Village Of Grand Manan
Regular Council Meeting
North Head Hall
February 2, 2009 – 7:30 pm
Calling To Order:
Mayor Greene called this meeting to order at 7:30 pm.
Attendance:
Mayor Dennis Greene, Deputy Mayor Peter Wilcox, Councillors Wayne Sturgeon, Kevin Travis, Mark Ingersoll, Stuart Green, Kirk Cheney, Sherman Ross, Phil Ells Jr., Maurice Green, CAO Rob MacPherson, Clerk Linda Sullivan Brown, Assistant Clerk Natalie Parsons, Cpl Andy Cook, Pastor Peter Smith, Haven Greenlaw, Bailey Small, 1 GMTV Worker, 11Members of the Public
Prayer:
Pastor Peter Smith gave prayer over Council and this meeting.
Opening Remarks:
Mayor Greene mentioned the terrific volunteers that have made the rink fit for skating. Great feeling to see the volunteers night after night preparing the ice. Also at the information session last week it was good to see that any doubts that Council may have had were put to rest.
Disclosure of Conflict of Interest:
Councillor Cheney declared conflict on item 11.4
Adoption of the Minutes:
Moved by Councillor Travis, seconded by Councillor Sturgeon to accept the minutes of January 5 & 14, 2009 as circulated.
Motion Unanimously Carried 09-11
Additions to the Agenda:
Moved by Councillor Travis, seconded by Councillor Maurice Green to add the additional items, Personnel Report, and Closed Session items, unassigned area and assistant Clerk, to the agenda.
Motion Unanimously Carried 09-12
RCMP Report:
Cpl Cook gave the RCMP Report for the month of January 2009.
Minutes – Village Of Grand Manan – Regular Council Meeting – 02/02/09 Con’t
Ten Minute Open Session:
Wayne Cook spoke on behalf of the Rotary Club and talked briefly about an international project for Swallowtail.
Delegations and/or Special Speakers:
Voice of the Youth- Bailey Small and Haven gave an update on what would be happening at GMCS for the month of February.
Correspondence:
Letter from Cain Insurance Services Ltd- CAO Rob MacPherson went over a letter from Cain Insurance Services Ltd.
New Business:
Canada Day Celebration-
Councillor Sturgeon spoke regarding the Canada Festivities and asked Council if they would like for him to continue to plan these events. Council discussed it and decided that they would like Councillor Sturgeon to continue organizing the events for Canada Day.
Logo for Building-
Moved by Deputy Mayor Wilcox, seconded by Councillor Travis to have a logo designed for the new complex.
Motion Unanimously Carried 09-13
Moved by Deputy Mayor Wilcox, seconded by Councillor Sturgeon to open up to Grand Manan Residents to design and submit a logo for the new complex by March 2, 2009.
Motion Retracted 09-14
Moved by Councillor Ells, seconded by Deputy Mayor Wilcox to table the logo until we look at copyright and name issues.
Motion Unanimously Carried 09-15
ADI Payment-
Moved by Deputy Mayor Wilcox, seconded by Councillor Sturgeon that be it resolved to move $5,471.51 from the MRIF bank account in the Capital Reserve Fund to the General Capital Fund to make payment to ADI Limited with a certified cheque for their work on the Boys and Girls Club Infrastructure.
Motion Unanimously Carried 09-16
Councillor Cheney left the meeting at 8:05pm
Fitzgerald and Snow Payment-
Moved by Deputy Mayor Wilcox, seconded by Councillor Maurice Green that be it resolved to move $258,611.98 from the MRIF bank account in the Capital Reserve Fund to the General Capital Fund to make payment to Fitzgerald and Snow for their work on the Boys and Girls Club Infrastructure.
Motion Unanimously Carried 09-17
Moved by Deputy Mayor Wilcox, seconded by Councillor Ells that be it resolved to make a draw on the Village’s Gas Tax Line of Credit with Scotia McLeod in the amount of $37,071.35 and deposit it into the General Operating Account.
Motion Unanimously Carried 09-18
Moved by Deputy Mayor Wilcox, seconded by Councillor Maurice Green that be it resolved to make payment to Fitzgerald and Snow in the amount of $37,071.35 by certified cheque from the General Operating Fund for their work completed on the Gas Tax Project.
