PART Report: (Due to Brigade Headquarters- 15 May)

Web Based JUMS

PART Report: (Due to Brigade Headquarters- 15 May)

1. Ensure that you have created a Service Learning Event on the Events Unit Manage page.

2. Ensure that all cadets that participated in the event are link to the event.

3. Minimum of 15 cadets and 1 Instructor has to participate in the event for at least 11 hours to receive full credit on your Unit Report. Include all classroom/preparation time in the total hours.

4. When creating this event make sure that you hit the down arrow on the Unit Report Help Gold Bar to ensure that you are meeting all the requirements.

How to create a PART Report

Ø From the top menu bar, mouse over the Manage Unit tab; mouse down to the Upline Reporting Data link, and select the P.A.R.T Report link.

Ø On the P.A.R.T Report Information page, select the School Year from the drop down list.

Ø Under Success Stories, enter the total number of students receiving the President’s Student Service Award and any Testimonial(s) you wish to enter.

Ø Under Partnered Organizations, check all that apply.

Ø Enter the total number of Partnered organizations on all service events.

Ø Scroll down the page…

Ø Under Adopt-a-School, click on the Add New button.

Ø In the Adopt-a-School panel, fill in all the required fields.

Ø Enter the School Name and check all that apply under Program Type.

Ø Once completed, click the Save button.

Ø To review and submit your report, click the Save button: once you save, the Create Report button will become active.

Ø To create and review your report, click the active Create Report button.

Ø Once you have reviewed the report, click on the Submit button.

Ø The submitted report will be listed under Reports and Submitted History.

School Year Setup: (Complete NLT 7 days after you get back to the classroom)

1. This is the first thing you have to complete once you log into JUMS after 1 July.

2. Update/Complete all SCHOOL DATA:

a. Ensure that you fill in all fields with a red asterix.

b. In the Zip Code field enter the Zip Code and hit the Find Button to the right of the field, The City and State fields will populate for you.

c. NOTE: The date for the instructor’s first/last day have to be prior/after that of the Students dates respectively.

d. Make sure you update the Class Schedule at the bottom of the page and hit the save button. (NOTE: scroll to the top of the page to make sure you have no errors)

e. Once all data is inputted and saved click the Mark Complete Link on the Home Page. (Do not mark complete until all information is completed)

3. Update/Complete all UNIT DATA:

a. Ensure that you fill in all fields with a red asterix.

b. Select the name of your MPS from the dropdown box.

c. Enter all budgetary info as you know it.

d. Once all data is inputted click the Save button and scroll to the top of the page to there are no errors.

e. Once all data is inputted and saved click the Mark Complete Link on the Home Page. (Do not mark complete until all information is completed)

Review and update information about the School:

Ø Scroll down towards the bottom of the page.

Ø From the JUMS homepage, click the green School hyperlink and enter data in all fields with an asterisk (*).

Ø Enter the School Street Address in Address Line 1, Leave Address Line 2 Blank.

Ø Enter a zip code in the Zip Code field, and then click Find, and the city and state will automatically display.

Ø Select the school’s Title 1 eligibility from the drop-down menu.

Ø If eligible, select if your school is 40% or more or Less than 40%.

Ø Select the school’s program type from the grades drop-down menu.

Ø Select the school’s GPA scale.

Ø Enter the number of credits required for graduation.

Ø Select the school’s graduation month.

Ø Enter the dates for the student and Teacher /Instructor first and last days. Note that the Teacher/Instructor first day has to before the students first day and the Teacher/Instructor last day has to be after the Students last day.

Ø Select the Class schedule from the drop-down menu, If the school uses a Flexible or Accelerated Block schedule, a Text box for the Second Semester Start Date will appear, make sure that these fields are filled in.

Ø Click Save at the bottom of the screen when finished. (Scroll up and make sure there are no errors at the top of the screen, if there you will have to correct them and hit the save button again)

Ø Click Home at the top left of the screen.

Ø On the JUMS homepage, click the green Mark Complete hyperlink on the ‘Review and Update information about the School’ line.

Review and update information about the Unit:

Ø Scroll down towards the bottom of the page.

Ø From the JUMS homepage, click the green Unit hyperlink (You can also reach this page by going to the top menu bar, scroll to Manage Unit and select Unit Information) and enter data in all fields with an asterisk (*).

Ø Enter the unit email.

Ø Enter the date of the unit’s last formal inspection; if this is a new program, enter the date the program began.

Ø Select the military property specialist from the drop-down menu.

Ø Select the marksmanship program the program uses.

Ø Select the Senior Affiliation from the pull down list.

Ø Select yes or no for the DAI/SAI budget.

Ø Enter the school budget.

Ø Select yes or no for drill area, indoor and outdoor target range.

Ø Click Save at the bottom of the screen when finished. (Scroll up and make sure there are no errors at the top of the screen, if there you will have to correct them and hit the save button again)

Ø Click Home at the top left of the screen.

Ø On the JUMS homepage, click the green Mark Complete hyperlink on the ‘Review and Update information about the Unit’ line.

Graduate Seniors: (Complete NLT 15 June)

1. In order to graduate a Cadet you must indicate graduation plans in each Cadet record or you will not be able to complete this step. For instructions see note below.

