APPENDIX 1
PENCOED TOWN COUNCILMINUTES OF FULL COUNCIL MEETING, WEDNESDAY 9th September 2015
THE MINERS’ WELFARE HALL, PENCOED.
Present / Councillors: / R. J. Hancock OBE, Town Mayor/Chair
J. Butcher.
D. J. John BEM
J. McCarthy,
Mrs. J. McCarthy
Mrs. J. Butcher
R. Williams,
M. Gregory
M. Walters
Mrs M. Jones
Mrs J. Ryan
A. Williams
T. Thomas
In attendance: Geraint Thomas, Town Clerk
It was with great pleasure that the Mayor welcomed Mr. Colin Allen and his wife Janice to the meeting. Mr. Allen made a presentation to the Mayor of a bible on behalf of the Gideons Society.
The Mayor received the Bible with grateful thanks and commended the work that the Gideons do worldwide.
Mr Allen offered and delivered a short prayer .
6971 / Apologies for absence and dispensation.
No apologies were received
6972 / Declarations of Interest (written).
No Declarations of interest were recorded .
6973 / To receive the Police Report.
In attendance at the meeting were Sgt Michael Davies and PCSO M. Coleman.
Between them they presented the police reports and statistical information for the months of July and August 2015.
JULY 2015
5712 Penprysg Ward
ASB:
Neighbour dispute over car parking, Cae Duon.
Writing on pavement outside Pencoed Primary, chalk writing, washed away.
Female in car being abusive to horse rider on lanes by Rockwell
Tenant on ground floor reporting tenant above, hear him walking around and general noise, Hafod have since carpeted property above.
Drugs:
Nothing reported
Violence:
Nothing reported
Burglary:
Person entered shed in rear garden, nothing taken. Top of Penprysg Road.
Theft and handling:
Van stolen whilst parked on lay by of A473.
5713 Felindre Ward
ASB:
Youth at Pencoed Cemetery car park.
Food van sounding horn at lunch time.
Neighbour disagreement/dislike, Heol Y Onnen.
Noisy party, finished at 11pm at Heol y Groes
Female youths hanging around Pencoed College in evening, being abusive to caretakers.
Youths in rear lane of Penybont Road.
Drugs:
Cannabis warning to male whilst parked at Pencoed cemetery.
Violence: Nothing reported
Burglary: Nothing reported
Theft and handling: Nothing reported
5714 HENDRE WARD
ASB:
Youths in lane towards train platform and behind Coed Y Graig, shouting and drinking.
Youth outside Harvey Chip shop drinking alcohol.
Youth thrown plastic bottle on roof.
Youth on footbridge at Parc Y Rhos drinking and swearing.
Persons known to reporting person, banging on garden fence.
Youths making a nuisance whilst at a party in Erw Ifan.
Drugs:
Nothing reported
Violence:
Female having an argument with Refuse collector.
Burglary:
Nothing reported
Theft and handling:
Person entered vehicle and took £5, no damage to vehicle.
Family member took moped without permission. (aged 15)
Wheelie bin taken from front garden at Min Y Nant.
August 2015
5714 Hendre Ward.
ASB
Youths causing disturbance Hendre Road.
Youth Annoyance Pencoed train Station
Vehicle Annoyance New Surgery Pencoed
Female arguing with boyfriend, Min y nant
Neighbours dispute Deri Avenue
Laser light shone in windows Min y nant
Woodlands Avenue. Youths shouting in the street
Min y nant. Person locked in shop.
Violence Against the Person
Domestic incident Hendre Road
Domestic incident FFord Deri Duffryn
Domestic incident Coed y graig
Theft and Handling
Make off from Taxi. Green Acre drive
Theft of Road signs Glyn y Mel
Theft of plant pots.
Damage.
Damage to motor vehicle Verlands court
Damage to mobile Phone Coed y Graig
5713 Felindre Ward
ASB
Travellers at Pencoed Technology Park
Charred paper found in Pencoed Comprehensive
Neighbours dispute Maerdy park
Vehicle annoyance Coychurch Road
Dog on Dog incident Pencoed Comprehensive
Youth annoyance. Shouting in the street, Coychurch Road
Pencoed Cemetery Youth annoyance Felindre Road
Neighbours dispute Heol yr onnen
Violence against the person
Hafod Las harassment
Domestic related Heol yr Groes
Domestic incident Dol Afon
Domestic incident Hafod Las
Robbery.
