Ferndown Town Council and King George V Fields Charity (Ferndown)

FERNDOWN TOWN COUNCIL AND KING GEORGE V FIELDS CHARITY (FERNDOWN)

JOB DESCRIPTION OF COMMITTEE CLERK / ADMINISTRATIVE OFFICER.

Main purpose of Post

To provide technical and administrative support to the Council / Charity and Town Clerk / Administrator in order to assist the Council / Charity in successfully performing its services and responsibilities.

Specific Responsibilities.

Specific responsibilities will include, but not be limited to, the following:-

1. To assist the Town Clerk / Administrator in his role as principal advisor to the Council / Charity through attending Council / Charity Committees, Sub Committees and Working Party meetings as required and providing information for such Committees / Working Parties.

2. To assist the Town Clerk in the preparation of the annual Town Report / Business Plan and Strategic Plan.

3. To take lead responsibility for the clerking of specific Committees and Working Parties of the Council (to be agreed with the Town Clerk), including the preparation of agenda, keeping a note of attendance at meetings, drafting of minutes and actions arising. This will involve some evening work from time to time.

4. To attend meetings of such other bodies, organisations or groups as may reasonably be required to obtain information or to promote the Town Council’s policy in these areas.

5. To help prepare the Council’s / Charity’s calendar of meetings.

6. To assist as required in the organisation of civic or other events.

7. To assist in updating the council’s website on a regular basis, including the Mayors activities pages and the minutes of meetings..

8. To be the lead administrative support for the preparation of the Town Plan which is currently under development.

9. To receive and deal with correspondence and documents on behalf of the Council especially those concerning any lead responsibilities allocated to you by the Town Clerk. Provided the probation period is satisfied to deputise for the Town Clerk in their absence.

10. To attend such training courses / seminars etc on the work associated with your role as Committee Clerk / Administrative Officer.

11. To acquire the necessary professional knowledge required for your work by achieving for example the Certificate in Local Council Administration or equivalent qualification.

12. Such other duties as may be required, commensurate with the level of responsibility.