DSRIP Online Reporting System and Other Reporting Information

USER GUIDE

DSRIP Online Reporting System and Other Reporting Information

Table of Contents

Login Assistance 2

User Login 3

Provider Homepage: Provider Details 4

Navigating Project Details: Categories 1-3 5

DSRIP Reporting: Categories 1-3 6

DSRIP Reporting: Project Summary 7

DSRIP Reporting: Project Milestone(s) 8-9

DSRIP Reporting: Related Category 3 Tab(s) 10

DSRIP Reporting: Verification of Reporting Data 11

DSRIP Reporting: Provider Summary 12-13

Helpful Tips 14

DY4 April Reporting 15-21

We have noticed functionality issues when using Internet Explorer to access the DSRIP Online Reporting System. If you do experience problems, then we suggest downloading and using Google Chrome to access the website.

Login Assistance

Click here to Navigate to the DSRIP Online Reporting System: https://dsrip.hhsc.texas.gov/dsrip/login

To change your password, please click Change Password

If you have forgotten your login information, please click Forgot Password/Login? You will then be prompted to enter and submit your email address. Our DSRIP support team will respond with a temporary password so you may log in and reset it.

At any point, you may change your password by clicking Change Password on the login screen. Please be sure to follow the password guidelines listed on the Change Password page.

For further assistance, please contact .

User Login

Step 1: Navigate to the Texas Health and Human Services (HHS) Commission DSRIP (Delivery System Reform Incentive Payment Application) by entering the link: https://dsrip.hhsc.texas.gov/dsrip/login

Step 2: Enter your Username and Password and click Login.

Step 3: If you have more than one role in the DSRIP program (e.g., Provider and IGT), please select which role you will be accessing the site as and click Choose Role. For reporting purposes select Provider or Lead Provider.

Step 4: You will be presented with a Provider Homepage which includes HOME and SEARCH navigation menus. The user’s role will appear in the top right corner.

Provider Homepage: Provider Details

Features:

·  Contacts – Providers can edit their contact information. HHSC waiver staff will be able to add new contacts, so please continue to submit RHP Contact Change Forms to the waiver mailbox. The form can be found here: http://www.hhsc.state.tx.us/1115-docs/RHP/Plans/Contact-Change.pdf.

·  Provider Summary – This is where providers can enter and view their provider-level summaries. Round 1 corresponds to the April Reporting period and Round 2 corresponds to the October Reporting period.

·  Project Summaries – This tab gives a brief achievement overview for all of the provider’s projects. The provider can access additional project details by clicking on the Project IDs. Please note, for providers who have projects in more than one region, all projects will appear on this tab sorted by region.

Navigating Project Details: Categories 1-3

The Project Details page can be accessed by clicking on the Project ID links on Provider Homepage and will look similar for Category 1, Category 2, and Category 3.

DSRIP Reporting: Categories 1-3

Note: Organizations must be logged in as the Provider or Lead Provider role in order to report on their project metrics and complete their required semi-annual reporting fields. Providers can enter information, save, and submit their reports ONLY during the reporting period.

Step 1: Click on the “Round X” button on the Project Details page to view the Project Reporting page. For April Reporting this will be Round 1 and for October Reporting it will be Round 2. The DSRIP Online Reporting System defaults to the current DY.

Step 2: This will bring you to the Project Reporting page where you will complete the project level reports. This includes the semi-annual reporting fields in the Project Summary tab, Project Milestone(s) (current and carryforward), and Related Category 3 outcomes. Carryforward milestones are identified with an asterisk (ex. P-14*).

DSRIP Reporting: Project Summary

Step 3: Click on the Project Summary tab and complete the yellow input fields:

-  Project Overview: Accomplishments

-  Project Overview: Challenges

-  Project Overview: Lessons Learned

-  Patient Impact for Medicaid/Low-Income Uninsured (MLIU) Population

-  Progress on Core Components

-  Continuous Quality Improvement (CQI) Activities

-  Does your project include other federal funding sources? Yes/No

Click SAVE

DSRIP Reporting: Project Milestone(s)

Step 4: Click on the Category 1 or 2 Milestone tab(s) and complete the yellow input fields for all metrics. Upload supporting documentation. Click SAVE. Supporting attachments cannot be deleted after they are uploaded. You can re-upload over the originally uploaded attachment by uploading another attachment with the EXACT same file name as the originally uploaded attachment.

