ROTARY INTERNATIONAL DISTRICT 9650 Inc.
NOTICE OF 2013 ANNUAL GENERAL MEETING
to be held at Club Taree – Taree
12th April 2013 – 3.00PM
AGENDA
1. / Confirmation of PDG Harry Durey as the Meeting Chairman and Ray Martin as recorder of proceedings.2. / Apologies
3. / Welcome to RI President’s personal representative PRID Stuart Heal and Adrianne Heal. Also welcome DG Brian Beesley and Heather.
Acknowledge the presence on PDG Jane Bradford and Christine Bowen-Thomas who are acting as the aides to Stuart and Adrianne Heal.
4. / Confirmation of the minutes of the 2012 Annual General Meeting of District 9650 Inc. held at Inverell on Friday 9th March 2012
5. / That this meeting record its:
5.1 / Loyalty to the Queen
5.2 / Loyalty to Rotary International
5.3 / Respect to and appreciation of the service of Deceased Rotarians
5.4 / Support and appreciation to the President of Rotary International Sakuji Tanaka, from the Rotary Club of Yaghio, Saitama, Japan
5.5 / Support for Rotary President-Elect Ron D Burton from the Rotary Club of Norman, Oklahoma, USA
5.6 / Support for Rotary International Director John Boag from the Rotary Club of Tamworth North, NSW, Australia
5.7 / Congratulations to Rotary International President-Nominee Gary C. K. Huang from the Rotary Club of Taipei, Taiwan
5.8 / Appreciation of the attendance of Rotary International President’s personal representative PRID Stuart Heal from the Rotary Club of Cromwell, New Zealand
5.9 / Thanks to District Governor Brian Beesley and Heather
5.10 / Pledge of support to District Governor-Elect Rob Anderson and Kerry
5.11 / Pledge of support to District Governor-Nominee Greg Moran and Sue
6. / Resolutions (inclusions underlined, exclusions struck through):
6.01 / Proposed by the District Management Committee
Moved: DG Brian Beesley
Seconded: DGE Rob Anderson
1. / That the Code of Policies of Rotary International District 9650 Incorporated be amended as follows:
1. / ARTICLE 1. DEFINITIONS
District Management Committee
The Committee appointed by the Annual General Meeting to administer the District for one year from 1st July next after the conclusion of the annual general meeting as presented to the Annual General Meeting by the District Governor that will preside over that District Management Committee comprising the District Executive Committee, the immediate Past District Governor, the Foundation Chairman, the Public Relations Director, Membership Director, 2 Service Projects Directors (Vocational & New Generations Service Director and International & Community Services Director), and 2 representatives from the Assistant Governors and up to two (2) additional members. The District Governor Nominee is also the Club Administration Director. Should any position be held by the holder of another named position then additional members may be appointed to a maximum of 13 15 members of the District Management Committee. Other members so appointed will be members of the District Management team.
2. / That the Rules of Rotary International District 9650 Incorporated be amended as follows:
1.
2.
3.
4. / ARTICLE 1. DEFINITIONS
Act: Associations Incorporation Act 1984 2009 NSW
ARTICLE 5. MEETINGS
5.01 Annual General Meetings – Holding of
5.01.3 Articles 5.01.1. and 5.01.2. have effect subject to any extension or permission granted by the Minister under section 26(3) of the Act.
ARTICLE 6. THE COMMITTEE
6.02 Constitution and membership
6.02.1 Subject in the case of the first members of the committee to section 21 of the Act, the committees is to consist of:
6.02.1.1 the office bearers of the District, and the immediate Past District Governor, the Foundation Chairman, the Public Relations Director, Membership Director, 2 Service Projects Directors (being Vocational & New Generations Service Director and International & Community Services Director) and Club Administration Director (being the District Governor Nominee), and 2 representatives from the Assistant Governors and up to two (2) additional members. Should any position be held by the holder of another position then additional members may be appointed to a maximum number of 13 15 members of the District Management Committee. Other members so appointed will be members of the District Management Team as defined in the definition section of the Code of Policies of Rotary International District 9650 Incorporated each of whom with the exception of the governor, the governor- elect and the governor-nominee is to be elected at the annual general meeting of the District pursuant to rule 6.03.
