WEED SOCCER CLUB

Regular Meeting Minutes

February 7, 2017

Meeting was held at Subway in Weed. (Scheduled site of WES Library had to be changed at last minute)

Directors Present: Cervelli, Gilbert, Lee, C. Moller, R. Moller, Parham, Rodriguez

Directors Absent: Escobedo

Public Comments: None

Consent Agenda: M/S/C to approve Regular Meeting Minutes from Dec. 13, 2016. Treasurer’s Report was not available – C. Moller directed that approval would be postponed to March Regular Meeting.

DISCUSSION/ACTION ITEMS – From January Agenda

  1. Web Site: Dir. Parham wrote his personal check for $200 to pay for the start-up costs as previously authorized. Treasurer Rodriguez was out of town, so was not able to get the check written. Dir. Parham will be reimbursed before the next Regular Meeting. The project is on schedule and “Main Page” is almost complete. Discussion of a new Photo Release form. We received some information from Terri Carlisle – photographer, and other information from the internet. C. Moller drafted a proposed form. Board reviewed and motion made to approve the WYSC Photo Release Form as proposed by Moller with the removal of the “name” for the player.

M/S/C – C. Moller will amend form and send to Gilbert to be used as part of registration packet, will also send to Parham for possible inclusion in web site, and for his signature to release photos of his son. Parham suggested linking schedule to Soccer EZ from web site. Dir. C. Moller indicated that By-Laws needed to be updated to reflect the fact that Club now had and will use their own website. It was agreed that last year’s By-Laws committee be re-convened to address those changes.

  1. Dir. Gilbert said there were 3 teams for Spring Soccer – U10,12 & 19. We have U10 and U19 coaches, need U12 coach. Discussion about how to find appropriate coach. Gilbert will make some calls. This position needs to be filled ASAP! Uniforms for U10 and U12 will be ordered very soon. Dir. Parham volunteered to sponsor names for the U12 team shirts.
  2. Dir. Cervelli reported that Yreka High School Football has the contract for the Fair clean-up program until March. The payment for the contract to clean up the trash during the 5 days of the Fair in August is $3200. Some discussion about the amount of work and time ensued. Cervelli stated that other opportunities may become available and may involve less time and effort. He expects that more information will probably be available after March. He will keep the Board informed.
  3. Dir. C. Moller stated that this item was likely to take some time and should be moved to the March regular meeting. All in agreement. Item postponed.

BOARD MEMBER AND OFFICERS – ELECTION 2017

1-Board Member:

  1. Dir. Gilbert invited and introduced Jennie Davis. Board members discussed and then moved to approve Jennie as a new member of the Board. M/S/C
  2. Pres. Moller addressed Alisha Parham as person that attends Board meetings regularly and as a past Board member and asked if she wanted to be back on the Board. Alisha stated that she wanted to be the Coach Coordinator. Moller told her that she did not have to be on the Board to have that position. Alisha agreed and stated that she would like to be on the Board. Motion made to elect Alisha Parham to Board as member. M/S/C. Dir. D. Parham abstained

2-Officer Positions: Moller suggested that these positons be taken in reverse order from the agenda (note: there are now 9 voting members present)

  1. Registrar: Becky Gilbert is current Registrar. By-Laws stipulate that a person can serve 2 two-year terms. Becky has completed 1 term. Motion made to approve Becky for 2nd term. M/S/C. Suggestion made that Becky recruits a 2nd person on internship/apprentice basis to learn her job, so Club will have a back-up or replacement if needed in 2 years.
  2. Treasurer: Discussion, Q&A, resulting in 2 members being considered. Motion to elect Darrell Parham as Treasurer. Second and carried 7 Yes, 1 Abstain (Dir. D. Parham). Following motion: Jennie Davis be approved as back-up for Darrell Parham to help him with filing for non-profit status. D. Parham is filling remaining term of retiring member, Debbie Rodriguez. Davis will be learning Treasurer Job as well as helping D. Parham making more trained personnel for 2018 when this position will come up again for a two-year term.
  3. Secretary: Discussion, Q&A, results in 2 members being considered: Jenny Davis and Monty Cervelli. Dir. Cervelli indicated that he would like to take the job of Awards and Pictures Coordinator. Motion to elect Jenny Davis as Secretary. M/S/C on vote of 8-0.
  4. President: Dir. Lee stated that this position would be best filled by Acting Pres. Corinne Moller. Corinne asked for other members that would be willing to take this job. No other members voiced acceptance. Motion to elect Corinne Moller as President for two-year term. M/S/C with 7 Ayes and 1 Abstain from R. Moller

3-Vacant Positions

  1. Coach Coordinator: Dir. Alisha Parham had previously stated that she wanted to become the Club’s Coach Coordinator. Some discussion. Motion made. M/S/C with 7 ayes and 1 abstain by Dir. D. Parham .
  2. Referee Coordinator: Dir. Russ Moller has been doing this job for past 5 seasons without actually having this title. He is the Referee Coordinator for the League and therefore fills in for the Club. Some discussion by Board. Resolved: To be put on March Agenda
  3. Equipment Coordinator: Russ Moller has been doing this job for the Club – officially. He expressed some frustration and indicated he could use some help. Pres. Moller stated that having an Assistant for this position would be valuable. Dir. Jeff Lee offered to assist. Russ also stated that he thought that he had another person to assist. Board agreed that having 2 assistants was a positive step and approved Russ Moller’s decision to accept both assistants.
  4. Awards and Pictures Coordinator: Dir. Monty Cervelli had previously stated that he would accept this position. Unanimous vote to approve. C. Moller stated that she and B. Gilbert had information to share and would get to Cervelli very soon.

President Moller shared that having Board Members and Coordinators and Committees working together was all positive. She pointed out that the Coach, Equipment and Referee Coordinators working together would probably reduce the amount of work that any 1 person would need to do and asked all members to keep open minds.

DISCUSSION/ACTION ITEMS

  1. Non-profit status for WYSC – Dir. D. Parham stated reasons why this step would help the Club financially. Only drawback is having to file an extra report to the IRS annually. Dir. Davis will be helping Dir. D. Parham with this task. Board agreed by consensus that the Treasurer should proceed to get this completed.
  2. Although not on the Agenda – it was pointed out that the Club has a storage shed that is in need of organization. A Work Party is needed! This will be on the March Agenda

GOOD OF THE GAME

Dir. Gilbert said that the Fall Season would start after Labor Day this year with ALL teams starting at the same time. This should make our opening day a much larger event.

Dir. Gilbert stated that she receives continuous compliments about our Club’s organization from other Clubs in the District.

  1. Before adjournment, Board had a discussion about location, days and times of meetings this year. Noted that Great Northern Space is now available in Weed. Agreed that we need more info about that space before committing for the March meeting. R. Moller and J. Lee to gather info.
  2. Lake Shastina Community Center is available. Most members live in Lake Shastina. Agreed that Pres. Moller would set up March meeting at this location.
  3. Days of the week discussed: Decided that 1st Monday of each month would work best for most if not all Directors.
  4. Time: 6:00 PM

With no further business, meeting was adjourned at 7:26PM to the next Regular Meeting to be held on March 6th at the Lake Shastina Community Center at 6:00 PM.

Respectfully submitted,

Corinne Moller

Acting Secretary

1