2. Ensure that the cadet does not have any items issued to them in JUMS.

3. Select Cadet on the Search/Add Cadets Screen, click the Cadet Detail Link.

4. In the Status field select Graduate.

5. Hit the Save Button on the bottom of the page.

How to graduate Last Year’s Seniors
(Note: In order to graduate a Cadet you must indicate graduation plans in each Cadet record or you will not be able to complete this step. For instructions see note below)

Ø From the top menu bar, mouse over the “Manage Cadets” tab and select “Search/Add Cadets”.

Ø Under the search criteria, select Grade 12 in the Grade Drop down menu to search for all Cadets in that grade level, then click on the “Search” button. (Note: ensure that the All Years radio button is selected and that Active is selected in the Status drop down box).

Ø Click the Deselect button to clear all the checkmarks out of the boxes beside the cadet names.

Ø Click the check box next to each graduating Cadet then click the “Edit Selected in Group” button; this will open the selected Cadets’ information in a group for editing; under the Cadet information, page click on the Graduation link.

Ø Under the graduation section, select the Cadet’s plans from the provided drop-down lists; once you have completed all the applicable fields, click the save button.

Ø Click the next button at the top right of the page to select the next cadet (Note: ensure that you pay attention to the name of the cadet that you are working with).

Ø Note: At a minimum, The “Graduation Plans” must be entered or you will be unable to move the Cadet from 12th grade to a graduate status.

Ø From the JUMS homepage, click the green Graduate Last Year’s Seniors hyperlink .

Ø Click the Search button next to Select Cadet; the Search Cadet Screen will appear.

Ø Select “12” from Grade drop down menu then click Search.

Ø Select students that, graduated last school year (make sure that you select only the 12th graders who actually graduated).

Ø Click the select Cadet button at the bottom of the screen; this will take you back to the batch action page.

Ø Click on the drop down next to the Batch Action button.

Ø Select Cadet Details; scroll to the bottom of the page and select Change Details. Cadet details page will pop-up.

Ø Select Graduate on the drop-down next the Status.

Ø Click the Save button.

Ø You will be taken to the “Cadet Batch Action” page. If your action was completed correctly you will get a message with a green banner, “Batch Processing Completed Successfully”.

Ø Click Home

Ø On the JUMS homepage, click the green Mark Complete hyperlink on the ‘Graduate Last Year’s Seniors’ line.

Unit Report: (Due to Brigade Headquarters- 30 June)

1. Make sure that you have entered all of the events that your Unit participated in for the school year. See Unit Report Conditions for Points for the minimum cadets and hours for each event.

2. Ensure that you select the correct Event Category and Event Type for each event performed. This will ensure you receive all of your points in each category on the report.

3. Ensure that all cadets that participated in the event are link to the event.

4. If there is an award associated with the event link the award to the event.

5. When creating an event make sure that you hit the down arrow on the Unit Report Help Gold Bar to ensure that you are meeting all the requirements for that event.

6. Refer to the How to Guide for creating an event that is located on the 4th BDE Website.

How to create a Unit Report

Ø From the top menu bar, mouse over the Manage Unit tab, mouse down to the Upline Reporting Data link, and select the Unit Report link.

Ø Select the school year from the drop down list.

Ø Click the radio button for Yes or No for probation, and fill in the “Probation Reason” if applicable.

Ø Click the radio button for Yes or No if you participated in JLAB.

Ø Click the radio button for Yes and include Cadet Challenge information on report. (note fill in information for both semesters)

Ø Enter any Principal Comments.

Ø Select the DAI/SAI/AI from the drop down list.

Ø Enter any staff comments.

Ø To review and submit your report, click the Save button; once you save the Create Report button will become active.

Ø To create and review your report, click the active Create Report button.

Ø Once you have reviewed the report, click on the Submit button.

Ø The submitted report will be listed under Reports and Submitted History.

Intention to Grad Report: (Due to Brigade Headquarters- 15 September)

Make sure that you do a graduation plan for each cadet that is a senior prior to end of the year.
Enter the cadet’s GPA, ACT, and SAT scores and dates in their cadet profile page under the Academic Link.
The only cadets that you are concerned with are the cadets that have a green box with a check mark in the complete column.
Your unit report has to be completed 30 June.
Look at the Graduates unit block to ensure that the number is correct.

How to create an Unit Intention of Graduates Report

Ø From the top menu bar, mouse over the Manage Unit tab, mouse down to the Upline Reporting Data link, and select the Unit Intention of Graduates Report link.

Ø On the Unit Intention of Graduates page, select the School Year from the reporting year drop down list.

Ø Under the Cadet Graduates, click the edit icon under Action located to the far right of the screen for each cadet and enter the graduation plans for each senior.

Ø In the Graduation panel, fill in the Cadet’s plans for after graduation once complete, click the Save button. (Note: you must do this for each graduating senior)

Ø Scroll down the page and in the Under School/Unit Information section, the Average GPA Scale for the school, Average SAT, and ACT scores should already be populated. (GPA, SAT, and ACT scores should be entered for each Cadet by selecting the Academic link under Manage Cadets. The average scores will display in the System Derived for Unit column).