PLAY AREA IMPROVEMENT SCHEME

Guidance for undertaking the application process and completing the form

Dear Clerk,

I have pleasure in enclosing the Play Area Improvement Scheme Application Form and accompanying Criteria for 2017/18.

Milton Keynes Council is now inviting applicationsfor the new 2017/2018 Play Area Improvement Scheme aimed solely at improving Play Area provision within Milton Keynes.

Prior to completing your application, please read through the Criteria provided. All applications submitted will be considered by MKC Officers with responsibility for Play Area strategy and maintenance.

All applications for funding in 2017/2018 must be made by email to no later than 23rd June 2017and by post signed copies to be received by 30thJune 2017. If emailing, please specify in the subject line: Application for Play Area Improvement Scheme 2017/2018.

If you would prefer to complete these forms in hard format please contact Heather Baker or Tony Higgins and we will send them to you.

If you have any questions regarding the Play Area Improvement Scheme process or you simply wish to clarify whether your Council’s project is suitable for funding through this Scheme, please contact Heather Baker or Tony Higgins at your earliest convenience.

Heather Baker, Business & Liaison Officer.

PLAY AREA IMPROVEMENT SCHEME
CRITERIA
2017-2018
The conditions for approval under the Scheme will be:
  1. Parish and Town Councils will be responsible for ensuring local residents are consulted on project proposals for improvements to play area provision

  1. Locations must be either
  • MKC owned
  • Parish/Town Council owned (or available for parish acquisition)

  1. Awards will normally be completed within a 2 year project delivery plan.

d. Milton Keynes Council’s share of the cost of the project will be no greater than 50% excluding VAT (75% for very small councils) of the lower of the following figures:-
i)the lowest quotation; or
ii)the maximum award approved by Milton Keynes Council
  1. Decisions will be made by the Cabinet Member with responsibility for Place following consultation with MKC officers

  1. The costs of any planning permissions that may be necessary can be included as part of the design costs

  1. The scheme will benefit as many parishes as possible; where parishes submit more than one application, an indication and explanation of priority order must be provided

  1. Full consideration of maintenance and cleansing should be demonstrated in project design

  1. All play area improvement schemes will normally be implemented by MKC. Any other arrangements need to be agreed in writing to ensure clarity over lead roles, and compliance with Financial Regulations

  1. To successfully manage schemes, a fee of 10% of the total award to cover the cost of procurement, site supervision of contractors and other relevant costs such as design

  1. Award monies can only be used for the projects for which they were approved

  1. Before applications are submitted, please evidence to us that you have discussed the project(s) with the relevant MKC Officers

  1. If an award is used to buy a large item of equipment or asset, it must be recorded in the accounts that Milton Keynes Council has an interest in it. If the asset is to be disposed of, Milton Keynes Council must be contacted before the disposal is made. Milton Keynes Council may want a share of the proceeds in relation to the original contribution

  1. Milton Keynes Council may monitor the progress of any project, which could involve a site visit if appropriate, and will require confirmation of the completion of all projects

  1. The Parishes’ contribution to the cost of the project(s) (normally 50% of costs) will be claimed by MKC as soon as possible after the completion of the project

PLAY AREA IMPROVEMENT SCHEME 2017/2018
Application Form
To be completed by the Applicant / Section 1
Page 1 of 3
APPLICATION DETAILS / Ref
1. LOCAL COUNCIL NAME
(THE APPLICANT)
CONTACT NAME / Position
ADDRESS
TELEPHONE NO
EMAIL ADDRESS
2. WHO IN YOUR ORGANISATION WILL BE RESPONSIBLE FOR THE MANAGEMENT OF THE PROJECT (e.g. clerk)
3. TITLE AND DESCRIPTION OF THE APPLICATION
4. LOCATION
5. LAND OWNERSHIP
6. WHERE MORE THAN ONE APPLICATION IS BEING SUBMITTED, PLEASE INDICATE THE ORDER OF PRIORITISATION
7. TO ENSURE THAT THE PROPOSAL ADDRESSES THE NEEDS OF LOCAL RESIDENTS AND USERS OF THE AREA, CONSULTATION IS IMPORTANT.
PLEASE PROVIDE DETAILS BELOW
HAS LOCAL CONSULTATION BEEN UNDERTAKEN? / Y / N / HOW WAS THE CONSULTATION UNDERTAKEN?
PLEASE LIST STAKEHOLDERS CONSULTED AND APPROXIMATE NUMBERS
SUMMARY RESULTS OF CONSULTATION:-
EVIDENCE OF COMMUNITY SUPPORT, IN PARTICULAR NEIGHBOURING PROPERTIES:-
Consideration of equalities issues to include the needs and impact upon; Gender, race, faith, disability, age etc
8. IS THIS A RESUBMISSION OF A PREVIOUS APPLICATION? / Y / N / IS THIS CONNECTED WITH ANOTHER SCHEME? / Y / N / Scheme name
9. PLEASE ADVISE WHICH MKC OFFICERS & DEPARTMENTS (IF ANY) YOU HAVE BEEN IN DISCUSSIONS WITH REGARDING THIS SCHEME
10. DETAILS OF PROPOSAL E.G. REPLACEMENT OF EQUIPMENT / EXPECTED OUTCOMES: WHO WILL BENEFIT & HOW?
11. TOTAL PROJECT COST:
12. PLEASEPROVIDE A BREAKDOWN OF EXPENDITURE
PLEASE STATE AMOUNT OF FUNDING REQUESTED FROM MILTON KEYNES COUNCIL FOR THIS PROJECT:
HOW WILL THE BALANCE BE FUNDED e.g. Parish/Town Council, WREN. Please supply evidence of this funding source
FEES
TOTAL FUNDING
13. HOW HAVE YOU PRODUCED THESE FIGURES?
14. HOW WILL THE SUSTAINABILITY OF THE PROJECT BE ENSURED AFTER COMPLETION:
15. FORM OF PUBLICITY PROPOSING TO USE FOR THIS PROJECT i.e. newsletter, website etc. (please supply copies for evidence)
SUMMARY OF INFORMATION SUBMITTED WITH THIS APPLICATION
Maps / Maps can be accessed electronically from the following website address

NUMBER OF MAPS SUPPLIEDMARKED OUT
AS PART OF THIS PRE-APPLICATION / 1:1250 SCALE / Number of maps / 1:500 SCALE / Number of maps
15. PLEASE STATE WHAT SUPPORTING INFORMATION YOU ARE PROVIDING WITH THIS APPLICATION i.e. project plan, letters of support, quotes:
Authorisation of Application
Authorised signature of Applicant / Signature / Name / Position / Date
IMPORTANT
For an application to be valid, all areas of this application form must be completed and submitted, together with the maps indicated by the applicant above.
To help speed up the application process and to be more environmentally friendly, please email the reply to

Alternatively, you can return your application by post to
PLAY AREA IMPROVEMENT SCHEME 2017/2018
C/O Heather Baker
Business & Liaison Officer
Milton Keynes Council
SynergyPark
Chesney Wold
Bleak Hall
Milton Keynes
MK61LY

Page 1 of 5 play area improvement scheme application form 2017/2018