Step 5: After saving your progress, you can view the uploaded supporting documentation in a pop up document List. You can also download the individual attachments by clicking on their links.

Note: There is a 50 MB size limit per upload. Acceptable files include: PDFs, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and zip files. If your file size exceeds 50 MB, consider uploading it as a zip file.

DSRIP Reporting: Related Category 3 Tab(s)

Step 6: Complete the yellow input fields on the Category 3 tab(s). Upload supporting documentation. Click SAVE.

DSRIP Reporting: Verification of Reporting Data

Step 7: After completing and saving your progress on the Project Summary, Project Milestone(s), and Related Category 3 tabs for the Project Reporting page, please verify that all of the required data has been entered by scrolling to the top of the page. The system will list the inputs that are missing information as you complete the reporting tabs and save your progress.

Step 8: If there are no other changes to make to the project report, a Lead Provider has the option to click Submit. The purpose of the Submit button is to give Lead Providers the opportunity to be the last person to review a report before submission. Once a Lead Provider clicks on Submit, editing data entry fields is no longer possible. Using the Submit button is optional and is not required. As long as the completed report and supporting attachments have been saved by the reporting deadline, they will be considered officially submitted.

DSRIP Reporting: Provider Summary

Step 1: Click on the home button to get back to the Provider Details page. Now click a Provider Summary button. (Provider Summary Rd 1 is associated with April Reporting and Provider Summary Rd 2 is associated with October Reporting.) Providers completing reports in multiple regions will see additional Provider Summary round buttons for each RHP.

Step 2: Complete the Provider Summary report in the yellow text field provided and click SAVE. To make additional changes once your summary is saved you will need to navigate back to the Provider Homepage to access the Provider Summary page.

Step 3: If there are no other changes to make to the Provider Summary, a Lead Provider has the option to click Submit. The purpose of the Submit button is to give Lead Providers the opportunity to be the last person to review a report before submission. Once a Lead Provider clicks on Submit, editing data entry fields is no longer possible. Using the Submit button is optional and is not required. As long as the completed Provider Summary has been saved by the reporting deadline, it will be considered officially submitted.

Helpful Tips

·  The DSRIP Online Reporting System will log you out if you are idle for more than 20 minutes and will prompt you to log in again. Clicking on “Login” will bring you back to the main login screen where you will need to re-enter your user login information to log into the system again. Any data entered since you last saved will be LOST.

·  Save frequently when inputting your reporting information on the Provider Summary and Project Reporting pages. You will also be reminded to save your report before navigating away from the Project Reporting page.

·  Did we mention to SAVE frequently.

·  Please use HOME on the main menu to return to your Provider Homepage at any time.

·  There is a 50 MB size limit per upload for supporting documentation. Acceptable files include: PDFs, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and zip files.

·  Upload the Project Coversheet as one of the attachments under the first milestone and metric for which you are reporting “Yes-Completed.”

·  Supporting attachments cannot be deleted after they are uploaded. You can re-upload over the originally uploaded attachment by uploading another attachment with the EXACT same file name as the originally uploaded attachment. Please ensure that uploaded documents are final and that they DO NOT contain PHI.

·  PHI – Please be sure to review the complete list of identifiers in the April DY4 Companion Document.

DY4 April Reporting is REQUIRED

DY4 April Reporting IS REQUIRED. If you need individual guidance regarding DY4 April Reporting, then please contact the Anchor immediately to arrange a call. The Anchor will not be reviewing provider information unless specifically asked to do so. The Anchor’s goal is to be finished reviewing provider information by Close Of Business April 24, 2015.

Here is the link to the HHSC website where the DY4 April Reporting information will be located: http://www.hhsc.state.tx.us/1115-Waiver-Guideline.shtml

The “April DY4 Reporting Companion Document” (Link Pending) will provide you with useful information including guidance and information on supporting documentation for metric achievement. All supporting documentation must demonstrate baseline information as well as the increase or total achievement stated in the goals. All supporting documentation must include dates to show when metrics were completed.

MINIMUM REPORTING REQUIREMENTS

At a minimum, the following information will be required during the DY4 April Reporting period (within the DSRIP Online Reporting System):

- “Provider Summary” must be completed.

