Concern Worldwide
Letter of Invitation to Tender
Tender ref.: CSL/003/EU-2012 Date: 11th June, 2012
Dear Sir/Madam,
SUBJECT: INVITATION TO TENDER
Concern Worldwide would like to invite you to tender for purchase of medical, non-medical and laboratory equipment for the EU Funded, SHAPE Project in Tonkolili District and Child Survival Project funded by the IRISH AID and USAID for Western Area in Sierra Leone.
The following sections of the attached Tender Dossier must be completed and returned to Concern Worldwide.
**SPECIFICATION & FINANCIAL OFFER MUST BE COMPLETED ON THIS DOCUMENT AND RETURNED TO CONCERN WITH THE TENDER BID**
· Section B – Technical Specification & Financial Offer
· Section C – Tenderers Declaration
· Section D – Tenderer Submission Form
· Section F - Programme Participant Protection Policy
We look forward to receiving your tender before 27th June 2012 at 10.00AM at the address specified in the tender dossier.
Bids must be sent in a sealed envelopes, marked “Tender ref.: CSL/003/EU-2012” on the outside of the envelope for identification purposes.
Yours sincerely,
Bintu Jibao
Logistics Coordinator
Concern Worldwide
23a Cantonment Road, Freetown, Sierra Leone
This Tender is for the purchase of medical, non-medical and laboratory equipment in the EU funded SHAPE project areas in Tonkolili District and Child Survival Project funded by IRISH AID and USAID for Western Area.
Tender Contents:
A. Lot 1,2, 3 Requirements
B. Technical Specifications & Financial Offer
(MUST BE COMPLETED AND RETURNED)
B2. Financial Offer (MUST BE COMPLETED AND RETURNED)
C. Tenderer Submission Form & References (MUST BE COMPLETED AND RETURNED)
D. Draft Contract Format
E. Concern Worldwide Purchasing Terms & Conditions
F. Programme Participant Protection Policy (MUST BE COMPLETED AND RETURNED)
G. Tenderers Declaration & Checklist (MUST BE COMPLETED AND RETURNED)
A. List of requirements:
Tender Ref: CSL/003/EU-2012
1. Medical, non- medical and laboratory equipment to be supplied to final destinations in Freetown, Sierra Leone:
LOT 1- Medical Equipment
Commodities / Quantity (unit) Pc / Technical SpecificationRequired / Specification
Hand washing facilities / 7 / Yes / Plastic hand washing station (bucket with tap in stand and additional bucket to catch run off water) 10 liters capacity
Wall clock with second hand / 3 / yes / Large size
Torch with extra batteries / 7 / yes / 4 additional batteries for 2 battery torch
Instrument sterilizer (not dependent on electricity) / 3 / yes / Pot medium size
Jar for forceps / 7 / yes / Medium size
BP machine and stethoscope / 8 / yes / Manual
Thermometer / 3 / yes
Foetal Stethoscope / 4 / yes / Pinnard stethoscope
Weighing scale (adult) / 2 / yes / Stand-on scale
Height measure (adult) / 4 / yes / Measurement in cm to a maximum height of 2.2 metres
Speculum and vaginal examination kit / 7 / yes / Set with large and small size speculums
Baby scales / 6 / yes / Cradle scale
Hanging scales / 5 / yes / Salter scale
Height measure/measuring board / 5 / yes / Wooden, locally made – measurement in cm 1.5 meters with adjustable headboard.
Delivery bed / 11 / yes / Improved - metal
Screen if more than one bed / 7 / yes / Imported (to provide visual privacy between beds)
Work surface near bed for newborn resuscitation / 7 / yes / Wooden work station to enable nurse to be able to resuscitate at comfortable level without stooping over)
Towel for newborn / 27 / yes / Cotton, medium size
Blankets for newborn / 36 / yes
Mucus suction / 9 / yes / i.e. Penguin
Ambu resuscitator and mask (adult) / 5 / yes
Ambu resuscitator and mask (neonatal) / 5 / yes
Manual Vacuum extractor set / 2 / yes / Kiwi Omni cap
Delivery kit / 4 / yes
Delivery set / 4 / yes
Laceration repair kit / 6 / yes / 2 artery forceps, needle holder, pair of scissors, assorted sutures (at least 2) and needle
Manual vacuum aspirator / 2 / yes
IUCD insertion set / 2 / yes
Beds & washable mattresses / 12 / yes / Metal hospital bed with washable mattress
Washable mattress only / 3 / yes
Bed linen / 40 / yes / Cotton
Urinals and bedpans / 8 / yes
I.V. stands / 15 / yes / Metal
Medicine storage cabinet / 10 / yes / Wooden –75cm by 50cm by 50cm with 2 shelves inside lockable cupboard
Instrument/dressing trolley / 7 / Yes / Metal
Instrument tray / 6 / Yes / Metal
Wound dressing set / 9 / Yes / Metal
Observation bed with Mattresses / 5 / Yes
Resuscitation Device / 7 / Yes
Neonatal Scale- Labour room / 3 / Yes
