DONAGHEY PRIMARY SCHOOL

Minutes of AGM – Thursday 20 October 2016

Present:

Mrs Wendy Badger

Dr Joanne Brown

Mrs Leeona Davidson

Mrs Jacqui Evans

Mrs Eunice Hamilton

Mr Stuart Harrison

Mrs Joanne Irwin

Mrs Denise Kelso

Mrs Suzanne McQueen

Welcome:

Mr Harrison welcomed everyone to the meeting.

Review of Minutes:

Minutes of meeting held on Thursday 15 September 2016 were reviewed.

Review of Accounts:

Mrs Jacqui Evans gave an overview of the account. The current balance is £2,323.44with all chequesnow out.

Monies of £360 (for the year) are to be forwarded to Sponsor a FAME orphan. The School has already forwarded monies for their Sponsor.

Matters Arising/ Proposed Events

Pig Race Night

  • The Pig Race was a great success raising £949.76.
  • A big thank you to all our sponsors and especially to Leeona for all her hard work in organising the great majority of it.

Bag Pack

  • Leeona is to email ASDA to see if this is a possibility.

Family Photo Night

  • This will take place on Tuesday 8 November if enough interest is expressed.
  • 10 expressions of interest are needed to make this viable.

Harvest

To take place on Tuesday 25 October 2016.

Nativity Play

  • To take place on Tuesday 13 December 2016.

Sandholes Community Group

  • Requested participation with their light switch on and carol service.
  • To take place on Thursday 15 December 2016.

Movie Nights

  • The first is arranged for Wednesday 14th December at 6.30pm.

Bike Evening

  • Mr Harrison will chat to John Burrows about the possibility a future event around March time. An educational/ safety theme was suggested but John may have some suggestions if interested.

Sports Kit

  • Joanne Irwin is to get prices for 15 sports kits :- short sleeve top, shorts and socks as well as cross country vests with school logo – AliExpress to be priced.
  • Embroiderous gave price of £2.50 per embroidery.
  • School Trips
  • Again £5 per child will be donated towards school trips this year.

Cookery Book/ Demonstration

  • Gortreagh was chosen to print the books as it is competitive, and design is included (£1,225 for 400 with 4 internal colour pages, 150 blank ink, colour cover and plastic front and back comb).
  • It was decided to get 500 copies printed.
  • Books will be sold for £5 each.
  • Cover Title Page – to be designed by P5/6/7 pupils over the weekend. A prize (Toymaster teddy) will be given to the winner, which Gortreagh will choose.
  • No date to be printed on book so it doesn’t date quickly.
  • Back cover – to include Donaghey logo.
  • We have around £1,400 collected in sponsorship (Denise Kelso, Ursula Atchison & Suzanne McQueen), which should cover the costs of printing the book, posters and tickets.
  • Denise Kelso is heading to Gortreagh on Monday with all for the books, posters and tickets.
  • Posters – 30 to be printed A4 size.
  • Volunteers will be needed to put these up.
  • The Cookery Demonstration will take place on Tuesday 22nd November 2016.
  • Paula McIntyre is charging £600 for the night. The hall should hold 180 comfortably.
  • Time of demo decided for 7.30pm.
  • Complimentary tea, coffee and shortbread will be served on the evening – this will be finalised at the next meeting.
  • Ticket price agreed £10.
  • 180 tickets will be printed (around £20). These will be sold through the school and DPA members.
  • Joanne Irwin is to organise a raffle to take place on the night.
  • On the night prize – star under seat – Paula could present prize on the night?
  • It was suggested that stalls (a max of 5) should be set up in the corridor outside the hall, with browsing from 7pm on the night.
  • Rachel Burrows (candles) had expressed interest, and Arlene McCollum (Garden World – gift ideas), Charmaine Bell (Beauty) may be approached.
  • Joanne Brown will contact BBC Radio Ulster, The Courier and The Mid to advertise the event & book.

Other Business

Grant for Buildings

  • Eunice mentioned this as a possibility for Donaghey for changing facilities. It was advertised by Keith Buchanan, who may be able to help us fill in the necessary forms.
  • To be investigated further.

Next Meeting:

Thursday 10 November 2016 @ 8pm

Meeting Finished at approximately 9.45pm