Board of Director’s – working meeting

June 10, 2008

Attendance: Pat Wrightsman, Pat Donehower, Jill Lord, Mary Botter, Pat Fry, Anna Gerac, Tracey Hayes, Susan Boyer

Employee Benefits: Discussion of benefits as offered by the Mt Ascutney Community Foundation, with variations that apply within Mt Ascutney Hospital. Jill Lord read described a list of basic benefits, some discussion ensued. The question was raised as to whether this would impact the 2007-08 budget.

Plan: Jill Lord will write a resolution for the board to review and voting will occur via e-mail response to ensure all members have an opportunity to review and comment. Susan will check the budget to ensure that benefits were included in the planning.

Working committees: Discussion of the need for committees to review protocols and to develop a slate of officersto meet the requirements stated within our bylaws. Examples have been sent to the BOD via e-mail attachment. These include both academic and agency-based policies and these can be used as templates.

Plan: Jill Lord, Pat Fry and Pat Donehower agreed to work with protocols. Mary Botter, Anna Gerac and Pat Wrightsman agreed to work on a slate of officers for the VNIP BOD

Liability insurance for the organization is still being sought. VNIP needs General liability to meet state/federal requirements and to be able to qualify for certain grants. Quotes are expected from Lawrence and Wheeler company and Susan has one from Nurses Service Organization.

501(c)3 Application: Tracey has sent the application with a few remaining questions to Susan. Susan was able to obtain the budget info and clarify specific items. Jill will check to see if Evalie Crosby can and will provide the accountant review of the document and see if she recommends legal review prior to sending. Tracey will check with the IRS to see if they can send an example of the “statement of viability” as a private operating foundation that the application calls for. The question arose as to whether the BOD needed to review and approve the application. Susan will send the application to the full Board for their review as soon as changes are finalized.

After further discussion, Jill Lord Proposed that the BOD empower Susan to submit the application by the end of June. Seconded by Mary Botter. Approved by all.

Respectfully submitted,

Susan Boyer

NEXT MEETING: Next meeting is scheduled for July 8 at 11am.

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