Hanging pants / 5 / Yes
Hanging Scale / 5 / yes
Blood pressure machine / 8 / yes
Foetal Stethoscope / 4 / yes
Urostics testing kits for urine / 8 / yes
Mackintosh / 4 / yes
Baby Cot / 7 / yes
Examination Couch / 5 / yes
Infant weighing Scale / 8 / yes
Bed pans / 4 / yes
Forecepts Assorted / 8 / yes
Haemoglobin testing kits / 8 / yes
Bed linen (Post natal) / 10 / yes
Pillows with cover (set of two) / 20 / yes
ARI Respiratory Timers / 1000 / yes
MAUC / 1000 / yes
LOT 2 NON-MEDICAL EQUIPMENT
Table / 5 / yes / Wooden, to accommodate 2 chairs
Chair / 6 / yes / Single wooden
Rubbish bin (covered) / 19 / yes / Plastic
Rubbish bin (waste paper) / 15 / yes / Plastic
Rubber protective boots / 9 / yes / Large size
Utility gloves for cleaning / 16 / yes / Large size
Washing and rinsing equipment/bowls / 13 / yes / Large size, plastic
Iron / 5 / yes / Coal goose
Brush / 10 / yes / Imported
Mop / 10 / yes / Imported
Stand-by generator 5KVA / 2 / yes / Honda
Cupboard – 5ft, 7inches (height) 4 ft 7inches (width) / 3
LOT 3 LABORATORY
Microscope (light) and emersion oil / 2 / yes
Hand centrifuge / 2 / yes
Hemoglobin meter / 2 / yes
Timer / 2 / yes
Laboratory scale and weights / 2 / yes
Slide rack / 2 / yes
Staining jars / 8 / yes
Variable micro Pipettes and stand / 4 / yes
Spirit lamp / 2 / yes
Measuring jars / 2 / yes
Beaker set / 2 / yes
Test tubes set / 2 / yes
Microscope slides & cover slips set / 2 / yes
Specimen collection cups, tubes and capillary tubes set / 2 / yes
Reagents, stains and test kits as appropriate / 2 / yes
2. Closing date and time for submission of tenders
Wednesday 27th June 2012 at 10.00am
3. Submission of tenders
Concern Worldwide
23a Cantonment Road,
Freetown,
Tenders to be received no later than: Wednesday 27th June, 2012 at 10.00am
All tenders MUST be received in a sealed envelope marked “Tender Ref (CSL/003/EU-2012)” on the outside of the envelope for identification purposes.
4. Time for delivery
The delivery time will be end of July 2012
5. Language of offers
All tenders should be received in English.
6. Period of validity of offers
All bids must be valid for a minimum of sixty days from the closing date of the tender.
7. Currency
All tender submissions should be received in Leones.
13. Technical Specifications
Sellers will be required to provide Technical Specifications of the exact make and model being offered in the supplies section (part 1) above. All specifications submitted should be clearly labeled by the bidder.
14. Type of contract
This Contract is for the supply of medical, non-medical and laboratory equipment for the EU funded SHAPE project areas in Tonkolili and USAID and IRISH AID funded Child Survival Project in Western Area.
15. Content of tenders
Ø Technical Specification & Financial offer
Ø Completed Tenderer Submission Form
Ø Signed Tenderers Declaration
16. Opening of tenders
Tenders will be opened at 3:00pm on Wednesday 27th June, 2012 at Concern office in Freetown. All bidders are welcome to attend the opening of the tender envelopes at the Concern Worldwide office in Freetown, Sierra Leone.
17. Evaluation of tenders
Only bids which have met with the administrative and technical compliance will qualify for the financial evaluation stage of the process.
18.Clarification of information contained in the Tender Dossier
If tenderers require clarification on the Tender dossier please contact the Concern Worldwide Office in Freetown. Any clarification given to one tenderer will be communicated to all other tenderers.
19. Cancellation of the tender procedure
The tender evaluation committee has the right to cancel the tender procedure. Tender procedures may be cancelled for a number of reasons including:
Ø A dramatic change in specification of the programme needs
Ø The quality of the Power Tillers does not meet the standard required
Ø The cost exceeds the budgetary limits
20. Appeals Process
An appeal to the process can be lodged if a tenderer or potential tenderer has any issue which they feel requires appealing. Please contact the following Concern Worldwide staff member if you wish to make an appeal:
Bashiru Bah
Assistant Country Director Systems
Concern Worldwide
23A Cantonment Road
Freetown
Sierra Leone
+232 76 690 708
21. Data protection
Concern Worldwide guarantees that all procurement activities are fully and transparently documented for internal or donor audit purposes. Concern Worldwide guarantees confidentiality of the procurement process.
