Job Description

Directorate: Housing and Property Services

Post: PROJECTS OFFICER

Grade 6

Responsible to: Head of Asset Management

Responsible for:Customer Services Assistant

Primary Location: Marmion House, or as required

Overall purpose of role

To prepare and project manage the full range of investment and planned maintenance schemes to deliver the Council’s corporate and housing capital programme. To provide a high quality, and customer focussed, technical resource to ensure implementation of the Council’s corporate capital strategy. To ensure a high level of satisfaction for tenants and other customers and make best use of Council resources. To contribute to the development of the Council’s Asset Management Plan, HRA Business Plan and corporate capital strategy. To deputise for the Head of Asset Management as required.

Key Accountabilities

  1. To carry out feasibility studies, programming, preparation of detailed designs, drawings, contract documentation to meet the needs of the Council.
  1. To provide technical assistance within the Directorate on the collection, compilation and preparation of data and performance for programmed maintenance, improvement, modification and remedial works.
  1. To maintain an efficient service, carrying out surveys and to undertake or assist in the compilation and preparation of plans, specification and contract documentation.
  1. To examine accounts submitted by contractors to measure works in progress and to approve variations not specified in the original contracts, in accordance with Council policies and instructions.
  1. To supervise and control the quality of work of contracts on site, to ensure compliance with all contract conditions.
  1. To provide support and encourage tenant and other customer consultation and involvement with planning, delivery and monitoring of the capital and planned maintenance programme, including attendance at residents/building user meetings, including Area Tenant Panels, Forums and other groups.
  1. To liaise with other teams and Directorates, building occupiers or users and Council Tenants to advise or agree on work programmes, safe and efficient undertaking of the works and operation of plant, possible disruptions during the cause of works being carried out and any other appropriate matter which may affect normal operations of the building/property.
  1. To assist the Property Services Officer in the management and maintenance of the Council’s commercial/industrial and corporate properties where required.
  1. Carry out inspections/surveys etc., of Council buildings taking any necessary measurements and information required, recording defects and repairs observed, noting materials, type etc., to establish the work content.
  1. Ensure all electrical work is carried out in accordance with the latest edition of the Electrical Regulations and statutory procedures and practices.
  1. Collate and compile data in the preparation of work schedules.
  1. Prepare and assist in the preparation of plans, utilising the Computer Aided Design systems, specifications and contract documentation and submit them to the appropriate member of staff within the specified time.
  1. Carry out checks on work undertaken by contractors to ensure that work conforms to specifications and contract conditions. To report to the Head of Asset Management any occurrence that you consider contravenes safe working practice; and make immediate arrangements for dangerous or unsafe conditions to be eliminated and to prepare for associated reports.
  1. Liaise with contractors and to evaluate any additional works as may be required; to verify additional claims prior to final authorisation for payment.
  1. Co ordinate activities with other members of this section with emphasis on maintaining a conformity and consistency in standards, specifications etc, and to bring to the attention of the Head of Asset Management any aspects demanding decisions to be made by senior officers
  1. Prepare and agree interim valuations and final accounts with contractors; assist in the control of financial expenditure on contracts and maintain adequate day to day records.
  1. Liaise with external organisations, services, utilities and contractors on matters relating to the section.
  1. Carry out surveys relating to proposed maintenance, adaptations, modification and improvement; to compile and submit all necessary data in accordance with instructions and within the time allocated.
  1. Deal with enquiries and complaints made both at the office and during visits to estates and properties; to advise and deal sympathetically with members of the public
  1. To research, write and present reports to senior management and Cabinet/Committee as required
  1. Undertake any training and personal development as may be agreed with the Head of Asset Management.
  1. Maintain accurate records of all inspections including dates and relevant observations and instructions given at the time.
  1. To undertake all corporate requirements on health and safety, equal opportunities, data protection, risk management and financial regulations.
  1. To respond, provide advice, or attend as required, emergency calls for out-of-hours emergencies.
  1. Any other reasonable duties commensurate with the grade and general nature of the post.

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