Travel Related Financial Recommendations

Before traveling for assignment take a moment to review these travel related financial tips to lessen difficulties making payment for services or getting cash while in country. It is always best to be prepared before boarding.

Before You Leave

  • Know the local currency for the assignment country
  • Cash currency is recommended in addition to bank credit and ATM cards.
  • Notify your credit card issuer and/or financial institution prior to departure

Advances

GH Pro can issue an advance to cover per diem (lodging and M&IE) and other travel related expenses such as communications costs and ground transportation. Travelers can receive a 50 percent advance of total estimated per diem and other travel related costs. Based on the needs of the assignment there may be circumstances were 50 percent of total estimated per diem and 100 percent of total estimated Other Travel Related costs can be issued to the Team Lead and/or Logistics Coordinator.

Cash

  • Foreign currency can be obtained from your bank, at the airport, or local ATM in-country. Some hotelsoffer currency exchange.
  • It is highly recommended prior to traveling to rural areas that you have sufficient cash on hand to cover hotel bills, car rentals, and fuel.
  • GH Pro will reimburse for currency conversion fees upon submission of a Travel Expense Report (TER) with a receipt indicating the currency exchanged, conversion rate, fees charged.

Credit Cards

  • For large purchases such as airfare, hotel bills, and car rentals credit cards are suggested for payment.

Sending Money

In emergencies when it is difficult accessing cash in-country via bank or ATM or a vendor will not accept credit cards for payment of services GH Pro can wire money. In these instances please discuss options with the GH Pro Assignment Program Manager.

Vendor Payment

In rare instances GH Pro may have to make payment to a vendor on behalf of the traveler. In these situations submit the following documentation:

  • Payment for Lodging

Invoice including: traveler's name, dates of stay, number of nights of lodging received, number of room occupants, the lodging rate per night plus applicable taxes, and the total amount to be paid.

Credit card authorization form if required

  • Payment for Car Rental

Rental agreement

Credit card authorization form if required