Concern Worldwide
B. Technical Specifications & Financial Offer
(**MUST BE COMPLETED AND RETURNED WITH TENDER BID**)
Contract title: SR 10136, 11801
Tender reference: CSL/003/EU-2012
Tenderers are requested to complete the table below.
Column 1-3 have to be completed by Concern Worldwide
Column 4, 5 & 6 must be completed by the tenderer
LOT 1 Medical Equipment
Column 1 / Column 2 / Column 3 / Column 4 / Column 5 / Column 6Commodities / Quantity (unit) Pc / Specification / Specification
Offered / Unite Price
(in Leones) / Total Prices
(in Leones)
Hand washing facilities / 7 / Plastic hand washing station (bucket with tap in stand and additional bucket to catch run off water)
Wall clock with second hand / 3 / Large size
Torch with extra batteries / 7 / 4 additional batteries
Instrument sterilizer (not dependent on electricity) / 3 / Pot medium size
Jar for forceps / 7 / Medium size
BP machine and stethoscope / 8 / Manual
Thermometer / 3
Foetal Stethoscope / 4 / Pinnard stethoscope
Weighing scale (adult) / 2 / Stand-on scale
Height measure (adult) / 4
Speculum and vaginal examination kit / 7 / Set with large and small size speculums
Baby scales / 6 / Cradle scale
Hanging scales / 5 / Salter scale
Height measure/measuring board / 5 / Wooden, locally made
Delivery bed / 11 / Improved
Screen if more than one bed / 7 / Imported (to provide visual privacy between beds)
Work surface near bed for newborn resuscitation / 7 / Wooden work station to enable nurse to be able to resuscitate at comfortable level without stooping over)
Towel for newborn / 27 / Cotton, medium size
Blankets for newborn / 36
Mucus suction / 9 / i.e. Penguin
Ambu resuscitator and mask (adult) / 5
Ambu resuscitator and mask (neonatal) / 5
Manual Vacuum extractor set / 2 / Kiwi Omni cap
Delivery kit / 4
Delivery set / 4
Laceration repair kit / 6 / 2 artery forceps, needle holder, pair of scissors, assorted sutures (at least 2) and needle
Manual vacuum aspirator / 2
IUCD insertion set / 2
Beds & mattresses / 12 / Metal hospital bed with leather mattress cover
Mattress only / 3 / leather mattress cover
Bed linen / 40 / Cotton
Urinals and bedpans / 8
I.V. stands / 15 / Metal
Medicine storage cabinet / 10 / Wooden
Instrument/dressing trolley / 7 / Metal
Instrument tray / 6 / Metal
Wound dressing set / 9 / Metal
Observation bed with Mattresses / 5
Resuscitation Device / 7
Neonatal Scale- Labour room / 3
Hanging pants / 5
Hanging Scale / 5
Blood pressure machine / 8
Foetal Stethoscope / 4
Urostics testing kits for urine / 8
Mackintosh / 4
Baby Cot / 7
Examination Couch / 5
Infant weighing Scale / 8
Bed pans / 4
Forecepts Assorted / 8
Haemoglobin testing kits / 8
Bed linen (Post natal) / 10
Pillows with cover (set of two) / 20
ARI Respiratory Timers / 1000
MAUC / 1000
LOT 2 NON-MEDICAL EQUIPMENT
Column 1 / Column 2 / Column 3 / Column 4 / Column 5 / Column 6
Commodities / Quantity (unit) Pc / Specification / Specification
Offered / Unite Price
(in Leones) / Total Prices
(in Leones)
Table / 5 / Wooden, to accommodate 2 chairs
Chair / 6 / Single wooden
Rubbish bin (covered) / 19 / Plastic
Rubbish bin (waste paper) / 15 / Plastic
Rubber protective boots / 9 / Large size
Utility gloves for cleaning / 16 / Large size
Washing and rinsing equipment/bowls / 13 / Large size, plastic
Iron / 5 / Coal goose
Brush / 10 / Imported
Mop / 10 / Imported
Stand-by generator 5KVA / 2 / Honda
Cupboard – 5ft, 7inches (height) 4 ft 7inches (width) / 3
LOT 3 LABORATORY
Column 1 / Column 2 / Column 3 / Column 4 / Column 5 / Column 6
Commodities / Quantity (unit) Pc / Specification / Specification
Offered / Unite Price
(in Leones) / Total Prices
(in Leones)
Microscope (light) and emersion oil / 2
Hand centrifuge / 2
Hemoglobin meter / 2
Timer / 2
Laboratory scale and weights / 2
Slide rack / 2
Staining jars / 8
Variable micro Pipettes and stand / 4
Spirit lamp / 2
Measuring jars / 2
Beaker set / 2
Test tubes set / 2
Microscope slides & cover slips set / 2
Specimen collection cups, tubes and capillary tubes set / 2
Reagents, stains and test kits as appropriate / 2
Concern Worldwide