MINUTES OF THE PARISH COUNCIL MEETING OF THE NEWBOLD VERDON PARISH COUNCIL HELD ON MONDAY 5TH JUNE 2017 7:30 PM AT THE PAVILION ALANS WAY NEWBOLD VERDON.

PRESENT: Mrs J Crooks (Chair), Mr R Watson, Mr J Cartwright, Mr W Crooks, Mr C Petcher, Mr J Finney, Mr M Preston, Mrs D Finney, Mrs J Walsh, and Mr R. Bell (Clerk).

Guests: Cllr R Camamile (Borough Councillor), Cllr M Surtees (Borough Councillor), Cllr B Sutton (Borough Councillor)

Parishioners: 7

17.102. APOLOGIES

Mr J Cooper

17.103. DECLARATION OF MEMBERS INTERESTS AND DISPENSATIONS:

Mr J Cartwright declared an interest in Newbold Verdon Cricket Club.

Mrs J Crooks declared an interest in Newbold Verdon Community Action Group.

17104. MINUTES:

Proposed D Finney Seconded C Petcher

That the Minutes of the meeting held on 8th May 2017 were approved as a true record and signed by the chair.

Resolved – Unanimous

17.105. MATTERS ARISING:

·  Subsidence and flooding issues at Heritage Walk green space had been identified. These had been reported to HBBC so that Bloor’s could be contacted to see if there was any comeback from the S106 agreement.

·  Playdale had been quoted regarding a quote for picnic tables and bench at Dragon Lane Recreation Ground. A quote for £1809 had been passed to the Community Action Group who had agreed to fund this and they had agreed to the costs. An order form would therefore be completed.

·  Wicksteed had been contacted regarding the quote in December for the new equipment in the toddler play area to see if their quotations still held good due to the elapsed time. They confirmed this was still as quoted.

·  Annual ROSPA play area inspection reports for both Dragon Lane and Heritage Walk had been received. Although no major issues had been reported (Except as reported above) there were some medium risk items for which repairs needed to be instigated.

·  Cllr W Crooks advised that he had made enquiries about the proposed application to convert an agricultural building to a dwelling. Borough Councillors were asked to support the current objections made by several parishioners.

17.106. PARISHIONERS’ QUESTION TIME:

A resident of 7 Hornbeam Road asked if the Parish Council would support his objections to a proposed extension at 5 Hornbeam Road. A copy of his objections was read out and handed to the clerk. As this was an agenda item on the planning a decision would be made at that point.

17.107. NEIGHBOURHOOD PLAN

Roger King the Steering Group Chair gave an update. Full report attached at appendix 1.

17.108. ACCOUNTS:

a)  Receive and approve the accounts in the monthly schedules for May

Proposed D Finney Seconded J Finney that these be accepted and signed by the chair.

Resolved – Unanimous

17.109. CORRESPONDENCE FOR DISCUSSION

a)  LCC – Bagworth Road Speeding Issues LCC Response – Consider

Resolved – Cllr Crooks would ask if anything further could be done as County Council representative. It was also advised that a community speedwatch group was currently being set up and speed checks would be done by that group once training was complete. The quote for £12,000 for a speed warning sign was excessive and it was thought that a self-resourced one would be much cheaper.

b)  Newbold Verdon Sports & Social Club – Request for donation – Carried forward from last meeting.

Resolved – A quote for the work was requested so that a decision could be made as to what funding may be available. It was thought that a favourable decision would be made as it was for a disabled access.

Proposed C Petcher Seconded W Crooks – 8 for 1 Abstention.

c)  LCC – Kirkby Road Weight Restrictions LCC response – Consider

Resolved – Deferred to later date as Mr Sharman not present.

d)  HBBC – Parish & Community Initiative Fund Offer Letter – Next Steps

Resolved – That the offer of grant be accepted and the clerk to contact wicksteed to confirm to proceed with their quote as previously minuted.

Proposed D Finney Seconded C Petcher – Unanimous.

e)  M Woodward – Alan’s Way safety barrier – For information & update

Resolved – Letter of thanks to be sent to Mr Woodward for replacing the broken barrier.

f)  AFC Market Bosworth – Application to use Alan’s Way Facilities – Consider

Resolved – That permission for AFC Market Bosworth to use the facilities.