- For each Individual Project the following Reporting Information is required:

·  “Project Summary” section – all questions must be answered for each Category 1 or Category 2 project.

·  “Progress Update” field – must be completed for each Category 1 or 2 metric and each Category 3 milestone.

·  QPI Reporting Template must be completed and uploaded for each project that includes a metric designated as QPI in DY4 (regardless of whether the QPI metric is being reported for payment during DY4 April Reporting).

Your responses in the “Provider Summary”, “Project Summary”, and “Progress Update” should relate to your projects from October 1, 2014 through March 31, 2015.

REPORTING ON A CATEGORY 1 OR CATEGORY 2 METRIC

If you will be submitting completion/achievement of any DY3 or DY4 Category 1 or 2 metrics, you will need to complete a “Reporting Coversheet” (Link Pending). Only one Coversheet per individual Category 1 or Category 2 project (no Coversheet is required for Category 3 Milestones) is required to be completed and uploaded (upload to the first project metric for each project where you are reporting achievement of a metric). Coversheets and additional supporting documentation are only required for metrics where you are reporting metric completion/achievement (so you can be paid). You are not required to submit a coversheet or additional supporting documentation if you are only providing a “Progress Update” (not reporting metric completion/achievement). Please note that you must submit a “QPI Reporting Template” for each QPI metric (see additional discussion below). If you upload a Coversheet, QPI Reporting Template, or additional supporting documentation and subsequently determine that you need to change the uploaded file, then you can save over the previous upload by uploading again with the EXACT same file name to the same upload location.

HHSC is requiring you to submit a “QPI Reporting Template” (Link Pending) for each project that includes a metric designated as QPI in DY4 (regardless of whether the QPI metric is being reported for payment during DY4 April Reporting). This template de-identifies client/patient information. You may report achievement on DY4 QPI metrics in April only if achieved between October 1, 2014 and March 31, 2015. You may report achievement on a carryforward DY3 QPI metric in April if achieved between October 1, 2013 and any date on or before March 31, 2015. QPI metrics may be completed/achieved in the current or subsequent demonstration year, but not in an earlier demonstration year. Additional information on how to use the QPI Reporting Template can be found in the “QPI Reporting Companion Document” (Link Pending).

ALL Metrics (both QPI metrics and non QPI metrics) must be 100% FULLY completed/achieved on or before March 31, 2015 in order to be considered completed/achieved. Please do not report a Category 1 or 2 metric as completed/achieved unless it was FULLY completed/achieved by March 31, 2015. Any achievement or anything dated after March 31, 2015 will be disallowed. If you report a metric as completed/achieved when it has not been completed/achieved, you will no longer be eligible for payment for that metric.

Each Category 1 or 2 metric where you are reporting metric achievement must have at least one supporting documentation file (includes the QPI Reporting Template for QPI metrics) and you must complete a coversheet for each project where you will be submitting completion of a Category 1 or 2 metric. Supporting documentation must only include de-identified client/patient information [do not include Protected Health Information (PHI)]. Sensitive information such as salaries may be redacted. All information submitted is subject to the Public Information Act. A few of the common identifiers that constitute PHI are: NAME, ADDRESS, ZIP CODE, DATES, TELEPHONE NUMBER, SOCIAL SECURITY NUMBERS, MEDICAL RECORD NUMBERS, PATIENT NUMBERS, AND ACCOUNT NUMBERS. Please be sure to review the complete list in the April DY4 Reporting Companion Document.

MULTIPLE METRIC GOALS

Non QPI Metrics: ALL metric goals must be achieved by March 31, 2015 in order to report as achieved and be eligible for payment.

QPI Metrics: (1) For QPI metrics that include a QPI goal as well as another goal that is not a percentage (e.g., establishing a clinic, establishing a baseline, etc.), BOTH goals must be completed by March 31, 2015 in order to report as achieved and be eligible for payment. (2) For QPI metrics that include a percentage goal (e.g., target population met, percentage increase in the number serviced, etc.) as well as the numeric QPI goal, the numeric goal is the primary goal, while HHSC may accept variances in the percentage goal with explanation (e.g., lower than expected denominator size for target population, etc.).