Freedom of Information
The Quadrant
Elder Gate
Milton Keynes
MK9 1EN
T 01908 782405
E / Network Rail
Freedom of Information
Elder Gate
The Quadrant
Milton Keynes
MK9 1EN
T 01908 782405
E
By email:
27 July 2015
Network Rail Infrastructure Limited Registered Office: Network Rail, 2nd Floor, One Eversholt Street, London, NW1 2DN Registered in England and Wales No. 2904587
Dear Sam Barker
Information request
Reference numberFOI2015-00339
Thank you for your request of23 May 2015, for which clarification was received on 27 May 2015. I do apologise for the delay in responding to your request.
You requested the following information:
“Pursuant to the Freedom of Information Act 2000 (FOIA), I hereby request that I be provided with copies of the following document:
From January 2014 to date for the following for each Executive Committee member please can you provide:
A. appointment diary - ms excel format is fine if its easier to extract
B. telephone log
C. records of entertainment received
D. records of gifts received
*Clarification*
Hi thanks for your response, your assumptions on points A and B are correct so for the diary, an extract from MS outlook is fine and transcripts and notes made on calls received.”
I have processed your request under the terms of the Freedom of Information Act 2000 (FOIA)and I can confirm that we do hold this information.
With regard to the information relating to gifts & hospitality for the Executive Directors (Mark Carne, Patrick Butcher and Paul Plummer), and external meeting information relating to Mark Carne, I can advise that this is exempt from disclosure pursuant to Section 21 which relates to information easily accessible by other means. This information is published on our website and can be accessed via the link provided below:
Information relating to gifts and hospitality can be located by using the drop down section for G – Gifts and hospitality register, and also C for Chief executive external meetings.
With regard to all other remaing information requested not referred to above, and with regard to Executive Committee Members, in our view the information you have requested is exempt from disclosure under section 40(2) (personal information) of the FOIA.
Section 40(2) of the FOIA allows us to withhold information if it constitutes the personal information of identifiable individuals, and its disclosure would contravene one or more of the data protection principles of the Data Protection Act 1998. In this instance, the information you have requested constitutes the personal information of the Executive Committee members as specified in your request.
The first data protection principle states that personal information must be handled fairly and lawfully. In our view the disclosure of the information that you have requested would be unfair to the individuals concerned. This is because it constitutes the personal information of the Executive Committee members and those individuals would have had no expectation that such information would be disclosed.
If you have any enquiries about this response, please contact me in the first instance at on 01908 782405. Details of your appeal rights are below.
Please remember to quote the reference number at the top of this letter in all future communications.
Yours sincerely
Philip Humphreys
Senior Information Officer
Appeal Rights
If you are unhappy with the way your request has been handled and wish to make a complaint or request a review of our decision, please write to theFOI Compliance and Appeals Manager at Network Rail, Freedom of Information, The Quadrant,
Elder Gate, Milton Keynes, MK9 1EN, or by email at request must be submitted within 40 working days of receipt of this letter.
If you are not content with the outcome of the internal review, you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Network Rail Infrastructure Limited Registered Office: Network Rail, 2nd Floor, One Eversholt Street, London, NW1 2DN Registered in England and Wales No. 2904587