Iowa City Intergroup Meeting Minutes
April 1, 2017
Attendance
Officers: Chair (Barb M.),Secretary (Monica D.), Treasurer (Tim R.), IAYPAA Rep (Dillon T.), Webmaster (Joe M.)
Representatives: Broad Hwy Men’s Group (Chris J.), Fri Evening Women’s Group (Georgiane P.), W. Coralville 6pm (Susan V.), Saturday Morning Women’s (BJ W.), Tuesday Nite (Eric R.), Midwest Group (Nora P.)
Chair and Committee Reports
Webmaster ( M.):In the last few weeks I was able to retool the aa-ic.org site with responsive design. It's made to fit comfortably on a smart phone with a 480 pixel screen. Feedback I've gotten from others is that it works well. It was pointed out to me at one point that the site was missing the link to the meeting schedule, which I promptly re-inserted. I discovered, too, that I inadvertently left out the link to email the webmaster, which I reinserted. And there have been a fair number of requests via this for information on meetings from those interested in the program. And I continue to keep information on it current.
Intergroup-District Liaison (Margaret C):District 13 met in Muscatine on Sunday March 26. Primary business discussed was:
1. A district chair position has opened up. Mary Christa is moving so the Grapevine chair is open for anyone interested in this position.
2. The District is planning its regular spring event. It will likely be held Sunday, May 21 in Muscatine. Time and location to be determined. This will be a potluck with meat provided by the district, and possibly a speaker.
3. Next District meeting will be Sunday, April 23 at Melrose House in Iowa City.
Treasurer (Tim R):
Beginning Balance $1,543.02
check 1347 to Verizon 27.38
1348 to Answer Plus 101.65
1349 to Postage 14.70
1350 to Answer Plus 101.65
1352 to Verizon 35.67
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Total Payments: $281.05
______
Balance $$1,261.97
“Hostek” Website host is still unresolved. Need an update to the “Card expiration date”. (to prevent “interruption to service”).
Letter brochure from Akron, Ohio covering Founders’ Day anniversary celebration. FYI
Mail package of flyer brochures for Lincoln “Spring Fling” in Lincoln, Nebraska.
IAYPAA Representative (Dillon T.): no report
Group Reports
By the Book meeting (Margaret C.) –By the Book group is a Big Book study that meets Thursday evenings at 6:30 in the upstairs chapel at Trinity church. Attendance is steady at 15-25. Our group will help host a hospitality suite at the upcoming IAYPAA conference in June. We are also donating 2 tickets for anyone in need for the April 22 Intergroup banquet. The group goes for dinner and fellowship following the meeting. All are welcome.
Broad Highway Men’s Group (Chris J.)–The Broad Highway meeting is a Closed Men’s group (handicap accessible) that meets on Wednesday evenings at 7:00 pm at the United Methodist Church in the basement (214 E. Jefferson St. Iowa City). There has been growth in attendance, and recent meetings have typically had 20-25 individuals. The Broad Highway group is soon going to celebrate two years of existence, and will be having a dinner and speaker meeting on the evening of April 12. The dinner will be at 6 pm, with a speaker (Chris from Des Moines) at 7 pm. Men who are interested in attending this meeting are cordially invited. Each general meeting of the Broad Highway group typically has a speaker who selects a reading or readings from the Big Book and then speaks for approximately 10 minutes. After this the meeting opens up to all attendees to provide their comments and experience related to the readings.
Together We Can Make It(Valarie L.) –no report
Saturday Morning Women’s Meeting (BJ W.)-Continues strong, with attendance around 30. 4/1/17 saw a visitor from Las Vegas and 2 newcomers.
Midwest Group (Nora P.)-no report
Friday Evening Women’s Group (Georgiane P.)-Georgiane reported that the Friday night women's group is no longer providing childcare.
W. Coralville 6pm Meeting (Susan V.)-Things going well.
Tuesday Nite Meeting (Eric R.)-Eric reminded the group that the Tuesday Nite meeting does provide childcare.
NEW BUSINESS
“Hostek” Website hostis still unresolved. Joe will log in to Hostek’s website to determine whose name the card is in so that we may follow up with that person. A credit card is no longer used to pay for the service. The treasurer sends a check when the renewal is due.
Eric will assist the Treasurer with the distribution of the mail.
Please remember to ask your groups for volunteers for the phone list.
Newest meeting schedule has not been available for the Intergroup website. Nora will obtain a PDF of the current schedule to be uploaded to the website.
OLD BUSINESS
Banquet planning:
- Tickets are available to be sold at groups
- Tables are 6ft rectangle
- Room is reserved 4-9pm
- Childcare room is reserved 7:15-8:45pm
- Barb is in the process of arranging childcare
- Speaker is Doug B.
- Barb will chair and read the Intergroup statement
- Theme of the banquet is to recognize all AA volunteers for their service
Beverages:Nora and Georgiane
- Intergroup will provide free coffee, lemonade and water
- Rent from Aero Rental
- Large coffee maker
- Igloo for the lemonade
- Cups for coffee and drinks
- Set-up of beverage table
Decorations:Nora and Georgiane
- Table covers in spring colors, will meet and find out number of tables at venue
- Streamers or other decorations
Motion to provide $100 budget for beverages and decorations – carried.
Barb will verify what tableware is to be provided by Olive Garden.
Group reps:
- Please ask your groups to sponsor tickets
- Let people know the tickets are just for the meal. Speaker and game are free.
- Checks may be made out to Iowa City Intergroup
*******Next Intergroup Meeting is on May 6th at 10:15am*******