Work Instruction
Functional Area: General Ledger / Perform Year End Balance Carryforward
Purpose
Use this procedure to carryforward the year end balances to the new fiscal year.
Trigger
Perform this procedure at year end per the closing schedule.
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
  • SelectAccounting Financial Accounting General Ledger Periodic Processing Closing Carrying Forward Balance carryforward to go to the Balance carryforward screen.
Transaction Code
F.16
Business Process Information
Use this procedure to carry forward general ledger balances to the new fiscal year. This program carries forward all ending balances in the balance sheet accounts to the opening beginning balance in the new fiscal year. Additionally this program closes all ending balances in the P&L accounts and posts the opening balance in the fund balance account in the new fiscal year. Any postings to the prior year after the closing is carried out will automatically be carried forward.
This program can be re-run if needed, though it is very unlikely that it will be necessary. Verify the balance sheet and if it is out of balance, rerun this transaction.
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.

Work Instruction
Functional Area: General Ledger / Perform Year End Balance Carryforward
Procedure
1. / Start the transaction using the menu path or transaction code.
Balance carryforward (1)

2. / As required, complete/review the following fields:
Field / R/O/C / Description
Company code / Required / Organizational unit within Financial Accounting
Example:
UC
Carry forward to fiscal year / Required / 4-digit year date of the new fiscal year
Example:
2005
3. / Perform one of the following:
If You Want To / Then
Perform a test run to check for processing errors / Select to the left of Test run.
It is CRITICAL to first checkmark this box and do a test run to find out if there are any errors.
Process the balance carryforward / Deselect to the left of Test run.
4. / Select to the left of Output list of results.
5. / Select to the left of Balances in retain.earng.acct.
6. / Click .
Balance carryforwardLedger 00 for the year XXXX Test run (1)

7. / Perform one of the following:
If The System / Then / Go To
Displays a red error message / Correct errors. / Step 2
Does not display a red error message / The process was successful. / Step 8
/ The system displays the message, “Balance carryforward to fiscal year XXXX successful.”
8. / Click .
/ Generates a report of the balance sheet accounts.
Display of balance sheet accounts

9. / Click .
Balance carryforwardLedger 00 for the year XXXX Test run (2)

10. / Click .
/ Generates a report displaying the balances of all active revenue and expense accounts.
Display of retained earnings accounts

11. / Click .
Balance carryforwardLedger 00 for the year XXXX Test run (3)

12. / Click .
Balance carryforward (2)

13. / Perform one of the following:
If You Want To / Go To
Process the balance carryforward in production / Step 3
Exit the transaction / Step 14
14. / You have completed this transaction.
15. / Click until you return to the SAP Easy Access screen.
9/22/2017
Ver: / GL_F.16_PerfYrEndBalCarryFwd_0_CentSyst.udc
© University of Cincinnati / 1/9
Work Instruction
Functional Area: General Ledger / Perform Year End Balance Carryforward
Result
You have successfully carried forward the balances at year-end.
Comments
None
9/22/2017
Ver: / GL_F.16_PerfYrEndBalCarryFwd_0_CentSyst.udc
© University of Cincinnati / 1/9