Pencoed Rugby field, Felindre road. Male approached by 2 persons. Money taken
Burglary
Shed broken into Dol afon
Theft and Handling
Theft of fuses. Domestic related. Dol Afon
Theft of Bag. Pen y bont road
Damage
Coychurch road. Damage to flowers
Coychurch Road. Damage to advertising sign
5712 Penprysg Ward.
ASB.
3 incidents at the New Surgery Pencoed. Youths causing issues outside the surgery for staff and attendees.
Violence against the person
Person chased group of youths away from his house.
Damage.
Damage to motor vehicle. Islawen Meadows. Domestic Related.
It was resolved to accept the reports and thanks were extended to both Officers for their attendance.
It was further resolved that the Council noted with pleasure the nomination of the Pencoed NPT Team for a South Wales Police force award in reducing the element of ASB behaviour in Pencoed by 62% over a given period of time and wished the Team every success with their nomination
6974 / To receive the minutes of the Full Council 8th July 2015 (Appendix 1).
The minutes of the above meeting were approved and accepted.
6975 / To receive the minutes of the Planning Committees held on 22nd June 2015 and 20th July 2015 ( Appendices 2 & 3)
The minutes of the above meeting were approved and accepted together with the recommendation(s) therein.
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6976 / To receive a report on delegated matters dealt with during recess.
The Town Clerk and Mayor Cllr J. Hancock OBE reported on the undermentioned awards of merit that had been agreed and sanctioned during recess.
Nominees
Mrs Susan Thornton—Merit award relating to provision of Christmas Day Lunch
Cllr D. John BEM--- Recognition of award of BEM
It was resolved to endorse the action taken by the Mayor and Town Clerk during recess.
It was further resolved that due to the success of the awards ceremony that was held that similar ceremonies be held on an annual basis in future.
6977 / To consider Draft agreement for Youth Shelter received from BCBC.
The Town Clerk reported on this matter and m,ade reference to very recent communication he had had with BCBC.
Following detailed discussion on a number of concerns raised by respective members on this matter together with the responses received from Borough Councillors who are also Town Councillors ,it was resolved to refer the subject matter to the Projects Committee for further clarification on concerns expressed prior to reporting back to BCBC.
6978 / To consider matters relating to Penprysg Car Park
The Town Clerk reported on the matter of litter at Penprysg Car Park and the lack of facilities to remove the litter. Latterly fly-tipping has occurred at this location.
The report from the Town Clerk was duly noted and that further consideration of this matter be deferred and dealt with during the discussions that are due to take place on Community Asset Transfers and devolution of services.
It was however resolved that a meeting be convened to further the matter of Community Asset Transfers and devolution of services with leading members and officers of BCBC ,at the earliest opportunity.
6979 / To consider draft document on Community Asset Transfer
The Town Clerk made reference to the document which had been circulated in advance of the meeting, together with an up to date response received from BCBC.
The document was favourably received by the Town Council , however, there are a number of service delivery issues to be resolved in the context of devolution of services as indicated in the previous minute of this meeting.
It was acknowledged that current period austerity has a bearing on all what BCBC does and the constraints that BCBC are working under as a consequence. However, a meeting with appropriate persons as indicated in the previous minute would greatly assist in trying some of the pressures on BCBC.:
6980 / To Receive reports from representatives to outside bodies
The following reports were delivered as indicated below, couple with the action required therefrom
Organisation Delivered by
Board of Coity Walia Cllr J. McCarthy
Action: i)Contents of report noted and resolved to give plenary powers to the Town Clerk to resolve any matters relating to the handing back of the Millennium Wood to Coity Walia. The Town Clerk to report back at a future dated.
ii)The provision of a seat by the Town Council at Ystadwaun be engraved in the memory of Cllr E. Alford.
