TERMS OF REFERENCE

SFU Facilities Services Energy Committee

INTRODUCTION

Simon Fraser University has pursued a long-term commitment to the reduction of greenhouse gas emissions, energy intensity, and utility costs for its facilities. Facilities Services has a long history of implementing energy-saving initiatives. The Burnaby Campus Energy Management Program dates to 1983.

Current university guidelines for capital improvement projects incorporate sustainable design principles, including the requirement to consider energy efficiency and renewable resources considerations. These guidelines were formulated from the ideas and suggestions of the members of the University community. The expanding partnership between University administration, faculty, staff and students on campus will enable SFU to further develop and implement energy management practices to ensure the sustainability of the Energy Program. The Energy Committee will provide an inclusive forum for management and staff within all areas of Facilities Services to participate in identifying, exploring and proposing future energy saving opportunities to areas within the control of Facilities Services, in coordination with the Sustainability Advisory Committee and with the cooperation of the SFU community.

VISION

The Facilities Services Energy Committee will identify, explore and recommend a range of opportunities to reduce energy use and GHG production, from simple no-cost options? to innovative new technology solutions (Ron, what’s the contrast here? The contrast between no-cost and new technologies is not a necessary contrast: new technologies can be low cost). The SFU Sustainability Policy empowers the Energy Committee to be innovative in the field of Energy Management and to be a world leader for all post-secondary institutions in implementing energy conservation measures.

The Committee will work closely with all Facilities Services groups to reduce greenhouse gas emissions and energy use within SFU, and to meet SFU’s Greenhouse Gas (GHG) emission and energy reduction targets.

PURPOSE

The purpose of the Energy Committee is to advise Facilities Services on means for advancing the goals of the Energy Management Program.

SCOPE

It is anticipated that the Energy Committee will improve energy efficiency through the identification of energy opportunities in the following areas:

· Coordination of planning, building design, and building operation

· New construction energy modeling and commissioning standards

· Energy-related technical standards for new construction and renovations and the replacement of equipment

· Increased use of energy efficient equipment and technologies

· System performance feedback from the Operations and Maintenance group

· Continuous improvement in operating strategies

· Innovative and Demonstration projects

· Education

APPROACH

The Committee will identify key challenges and opportunities to improve energy management practices by soliciting Facilities-wide input from all groups (i.e., trades, technologists, superintendents and project managers, etc.).

Baseline Data

Energy and greenhouse gas emissions reporting:

Baseline energy use (intensity)

Monthly reports of energy use and GHG emissions

Energy use patterns,

Greenhouse gas emissions profile and forecast

Identify Opportunities for Improvements

Following the identification and communication of baseline data, the Committee will identify information gaps for each of the opportunities and provide guidance on priorities for the selection and implementation of actions. Typical opportunities for discussion include:

Education and outreach:

Energy efficiency

Operations

Integrated Design and Commissioning

Monitoring and Targeting

Develop a list of “high potential” opportunities for improving SFU’s use of energy by monitoring and setting targets, and evaluating the feasibility of each opportunity. Opportunities deemed to have high potential for improvement (e.g., cost, impact, awareness, etc.) will be the subject of further development and assessment.

COMPOSITION

Committee Members are:

Energy Manager – Chair

Advisor to the President

FM Director

FM Assistant Director, Operations & Maintenance

CP & D Assistant Director

CP & D Development Manager

Electrical Superintendent

Mechanical Superintendent

Assistant Mechanical Superintendent

Project Manager

Technologists (Projects)

Trades (AC, Electrical, Plumbing and others)

Co-Chair, Sustainability Advisory Committee

The suggested roles and responsibilities of the main participants are as follows:

Energy Manager – prepare & present baseline data, BC Hydro program information,

etc.

FS Managers – provide input to energy projects and track their progress.

Trades staff – provide advice and information feedback from operators and maintainers of

systems

MEETINGS

· The Committee shall be chaired by the FS Energy Manager.

· Regular meetings shall be held during the year at a time and place to be determined by the Chair. It is anticipated that the meetings will be held on a monthly basis.

· A quorum of Committee shall consist of a majority of its Members.

· The Chair may cancel any scheduled meeting of the Committee if it is felt that a quorum will not be achieved.

· Minutes of meetings will be recorded and circulated to members prior to the next meeting.

REPORTING RELATIONSHIPS

The Committee Chair will provide recommendations, resolutions, updates and advice from

the Committee to the Director of Facilities Services.