Proposed W Crooks Seconded M Preston – Unanimous.

g)  J Finney – Newbold Verdon Methodist Church request for donation – Consider

Resolved – This was deferred awaiting a quote for the work.

h)  Parish Web Site – Request to host Community Events Calendar – Consider

Resolved – That permission to use the web site to host an events calendar be given subject to access only to that part of the site.

Proposed J Crooks Seconded D Finney – Unanimous.

17.110. BOROUGH AND COUNTY COUNCILLORS REPORT:

Cllr W Crooks gave an update on County Council matters

Cllrs Camamile, Sutton & Surtees gave an update on Borough Council matters

17.111. PLANNING

a)  17/00409/HOU – 5 Hornbeam Road Newbold Verdon – Change of use of garage to granny flat

Resolved – The clerk to add comments supporting the resident complaint as per parishioners questions. Also to add that a planning condition be added that the property if sold in the future should not be allowed to be sold as separate units.

b)  17/00445/TPO – The Rectory Main Street Newbold Verdon – Work to beech tree

Resolved – No comments or objections

c)  17/00444/TPOCA – The Rectory Main Street Newbold Verdon – Fell x 1 Holly Tree

Resolved – No comments or objections

d)  16/00313/HOU – 2 The Paddock Newbold Verdon – Rear Extension (Retrospective)

Resolved – No comments or objections

17.112. NEWBOLD VERDON COMMUNITY ACTION GROUP UPDATE

The clerk to arrange a meeting to agree the siting of the new benches and seat.

17.113. DRAGON LANE RECREATION GROUND

The application to Lafarge Tarmac for funding towards the MUGA had been unsuccessful.

As this area had been identified on the recent ROSPA safety report as medium risk it was though that some of the renewable energy contributions should be used to fund this. The clerk was instructed to obtain 3 quotes for consideration.

17.114. BUS SHELTER CLEANING

The clerk was instructed to contact the Alan’s Way Caretaker to ask if they would be willing to take this on as a once a month duty to clean the 3 brick shelter. If this was agreeable then a consideration to extra hours would be made.

17.115. RENEWAL ENERGY PROJECTS

Payments this financial year had been received as follows

Lindridge Lane Solar Farm - £15,000 - 1 off payment

Hall Farm Solar Farm - £5,000 – (Phase 1 Payment 2 & Phase 2 Payment 1. 5 x yearly payments for each phase)

Stonehaven Wind Turbine - £3,000 – (1st payment of 25)

Mr Petcher asked if consideration could be given to some form of play area at Newbold Heath or to help with some form of speed restrictions.

A discussion took place regarding projects for consideration.

1.  Projects that would benefit the older generation as the recent projects namely the pavilion extension and the new play equipment at both Dragon Lane and Heritage Walk were primarily benefiting the mid to younger age groups.

2.  An all-weather tennis court facility at Dragon Lane accessible to all.

3.  Outdoor gym equipment at Dragon Lane

4.  A parking facility on Main Street by the Church as per the quote from LCC

5.  Extension of the footpath at Dragon Lane to complete a circular route.

Further discussion on this was deferred until a decision had been made on the MUGA at Dragon Lane.

17.116. EMPLOYEES TERMS AND CONDITIONS AND ALANS WAY CHARGES

Recommendations for hire charges and T & C had been forwarded to full council for consideration.

These are shown at Appendix 2.

Item 2 Proposed W Crooks Seconded M Preston that theses be implemented – Unanimous

Item 3 a/b/c Proposed D Finney Seconded J Crooks that these be implemented - Unanimous

17.117. ALANS WAY

The final invoice had been paid. There were some minor snags to be attended. These would be reported to SALT Construction for attention.

The final 2.5% retention would be paid after 6 months subject to a further snagging list examination.

Office Furniture had been ordered via ESPO

Broadband – An enquiry was made to BT and as the building was a non-standard address there would be an initial non-refundable survey fee of £200.

Proposed D Finney Seconded C Petcher that the clerk proceed with Broadband and authorize the survey - Unanimous

17.118. CEMETERY

Cemetery Extension – There were approximately 300 grave plots left in the Cemetery. In the 5 years 2011 – 2015 a total of 55 plots had been purchased. Depending upon demand this meant that the current Cemetery had between 20 – 30 years left. The new memorial wall may have an impact with more people using this but as yet that is an unknown quantity.

