ATTACHMENT A
CLARK COUNTY MENTAL HEALTH FOUNDATION
AUGUST 27, 2015 BOARD MEETING
MINUTES
PRESENT:
Randall Comer, Chair; Brock Burcham, Judy Hoy, Otto Larson, Jerry Newport, Sheila Rice, Beth Stumpf
Mental Health & Recovery Board staff: Nancy Boop, Michelle Humphrey, Dr. Greta Mayer, Dr. Kent Youngman
OPENING REMARKS:
Randall Comer, Chair, opened the meeting by welcoming all those present and asked everyone to introduce themselves. Randall explained the mission of the Mental Health Foundation and its function to the new Board members. He also stated that the Spring Campaign fund raiser was exceptional.
APPROVAL OF MINUTES:
Randall asked if there were any changes to the Minutes of the April 23, 2015 Board meeting. Randall asked for a motion to approve the minutes. It was moved by Judy Hoy, seconded by Brock Burcham to approve the minutes of the April 23, 2015 Board meeting.
Motion carried.
FINANCIAL REPORT:
Nancy Boop reviewed the financial report ending June 30, 2015. Nancy stated that the current net assets were $308,830. She stated that there was a $7,500 increase compared to the March balance. Nancy also stated that the endowment fund increased around $5,000 and that expenses were paid out in the amount of $2,500 which was out of the norm. Nancy explained that $5,800 was collected from the Spring Campaign. Randall then proposed a motion to accept the Financial Report as submitted.
It was moved by Otto Larson, seconded by Judy Hoy to approve the Financial Report as submitted.
Motion carried.
FUNDING COMMITTEE:
Jerry Newport stated that a Funding Committee meeting was held on July 23, 2015. The Committee reviewed the successful Spring Letter Campaign and Jerry felt that the personal notes were directed to the right people. Jerry stated that he discussed having his friend, John Grubbs, review the Fall Campaign Letter for any suggestions and that Jerry himself has some tweaks to make also. Nancy said that she will e-mail a draft to everyone after the letter has been written. Nancy also stated that she would like to give the Board members more time to put their personal notes on the letters. She stated that her goal was to have the letters ready to sign by the first part of October with them being mailed out at the end of the month.
Jerry said that a fund raising idea was brought up to charge people attending the Summer Arts Festival for parking in the Mental Health Services lot and donate the proceeds to the Foundation.
Randall said that he was concerned that, for the first time, the letter campaign has exceeded the budget and it seemed to him that the budget should represent that the money will go to the endowment fund, not increase the project budget to match the funds received. Nancy then read a statement from Ted Vander Roest of the Springfield Foundation and explained that the budget for the Learning Opportunities Center (LOC) was increased to reflect anticipated collection. Nancy also stated that the check was ready to be picked up at the Springfield Foundation and that she will set up a time for Randall and Kent Youngman to present it to Mike Calabrese at LOC. There will also be an article in the newspaper.
GRANTS COMMITTEE:
Judy stated that the Grants Committee met on August 13, 2015 to review the grant RFPs that were sent in by the agencies. Judy stated that she was pleased that there was $12,000 available to distribute this year. She also stated that all of the applications were granted with the exception that Matt Talbot’s request was decreased to exclude the purchase of a carpet cleaner.
Randall proposed a motion to accept the Grants Committee’s Recommendation and Beth Stumpf seconded it.
Motion carried.
MISCELLANEOUS:
Nancy asked everyone to look at the Max Graves Mental Health Open fund raiser put on by Mental Health Services to benefit Restan. She stated that the Mental Health & Recovery Board of Clark, Greene and Madison Counties could not be a sponsor and asked if the Foundation would like to be. Nancy stated that the donation would come out of the expense fund. Otto Larson suggested the $200 Tournament Sponsor: 2 tee or green signs. Randall asked for a motion to be a sponsor.
It was moved by Otto Larson and seconded by Sheila Rice to be a $200 Tournament Sponsor at the Max Graves Mental Health Open fund raiser.
Motion carried.
Jerry Newport and Beth Stumpf abstained from the vote as they are both on staff at Mental Health Services.
Nancy stated that there needs to be a Nominating/Governance Committee meeting before the December Board meeting to discuss recruiting three more new members.
Last, Nancy stated that the next Board meeting will be December 3, 2015.
ADJOURNMENT:
It was moved by Randall Comer, to adjourn the meeting. Meeting adjourned at 12:50 p.m.
Respectfully submitted,
Nancy L. Boop
Secretary/Treasurer