The SHOPP program manager has determined that some of the topics need to be discussed in the report. Include the topics designated by the SHOPP program manager and provide information as appropriate.
The topics listed for the specific SHOPP program may not apply to some projects. When this occurs, include the topic and state that the project does not involve the topic or that the project has no effect on the topic. The list of topics includes:
Required for Levels: / Topic2 / Proposed engineering features
Design standards and deviations from mandatory and advisory design standards (Highway Design Manual, Tables 82.1A and 82.1B)
Interim features
High-occupancy vehicle lanes
Ramp metering
1 2 / California Highway Patrol (CHP) enforcement activities
Park-and-ride facilities
Highway planting and irrigation
Erosion control
2 / Roadside design and management
Noise barriers
Earth retaining systems
Non-motorized and pedestrian features
1 & 2 / Context sensitive solutionsand complete streets
1,2,3 / Complete-streets (refer to SHOPP Tool attachments)
1,2,3 /
- Pedestrian facilities
1,2,3 /
- Bicycle facilities
1,2,3 /
- Transit facilities
1,2,3 /
- Park-and-ride facilities
Traffic analysis
2 / Current construction and right-of-way cost estimates
Other
9.LIFE-CYCLE COST ANALYSIS & ASSET MANAGEMENT
Use Appendix Z instructions.
10.COMPLETE-STREETS
[Renumber the rest of the document]
Use Appendix Z instructions
10.ENVIRONMENTAL COMPLIANCE
The SHOPP program manager has determined thatthis topic does not need to be discussed in the report for projects with documentation Level 1. Include the following in the report:
Discussion for this topic is not required by the guidelines.
11.RIGHT-OF-WAY
The SHOPP program manager has determined thatthis topic does not need to be discussed in the report for projects with documentation Level 1. Include the following in the report:
Discussion for this topic is not required by the guidelines.
12.STORMWATER
The SHOPP program manager has determined thatthis topic does not need to be discussed in the report for projects with documentation Level 1. Include the following in the report:
Discussion for this topic is not required by the guidelines.
13.TRANSPORTATION MANAGEMENT PLAN
Use Appendix Z instructions.
14.OTHER CONSIDERATIONS
The SHOPP program manager has determined that some of the topics need to be discussed in the report. Include the topics designated by the SHOPP program manager and provide information as appropriate.
The topics listed for the specific SHOPP program may not apply to some projects. When this occurs, include the topic and state that the project does not involve the topic or that the project has no effect on the topic. The list of topics includes:
Required for Levels: / Topic12 / Maintenance and worker safety
1 & 2 / Contaminated material including regulated, designated and hazardous waste
Material and/or disposal site
1 & 2 / Salvaging and recycling of hardware and other non-renewable resources
1 & 2 / Recycled materials
1 & 2 / Resource conservation
Value analysis
Air quality conformity
Environmental Justice (Title VI considerations)
Noise abatement decision report
Public hearing process
Route adoptions, freeway agreements, relinquishments & modification of access control
Report on feasibility of providing access to navigable rivers
Public boat ramps
Floodplain issues
1 & 2 / Constructability issues
1 & 2 / Construction staging
Accommodation of oversize loads
1 & 2 / Graffiti control
Other
Note that the resource conservation topic should include use of light-emitting diodes (LED) and eliminating sign lighting.
15.FUNDING, PROGRAMMING & ESTIMATE
Use Appendix Z instructions.
16.DELIVERY SCHEDULE
Use Appendix Z instructions.
17.EXTERNAL AGENCY COORDINATION
Use Appendix Z instructions.
18.PROJECT REVIEWS
The district maintenance electrical superintendent should be included in project reviews. Use Appendix Z instructions for the rest of this section.
19.PROJECT PERSONNEL
Use Appendix Z instructions.
20.ATTACHMENTS(Number of Pages)
Use Appendix Z instructions.
Draft V3.0 - 05/30/20141