Motion Unanimously Carried 09-19
Councillor Cheney returned to the meeting at 8:07pm
Release of Funds-
Moved by Councillor Maurice Green, seconded by Deputy Mayor Wilcox that the following funds be released:
Grand Manan Tourism - $2000.00 (for advertising)
Fundy Community Foundation - $2500.00
Community Programs - $10,000.00 (To be paid Quarterly $2500.00 per quarter)
Library - $9820.00
Rotary Club - $2500.00
Charlotte Dial A Ride - $1000.00
Boys and Girls Club - $18,000.00 (to be paid in monthly installments of $1500.00)
Motion Unanimously Carried 09-20
Committee Appointments:
Councillor Sturgeon to be the Zone 4 Representative for the Municipality.
Councillor Sturgeon to chair a new committee “Local Historic Place Register.”
Councillor Sturgeon to replace Councillor Ross on the Library Board.
Moved by Councillor Ells, seconded by Councillor Travis that we accept the appointments as read.
Motion Unanimously Carried 09-21
Moved by Councillor Sturgeon, seconded by Councillor Travis that Councillor Ross represent the Village on the Boys & Girls Club Board of Directors.
Motion Unanimously Carried 09-22
Committee Report:
Restorative Justice Report-
Councillor Sturgeon spoke about his experience at the Restorative Justice training.
Rink Report-
Councillor Cheney gave an update on the Rink
Fire Department Report-
Councillor Ells read report.
Personnel Report-
Councillor Ells read report.
Moved by Councillor Ross, seconded by Councillor Ells to accept and implement the Personnel committee’s recommendations
Motion Unanimously Carried 09-23
Bylaws:
Moved by Councillor Ells, seconded by Councillor Stuart Green to introduce the Bylaw Composition of Council.
Motion Carried 09-24
Yes Votes: Deputy Mayor Wilcox, Councillors Phil Ells Jr, Kevin Travis, Maurice Green, Wayne Sturgeon, Kirk Cheney, Stuart Green and Sherman Ross.
No Votes: Councillor Mark Ingersoll
Bylaw read once by Clerk Linda Brown and once by Councillor Ross
Approval to Pay Invoices:
Moved by Councillor Maurice Green, seconded by Deputy Mayor Wilcox to pay the following invoices,
BenMark Trucking/Christmas Decorations Installation & Removal $2,311.98
Cain Insurance /Village Insurance$39,013.00,Airport Insurance$4,250.00 $43,263.00
Dutchmen Contracting Bush Hog at Airport $5,650.00
Beers Neal LLP Professional Services $1,864.50
Motion Unanimously Carried 09-25
Moved by Councillor Travis, seconded by Councillor Ells to adjourn into closed session.
Motion Unanimously Carried 09-26
This meeting adjourned into closed session at 8:40 pm.
Closed Session:
Memorandum of Understanding with Boys & Girls Club-
Memorandum of Understanding for Swallowtail-
Outstanding Dog Fines-
Finishing of unassigned area
Personnel: Assistant Clerk
This meeting was called back to order at 9:25 pm.
Moved by Councillor Ells, seconded by Councillor Green to accept revised MOU with The Boys and Girls Club as proposed in Closed Session.
Motion Unanimously Carried 09-27
Moved by Councillor Travis, seconded by Councillor Sturgeon to have our Solicitor look at the MOU for Swallowtail.
Motion Unanimously Carried 09-28
Moved by Councillor Maurice Green, seconded by Deputy Mayor Wilcox to contact our Solicitor to take legal action for the outstanding dog fines.
Motion Unanimously Carried 09-29
Moved by Councillor Maurice Green, seconded by Councillor Stuart Green that we accept the offer from the Government to complete the unassigned area.
Motion Unanimously Carried 09-30
Moved by Councillor Ells, seconded by Councillor Ingersoll that Natalie Parsons be brought in as Assistant Clerk.
Motion Rescinded 09-31
Moved by Councillor Ells, seconded by Councillor Ingersoll that we appoint Natalie Parsons as Assistant Clerk/Assistant Treasurer.
Motion Unanimously Carried 09-32
Seminars:
Reducing Crime: Bridging the Gaps-
Conference in Fredericton on April 15 & 16, 2009
Next Meetings:
Regular Council Meeting-
North Head Hall
March 2, 2008 – 7:30 pm
Adjournment:
Moved by Councillor Sturgeon, seconded by Councillor Ells to adjourn.
Motion Unanimously Carried 09-33
This meeting was adjourned at 9:31 pm.
Mayor: ______
Clerk: ______
Approved: ______
Page 5 of 5