Local Access Forum Cllr D. John
Action: Report Noted with thanks
Pencoed Town and District Twinning Cllr Mrs J. Butcher
Action; Report noted with thanks . Councillors attending the Official Evening celebrations on the 19th September 2015 to give their names to Town Clerk by Friday 11th September 2015
It was resolved to give plenary powers to the Mayor and Town Clerk to obtain suitable gift(s) for the visitors from Plouzanne
One Voice Wales Cllr J. McCarthy
Action: Report noted with thanks. Notice of motion regarding School Crossing Patrol provision to be the subject of an agenda item for the next meeting of the Council.
6981 / To review the Regeneration Strategy
The Town Clerk referred to the earlier discussion relating to the Youth Shelter and as such this would be carried out as part of the review of the regeneration strategy.
It was noted that the Toilets project had now been given planning approval.
It was resolved to place and advertisement in the Gazette inviting tenders to undertake the refurbishment of the toilets. The points raised by Cllr J. Butcher in relation to what can be achieved from the details given together with the generic nature of what was proposed need to be further clarified , was duly noted.
6982 / To consider the Town Clerk’s – General Report
The Town Clerk’s report was accepted with thanks and the dates of events indicated therein were duly noted.
6983 / To receive a list of creditors from 1st July 2015 to the 31st August 2015
PAYEE Method Amount
JULY
July / AW Salary / Bacs / 1168.56
2.7.15 / SALEM Civic Serv / 103346 / 50.00
2.7.15 / BCBC / dd / 55
2.7.15 / BCBC / dd / 108
2.7.15 / Allstar / dd / 167.5 / 27.92
2.7.15 / BT / dd / 15.97 / 2.67
2.7.15 / Lex Autolease / dd / 384.18 / 64.03
2.7.15 / Days Hire / bacs / 288 / 48
2.7.15 / Investec / bacs / 330.86 / 55.14
2.7.15 / SLCC / bacs / 260
2.7.15 / Solutions in Technology / dd / 0
2.7.15 / Welfare Hall / 103347 / 10
3.7.15 / Grenke Leasing / dd / 392.83 / 65.47
3.7.15 / BT / 127 / 21.16
HMRC / bacs / 897.1
7.7.15 / Allens Printers(Carn) / 103349 / 324
14.7.15 / HSS hire / bacs / 252 / 42
14.7.15 / Abn Amro / bacs / 48.68 / 8.12
14.7.15 / County Supplies / 103351 / 184.19 / 30.7
Sol in Tech (Phone) / dd / 0
July / GLT Salary / bacs / 1695.96
21.7.15 / A Williams (toilets) / bacs / 1253.00
23.7.15 / G.Thomas Exps / bacs / 13.99 / 1.5
27.7.15 / GBR / bacs / 8.76 / 1.46
29.7.15 / BT Mobile / dd / 15 / 2.5
Untaxed Interest / 1.26 / 0
VAT refund / 1482.15 / 0
AUGUST
Aug / AW Salary / bacs / 1271.15
2.8.15 / BCBC / dd / 55.00
2.8.15 / BCBC / dd / 108.00
2.8.15 / Allstar / dd / 111 / 18.5
2.8.15 / Lex Autolease / dd / 384.18 / 64.03
6.8.15 / Sol in Tech / bacs / 49.66 / 8.28
BT / dd / 211.87 / 35.32
BT Mobile / dd / 15.00 / 2.5
Sol in Tech / dd / 95.29 / 15.89
10.8.15 / Centeegreat ( baskets) / 103352 / 360 / 60
21.8.15 / BCBC ( Election) / 0
17.8.15 / HMRC / bacs / 897.1
Aug / GLT Salary / bacs / 1695.96
Expenditure marked **** £5831.63
Total Expenditure £13170.99
The list of creditors was approved
6985 / If appropriate, to receive items for future agendas.
Apart from the items referred to earlier in this meeting for consideration at future meetings ,no additional items were received.
6986 / To consider passing the following resolution:
That in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded and they are instructed to withdraw.
Resolution was passed
6987 / To receive an update Staff Pension Provision
The Mayor Cllr J. Hancock OBE reminded members of the HMRC requirement to provide pension provision for staff employed by the Town Council.
It was resolved to refer this matter to the Finance and General Purposes Committee
Meeting ended at 9.00 pm.
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