6.08 Meeting and Quorum
6.08.5 Any 5 At least half of the members of the committee constitute a quorum for the transaction of the business of a meeting of the committee, provided always that one of such members of the committee is the governor.
6.02 / Proposed by the Rotary Club of Coffs Harbour South Inc.
Moved: RC Coffs Harbour South Inc.
Seconded: RC Coonabarabran Inc.
That the District Management Committee be requested to activate the provision that exists in the Code of Policies of Rotary International District 9650 Incorporated (5.01.2.1) for a training committee and that the committee shall be known as the Training and Members Development Committee.
1. / ARTICLE 5. COMMITTEES
5.06 Training and Members Development Committee
5.06.1
5.06.2
5.06.3
5.06.4 / Purpose
The committee is responsible for supporting the governor and governor-elect in training club and district leaders and overseeing the overall training and member’s development plan for the district.
Committee Chair
The district trainer serves as the chair of the training committee and assigns responsibility for training meetings and functions as necessary.
Additional Qualifications of Members
Preference should be given to Rotarians with training, education or facilitation experience
Duties and Responsibilities
The committee should work with the governor and governor-elect on training and member’s development programs in the district.
7. / To confirm the appointment of the following Office Bearers of District 9650 being the Management Team for 2013-2014 who will take office on and from 1 July 2013:
D9650 Office Held / Rotarian / Rotary Club of:
District Governor / Rob Anderson / Coffs Harbour
District Governor-Elect / Greg Moran / Inverell
District Governor-Nominee / TBA / TBA
District Secretary / Peter Paff / Sawtell
District Treasurer / PDG Harry Durey / Armidale North
Immediate Past District Governor / PDG Brian Beesley / Gloucester
The Rotary Foundation Director / PDG Ken Hall / Tamworth
Public Relations Director / Lorraine Coffey / Armidale AM
Membership Director / Paul Froome / Wauchope
Community Service Director / Joyce Durey / Armidale North
International Service Director / Bob Ryan / Armidale North
Club Administration Director / DGN TBA / TBA
New Generations Director / Ivana Agapiou / Port Macquarie Sunrise
Vocational Service Director / Phil Hafey / Laurieton
Assistant Governor Cluster 1 / Adam Sherwell / Coffs Harbour
Assistant Governor Cluster 2 / Diana Christian / Bellingen
Assistant Governor Cluster 3 / John Channon / Port Macquarie West
Assistant Governor Cluster 4 / Bruce Moy / Taree
Assistant Governor Cluster 5 / Vicki Kembery / Armidale
Assistant Governor Cluster 6 / Phillip Lyon / Tamworth First Light
Assistant Governor Cluster 7 / Proctor Morris / Coonabarabran
Assistant Governor Cluster 8 / Gary Russell / Inverell East
Assistant Governor Cluster 9 / Wayne Madden / Narrabri
District Trainer / Peter Farquhar / Coffs Harbour South
8. / To confirm the appointment of RID John Boag as Public Officer of Rotary International District 9650 Inc.
9. / Report by District Governor Brian Beesley.
10. / A special meeting was held on 27th October 2012 to receive and adopt the 2011-2012 Annual Financial Accounts, Balance Sheet, Reports of the Finance Committee and Auditors report. These have been received and accepted by the Department of Fair Trading.
11. / Address by Rotary International President’s personal representative PRID Stuart Heal.
12. / General Business:
Any late items of General Business will require the consent of the meeting before being accepted for discussion and consideration by the meeting.
Resolutions were to be received by midnight on Sunday 25th February 2013.
The following resolution was received on 12th March 2013
Proposed by the Rotary Club of Gunnedah Inc.
Moved: RC Gunnedah Inc.
Seconded: ______
That any District correspondence or advertising material notifying the availability of youth programs across District 9650 clearly indicate that any financial contribution by any Club will be entirely at that Club’s discretion, having regard to the wide disparity of clubs both in size and financial capacity.
13. / Close of Meeting