It was unanimously agreed to keep this as a future agenda item so that the situation could be monitored.

a)  Cemetery Extension – Limited capacity of current land.

Mr Preston advised that he had been in contact with a local framer regarding the possible of obtaining some extra land. This was being considered by the farmer and he would report back to Mr Preston.

17.119. PARISH CLERKS MONTHLY REPORT

The clerk had been contacted by LCC regarding some S106 funds allocated to Dragon Lane Recreation Ground towards new footpaths. A meeting had been arranged for Thursday 8th June 2017 at 2:30 pm at Dragon Lane.

The clerk had contacted Mr Crowley regarding the volunteer Tree Warden and he had forwarded his details to the county co-ordinator.

17.120. CHAIRMAN’S QUESTION TIME:

Mrs D Finney asked if some mats could be provide at the entrances to the pavilion.

Mrs D Finney asked if the tree outside the old post office could be trimmed back.

Mr C Petcher asked if LCC could be contacted regarding the weight restriction sign on Merrylees Road.

Mr C Petcher pointed out that many of the road signs within the parish were dirty. This would be discussed at the next Community Action Group meeting.

Mr C Petcher pointed out that the litter bin at the Bus Stop on corner Bagworth Road/ Barlestone Road had been removed.

Mr R Watson expressed concern that the article in the graphic advertising Verdonbury mentions horses on the park. Conern was expressed over the damage to the park this may cause especially if it is wet conditions. The clerk to contact the organiser to verify

Mr R Watson asked if a notice board could be sited on the outside entrance to the pavilion to advertise hire charges and conditions.

Mr R Watson asked if a date could be set for an official opening of the new pavilion extension. A proposed date of Saturday 22nd July @ 10:30 am was set. The clerk to supply an article to the graphic prior to the next cut off date of 22nd June. The chair would contact the Mayor of HBBC to see if he would attend to perform the official opening. Possible refreshments to be added as an agenda item for next meeting.

Mrs J Crooks asked if a complaint could be made again to HBBC regarding the state/safety of the old Miners Welfare building on Dragon Lane. Not only is it unsightly but is potentially dangerous and is thought to have an high asbestos content.

17.121. DATE OF NEXT MEETING:

The date of the next meeting of the Parish Council will be on Monday 3rd July 2017 at the Alan’s Way Pavilion at 7.30 pm.

THERE BEING NO FURTHER BUSINESS, THE CHAIRMAN DECLARED THE MEETING CLOSED AT 9:27 pm.

Appendix 1

Newbold Verdon Neighbourhood Plan: Update for Parish Council: 5th June 2017

Meetings undertaken since the last report or soon after the 5th June

Steering Committee Meeting 15th May: Main theme – Vision for the Parish/Second Phase Engagement with parishioners

Housing and Economic Land Development Group meetings – 1st June

Environment Group meeting 7th June

Transport and Infrastructure meeting 7th June

Strategy Group 8th June

Major Focus of each Issue Group in the past Month – report from Chairs

Chair of the Environmental Group Report

VISION STATEMENTS

·  Each sub group has completed a vision statement and an overall statement has been forwarded to the Chair of NVNP.

EVIDENCE GATHERING

·  The Bio – Diversity group continues to search for environmental and local wildlife surveys that may have been carried out by interested parties in the last few years. Contact has been made with a local representative of the Leicestershire Wildlife Trust to help with the search. A meeting is scheduled with Mr, Tim Deal, Lafarge Tarmac’s Estate Manager, to be held on May 31st. to discuss the planned development of the Brascote Quarry area into a Nature Reserve. It is hoped that this can be incorporated into the Neighbourhood Plan.

·  The Rural Heritage group are revisiting the Character Assessment and highlighting features of significant interest before carrying out a site scoring survey as recommended by John Martin of YourLocale. These will then be shared with parishioners at our next phase of consultation and should provide a clear and strong evidence base when recommendations are made in the draft report. Mike and Tim are meeting Tim Grundy, the HBBC Heritage Officer, to discuss the drawing up of a list of Significant Sites and Community Assets.